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Entry
Complete this field to send the email to a specific entry in
the address book. An entry can be identified using a
combination of data links from STEXT commands in the
document and names. Press F4 in either field to display
valid entries.
Group
Complete this field to send the email to a group of entries
that has been previously defined in the address book. Use a
data link from an STEXT command in the document to
take the group name from the spool file or enter the group
name in the Name field. Press F4 in either field to display
valid entries.
Using Embedded Email Commands
Embedded mail commands can be included in spool files and used by the EZeMail/400
EMAIL command during a merge. A document MUST include an EZeMail/400 EMAIL
command in order for the embedded commands to be recognized and used to generate
email. It is not necessary to include spool data locations in the EMAIL command if email
addresses will be taken exclusively from embedded commands. If using a combination of
spool data address locations and embedded address commands, be aware that an
embedded address command will take precedence over an address extracted from a spool
page location.
Embedded commands must have a beginning ^ and an ending ^ and, except for the
^END command, can be output in any position on the spool page. The ^END command
must be output on the last line, left justified or on the first line, left justified.
Any email command embedded on a spool file page will take precedence over its
equivalent parameter in the EZeMail/400 EMAIL command.
The following embedded email commands are recognized by EZeMail/400 during a merge:
Address Commands
^EZMAIL
The email address. Up to 50 addresses may be included in
one command. Each address may be up to 60 characters in
length. Addresses in the command must be separated by a
semicolon ( ; ).
^EZSNDR
The sender’s return email address.
^CC
The carbon copy (Cc) address. Up to 50 addresses may be
included in one command. Each address may be up to 60
characters in length. Addresses in the command must be
separated by a semicolon ( ; ).
^BCC
The blind carbon copy (Bcc) address. Up to 50 addresses
may be included in one command. Each address may be up
to 60 characters in length. Addresses in the command must
be separated by a semicolon ( ; ).
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Email Attachment Commands
^TRN
Email attachment translation code. The value allowed for
this command is:
P
Translate to PDF ^TRN P ^
^FILNM
The name to assign to the email attachment file.
^CMPRS
If this command appears on a spool file page, that page will be
compressed. Only the page containing the command is
compressed. It does not compress any other pages included in
the email attachment. There is no value associated with this
command. The command should be formatted as ^CMPRS^.
^PSWD
A password for the attachment. Users will be required to
enter the password before the attachment can be opened.
There must also be a ^TRN P ^ command on one of the
spool file pages included in the email or a P in the
Translation field in the document’s EMAIL command.
The password can be up to 30 positions long.
Email Subject and Email Message Commands
^MSGT
The email message. Substitutions may be used in this
command.
^SUB
The email subject. Substitutions may be used in this
command.
^SBT1 - ^SBT15 Substitution values to be used by the email message or
email subject. To use substitution commands:
1. In a document’s EMAIL command, key an email
subject in the Email Subject field and/or an email
message in the Email Message field. Include
substitution values (^1 through ^15) in the subject
and/or message as necessary.
OR
Include substitution values (^1 through ^15) in a
^MSGT and/or ^SUB command on the spool file page.
Example:
Attached please find invoice ^1 for your PO# ^2.
2. The spool file page must include the corresponding
substitution commands (^SBT1 through ^SBT15)
containing the data to be substituted.
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Example:
^SBT1 34567^ found on the spool page substitutes
34567 for the invoice number in the message:
Attached please find invoice ^1 for your PO# ^2.
^SBT2 8765^ found on the spool page substitutes 8765
for the PO number in the message:
Attached please find invoice ^1 for your PO# ^2.
The substituted message is:
Attached please find invoice 34567 for your PO# 8765.
Page Break Commands
^END
Indicates the end of an email. The ^END command must be
output on the last line of a spool page, left justified or on
the first line of a spool page, left justified. The command
should be formatted as ^END^.
Use the ^END command to skip pages in the spool file that
should not be emailed.
Retain Destination=*YES and ^END
When *YES is entered in the Retain Destination field in the
EZeMail/400 EMAIL command, any spool page without a
destination is sent to the last known email address. Use the
^END command to skip pages in the spool file that should
not be emailed.
When ^END^ is output on the last line of a spool page, the
pages that follow will not be emailed until a page with an
email address is encountered.
