• Show Tree
The Tree button (at the right of the status buttons) allows to
show all jobs in a tree structure. Clicking the button again goes
back to regular view.
You can navigate through the list using arrow up/down. You can
expand the selected Workflow using the right arrow key, or by
clicking the triangle.
You can collapse it again using the left arrow key, or by clicking
the triangle again.
If the Detailed option is switched on, the regular job list is re-
placed by a detailed sheet, showing the State Icon, the Job
Name (or File name, if the Filenames option is on), start time,
state, End Time, Workflow, Job ID, Priority, User, Hot Folder,
NeXML file, MIS Job-Part and Certified (showing the profile used
for certifying). By control clicking a column heading, a contextual
menu appears, allowing to hide the column, insert a column that
was hidden, use “Edit Column” to rearrange the order, or use
“Auto Size” to set the width of the columns automatically. If the
File Path is truncated, the full name will appear at the cursor tip
when moving over it.
Jobs can be sorted based on any of these properties by clicking
on it. Clicking again will change the sorting order: a triangle point-
ing downwards or upwards indicates sorting is done descending
You can scroll through the list using the arrow keys. Selecting
multiple jobs can be done by holding the shift key.
2.9.3 Job Information
The Job Information list shows more elaborate information on the
job that has been clicked in the Job list:
•Job Name: name of the job
•State: job status with icon and completion percentage
•Certified Status: whether or not the file is Certified, and if it con-
tains warnings or errors
•State: its status, and for how many % it is processed.
•Start Time: time when the job became active
•End Time: time when the job completed, failed or aborted
•Time: difference between Start Time and End Time
•User Name: Owner name of the computer the job is coming
from (not always available), or when user management is used,
the logged in user that submitted the job.
•Workflow: workflow that the job is going or went through
Nexus 10.1 Reference Manual
•Directory: folder where the all job related data is stored, please
note that the data is stored in a job folder which contains the ID
number of the job.
•NeXML: The NeXML file that was applied on the job.
•Purge Time: Time when the file will be purged
•Item States: states of the different items (activities – see work-
flows) the job is going or has gone through). As each job has
an overall state, each jobs equally consists of different items
(activities) which each have their own respective states:
queued, busy, completed, failed, held, etc.…
•If the selected file is a Stitched job, a list with all files in the stitch
sheet is shown in the Job information part.
•If enabled in the Preferences, you will also get a thumbnail of
If a Workflow item is selected, the job information is replaced by the
workflow description. See 2.11.2 Workflow Properties on page 64.
2.9.4 Job Actions
Additional tools are available for purging, viewing logs, changing job
priority, etc.… Depending on the selected job in the Job List, some
of these actions may not be appropriate: e.g. a “Complete” job
does not have an Error list, it is not possible to set Purge Time for a
“Held” job, it is impossible to Purge a job which already has the
“Purged” state, etc.…
In order to have a job in the Job List immediately purged (without
going into the Purge Time window to set a new date and/or time,
see 2.9.8 Purge Time on page 56) the Purge button can be
clicked. Please note that there is no undo to recover from this
function, all job related data will be removed from the system.
When a job is on hold in the Job List, it can be released by click-
ing the Release button, this will resume the processing for the
When a job is in the “Waiting”, “Busy” or “Held” state, it can be
aborted by clicking the Abort button, this will stop all processing
on the job and put the job in the “Abort” state.
When a job is in the “Purged”, “Complete”, “Failed” or “Aborted”
state it can be deleted from the system by clicking the Delete but-
ton. Please note that Delete is not the same as Purge. Delete will
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remove all files, including log file and job directory, AND remove
the job entry from the Job List. Please also note that there is no
undo to recover from this function.
Shortcut: q - Backspace
You can double-click on a job entry in the Job List to open the
Job Edit Window. The Job Edit window is described in 2.10. Job
Edit Window on page 57.
When a Workflow item is selected, the WorkFlow editor is
opened instead. See 3.3. Nexus Flow Editor on page 115.
Shortcut: q - E
The Jobs window contains the possibility to show only certain jobs,
based on the Filter by Date / User / Name settings.
The Filter by Name and Filter by User field can be used as a search
field, by entering the name or a part of the job or user name. This
can be used e.g. to show all jobs containing the string “Trap”. If mul-
tiple strings are entered separated by spaces, all these strings must
match. Wildcards can not be used.
You can use the shortcut q - z - F to go directly to the job name
Date based filtering can be set to All Jobs (no filtering), Between two
specified dates, and before or after a specified date. If Date filtering
is set, the Set button changes to “Change”.
2.9.6 Contextual Menus
The Job tab, like most windows in Nexus, contains contextual
menus. By ctrl-clicking or right-clicking a job, a contextual menu ap-
pears, where you can chose edit (open a job editor window for the
job), dump or view the log for the selected job, set its priority, or edit
the workflow, which will open a workflow editor window for the
workflow the selected job went through. If the selected file is on a
mounted volume, the contextual menu will also contain the option
to “Reveal” the job in the finder. The window with stitched files also
contains contextual menu to reveal / open files.
2.9.7 Run Job
You can run a file through a workflow from within the Job Window,
either by choosing “Run” in the contextual menu, selecting a job
and using the shortcut q - R, or by dropping a file on the Job List.
The Run File dialog will open. See 4.3. Run File on page 144.
2.9.8 Purge Time
Every job (except for “Held” and “Aborted” jobs) has a defined
Purge Time. When the Purge Time is reached, all data files associ-
ated with the job are automatically removed from the system. This
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Nexus 10.1 Reference Manual
facility is called purging. At what time a job will purge is set on a per
workflow basis and occurs typically a specific amount of time after
the job has completed. (see WorkFlows – Set Purge Time)
The Purge Time window contains the date and the hour the select-
ed job will purge. Each of these can be modified using the arrows.
The Do not purge option will allow for certain user selected jobs not
to be purged. Cancel and OK will close the Purge Time window, re-
spectively ignoring or accepting the changes made.
Please note that although the Purge Time window is accessible for
“Failed” jobs, the Do not purge option for these jobs is automatically
set, ensuring that these jobs are not automatically deleted from the
2.10. Job Edit Window
The Job Edit Window allows the user to monitor the progress of a
job in detail and to interact with jobs in progress or jobs which have
been processed. The displayed Job Edit Window on the previous
page shows an example of a job which is currently in progress. In
this window the following main areas can be distinguished:
•A: Information Area: contains information on the currently se-
lected activity or the overall job. Use the Arrow keys to navigate
through the activities. When available, also the separations
used in the job will be shown here.
•B: Control Area: contains buttons with actions to be performed
on the currently selected activity or the overall job. This can be
shown or hidden using the shortcut q - z - T or by selecting
“Show Toolbar” in the View menu.
•C: Activity Area: previews in a graphical way the progress of the
•D: Error List
2.10.1 The Activity Area
The activity area is a graphical representation of the progress of the
job. It is similar in layout to the workflow representation (see section
Workflows), in the sense that there is a left to right and top to bot-
tom ordering of processes, but there are no explicit links shown be-
tween activities, and whereas a graphical “Workflow” represen-
tation only shows one set of activities for all pages and all separa-
tions which may be present in a job, the Activity Area shows all ac-
tivities for every page and every separation in the job. This allows
access to every single activity in the job to facilitate complete user
intervention. Every activity is represented by an arrow which con-
tains an identifier icon and a status icon. The color of the icon and
a progress bar may give additional visual feedback on the identifi-
cation and progress of an activity. The name and the label of the ac-
tivity is shown. For Nexus RIP activities, the separation is shown
• Identifier Icon:
shows the activity identification, e.g. calculate separations, make
a proof file, interpret PostScript, etc.…. A sequential order of ac-
tivities actually forms a Workflow.