When ^END^ is output on the first line of a spool page,
that page and the pages that follow will not be emailed until
a page with an email address is encountered.
^OPTB
A user defined value used to force the creation of multiple
emails. For example, to email purchase orders separately by
department, define the department as the optional break.
Separate documents will be generated for each department
even if they are to be sent to the same email address.
Using Embedded Commands in the User Defined Data Spool File Attribute
Embedded email commands can be included in the User Defined Data spool file
attribute and used by the EZeMail/400 EMAIL command during a merge to email the
entire spool file. Embedded commands must have a beginning ^ and an ending ^ .
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An EMAIL command must be included in the document overlay but no entries are
required in the command.
Embedded commands in the User Defined Data spool file attribute will override
commands embedded in the spool file and commands in the EMAIL command.
The following embedded spool file attribute email commands will be recognized by
EZeMail/400 during a merge:
Important: The User Defined Data spool file attribute allows a maximum of 259
characters. Keep this in mind when adding embedded commands.
^EZMAIL
The email address. Up to 10 addresses may be included in the
command but the total number of characters for ALL addresses
cannot be greater than 60. Addresses must be separated by a
semicolon ( ; ).
^CC
The carbon copy (Cc) address. Up to 10 addresses may be included
in the command but the total number of characters for ALL
addresses cannot be greater than 60. Addresses in the command
must be separated by a semicolon ( ; ).
^BCC
The blind carbon copy (Bcc) address. Up to 10 addresses may be
included in the command but the total number of characters for
ALL addresses cannot be greater than 60. Addresses in the
command must be separated by a semicolon ( ; ).
^EZSNDR
The sender’s return email address. The address cannot be more
than 60 characters in length.
^SUB
The email subject, up to 100 characters in length.
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FastFax Enterprise
EZeDocs/400 automatically splits multiple page spool files into multiple fax documents
based on a change in the email address or the optional break data. This command cannot be
used when merging with a data file.
FastFax Enterprise parameters are:
Spool Data
The spool data location fields specify the spool file page
Location
location of data used to send email. The following information
must be provided in order to extract the data from the spool page:
Line
Line number on the spool page
Pos
Starting position on the spool page
Len
Number of positions occupied by the data
Del
Whether or not to delete the data from the
spool file after it is processed.
*YES = Delete *NO = Do not delete
Email Address
The location of the destination email address. The address
may be taken from a spool file page or from a data file.
Complete the spool data location fields to extract the email
address from a spool file page. Complete the Data Field field
to retrieve an email address from a data file.
It is not necessary to include a destination on every page. If
no destination is found on a page and Retain Destination (see
next page) has been set to Y, the page will be sent to the last
known email address. If the email address is being used to
condition the EMAIL command, it is recommended that you
make an email address available for every page that you wish
to be selected.
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Data Field
Key a Return Field value from a previously defined DTEXT
command to retrieve an email address from a data file. If
multiple DTEXT commands use the same data field name as
the Return Field value, the first matching value encountered
during the merge will be used to retrieve the email address.
Press F4 to see a list of available values.
Optional Break
A user defined value used to force the creation of multiple
documents to be emailed to a single address. For example,
to email purchase orders separately by department, define
the department as the optional break. Separate documents
will be generated for each department even if they are to be
sent to the same email address.
To Name
The individual to receive the email.
To Company
The company to receive the email.
Description
Text keyed here displays in the email subject line.
Sender Name
The FastFax user profile of the person whose name should
appear on the document transmission. The default for this
parameter is *JOB which will use the current job user
profile as the sender. A value extracted from spool data will
take precedence over a value entered in a command.
Send
Location of the priority to use for the email.
Priority
OR
Enter a specific priority for email. To have the email sent to the
queue and put on immediate hold, use 99.
Send Time
Location of the time that the email should be sent.
OR
Enter a specific time for email to be sent. Use the format HHMM
where HH equals the hour and MM equals the minute.
Retain Destination Whether or not to use the last known destination to email a spool
page that has no specified destination to
Y Send any spool page without a destination to the last known
email address.
N If a destination is not available for a spool page do not email
the page.
Press Page Down to display the next screen.
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Cover Sheet
Name of a cover sheet defined within the FastFax software.