• Status icon:
determines whether the activity is Dormant, Queued, Busy, Com-
pleted, Held, Failed, Aborted, Purged. See also 2.9.1 Job List on
page 52 for a full description of states. The only difference with
the Job List is that in the Job Edit Window, an activity remains
Waiting until the input data for that activity becomes available,
then it changes to Queued until the system is ready to start pro-
cessing that activity.
in some cases the color of the activity will give additional informa-
tion on the activity, e.g. separation colors (CMYK and PANTONE
colors) can been used to display the activity for a specific sepa-
• Progress bar:
the activity arrow is actually a progress bar, empty (white) when
not started, partly colored when active (+ progress shows while
processing), and completely filled when finished.
The first activity in the Activity Area actually represents the job ac-
tivity (remark the letter J in the identifier icon). An indication of
progress is given by the extent to which the background has
been filled in (the arrow progress bar).
The “Page” icon, represented with the letter P and a number in
front, is actually an identification for the page. The number shown
is the actual page label, which can be more than just a number.
Nexus 10.1 Reference Manual
It is important to note that not all activities related to a job will be-
come available in the Activity Area as soon as the job gets start-
ed. Some may only show up after an activity gets completed. A
typical example is the Interpreter, only when the PostScript data
is interpreted does the system know how many pages and/or
separations there are in the document to be processed.
Underneath the activity arrow, the page size is shown.
• Changing the view
The view of the activity area can be changed in the contextual
menu. Using the “Split View” option, you can divide the window
in two horizontal parts, allowing to view different parts of the flow.
By holding down the shift key, you can choose “Split View Verti-
cally”. “Hide View” will remove the selected part of the window.
From the contextual menu, you can also zoom in or out, zoom to
fit, change the background color, select a background file, clear
the background file (by holding down the shift key), hide or show
the Activity Labels, show or hide abandonned separations, etc.
2.10.2 The Information Area
This area contains information on the currently selected activity or
the overall job. By default the system will display the Information on
the complete Job when the Job Edit Window gets opened. When-
ever an icon is selected in the job edit window, its outline changes
to red and the Job Information section at the top left provides more
information about the selected activity.
The Job Edit window shows a preview of the input file (when avail-
able), or a preview of the output file of the selected activity (e.g. save
ArtPro File) at the left hand side, without the server being mounted.
If the separation info on the job or activity is available, it will be
shown on the left hand side as well.
example: Job, Page, Activity
identification name of selected activity or
date and time when activity got started
date and time when activity was stopped
the actual processing time which is the
time the computer has actually been per-
forming calculations for the activity, be-
2.10.3 The Control Area
This area contains a number of controls which are available in order
to interact with the job edit window, to control the sequencing of
processes and to view or change activity parameters. These con-
trols appear as buttons at the top of the window and may or may
not be enabled, depending on the current status of the activity.
Some of these buttons (such as Hold and Edit) are also available in
the Workflow Editor, while others (e.g. Retry, Show Errors) are only
applicable when jobs are run on a workflow.
Some of the buttons work on multiple selected activities. Selections
can be made by dragging a rectangle over the activities, by select-
ing activities while holding the shift key, or using the arrow keys.
• Reveal Job In Finder:
this function will open the job folder containing the out-
put files in the Finder.
• Open Files:
This function will open the output files of the selected
activity in ArtPro, or for PDF files in Neo (if present) or in
the applications as defined in the OS (Preview or Acro-
if an activity is currently Dormant or Queued, pressing
the Hold button will change the status icon in the activ-
ity to a pause symbol actively suspending the process-
ing of this activity. If at least one activity has a Held state and if no
more activities need to be processed, e.g. all activities of the job
have reached a Held state or Completed state, the job as a whole
will be shown as Held in the Job List. Once a job is Busy, it cannot
be Held, it can only be Aborted or allowed to run to completion.
if an activity is currently Held, it may be released with
the Release button. This will make the activity available
for processing. Depending on the status of other activ-
ities of the job its status will then change to dormant, active or
the elapsed time: the difference between
the start time and the end time. Since mul-
tiple jobs or activities may be active at the
same time, the elapsed time will generally
be longer than the processing time.
the state of the job or activity
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