Name
Valid values:
Name
The name of a cover sheet defined in FastFax.
*NONE
Do not include a cover sheet.
*DEFAULT Include the default cover sheet defined in the
FastFax software.
Or the spool page location of the cover sheet name.
Address-1
First line of the recipient's address to appear on the
cover sheet.
Address-2
Second line of the recipient's address to appear on the
cover sheet.
City
Recipient's city to appear on the cover sheet.
State
Recipient's state to appear on the cover sheet.
Zip Code
Recipient's Zip Code to appear on the cover sheet.
Country
Recipient's country to appear on the cover sheet.
Cover Sheet
A line(s) of text that will appear in the cover sheet note section on
the cover page included with the document.
Reps
The number of spool data lines to be extracted for the cover sheet
notes beginning with the defined line number. The default is 1.
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Fax*Star
The Fax*Star EMAIL command can be used in conjunction with the Fax*Star FAX command.
This command cannot be used when merging with a data file.
Fax*Star email parameters are:
Spool Data
The spool data location fields specify the spool file page
Location
location of data used to send email. The following
information must be provided in order to extract the data
from the spool page:
Line Line number on the spool page
Pos Starting position on the spool page
Len Number of positions occupied by the data
Del The entry in this field is used in conjunction with the
entries in the Fax*Star Print field (see Print on page
2-71) and the Print Unmapped Data field on the
Work with Forms Exit screen. It indicates whether or
not to retain the associated value so it can be printed
on the email and/or with unmapped data.
*YES Do not retain the value.
*NO Retain the value. If the value is retained, it
can be printed on the email when the Print
field is set to *YES and, if the value is not
mapped in a spool command, printed with
the unmapped data when Print Unmapped
Data is set to *YES.
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Data Field
Some of the data used to send email can be retrieved from
data files by entering a Return Field value from a previously
defined DTEXT command. If multiple DTEXT commands
use the same data field name as the Return Field value
entered, the first matching value encountered during the
merge will be used to retrieve the data. Press F4 to see a list
of available values.
Print
Whether or not to print the associated value in the email. If
*YES is selected, the value will print in the email in the
same location that it occupies in the spool file.
*NO Do not print the value in the email. (default)
*YES Print the value in the email. Cannot be selected if
the value in the DEL field is *YES.
Email Address
The destination email address. The address may be taken
from a spool file page or from a data file. Complete the
spool data location fields to extract the email address from a
spool file page. Complete the Data Field field to retrieve an
email address from a data file. An email address may be up
to 64 positions in length.
It is not necessary to include a destination on every page. If
no destination is found on a page and Retain Destination (see
below) has been set to *YES, the page will be sent to the last
known email address. If the email address is being used to
condition the EMAIL command, it is recommended that you
make an email address available for every page that you wish
to be selected.
Optional Send Via It is possible to send email through a mail provider other than
Fax*Star. Valid values are:
SMTP Use Internal Mail
MS
Use Microsoft Mail
EX
Use Exchange
Mail Carbon Copy The destination email address, up to 64 positions in length,
for an optional carbon copy (cc). Carbon copy address
information may be taken from a spool file or a data file.
Complete the spool data location fields to extract the cc
address from a spool file. Key a value in the Data Field to
retrieve a cc address from a data file.
The email transport provider must support the Carbon Copy
function.
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Mail Blind
The destination email address, up to 64 positions in length,
Carbon Copy
for an optional blind carbon copy (bcc). Blind carbon copy
address information may be taken from a spool file or a data
file. Complete the spool data location fields to extract the cc
address from a spool file. Key a value in the Data Field to
retrieve a cc address from a data file.
The email transport provider must support the Blind Carbon
Copy function.
Retain Destination Whether or not to use the last known destination to email a
spool page that has no specified destination.
*YES Send any spool page without a destination to the
last known email address. (default)
*NO If a destination is not available for a spool page do
not email the page.
Page Down to display the next screen.
Reply To
The address to be used when replying to the email. The reply
to address may be taken from a spool file or a data file.
Complete the spool data location fields to extract the reply to
address from a spool file. Key a value in the Data Field field
to retrieve a reply to address from a data file.
The email transport provider must support the Reply To
function.
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