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Inthiscase,themostlikelydescriptivefieldcontainsthestatenameoranabbreviationforthestate
name.ThustheSTATEStablemighthaveafieldcalledAbbr,containingtheabbreviationofthestate
name,andSALESmighthaveafieldcalledState,thatcontainsthestateabbreviation.MapInfo
ProfessionalmatchestheentriesinthesetwofieldssothatinformationintheSALESStatefieldis
matchedtotherecordhavingthesameentryintheAbbrfieldofSTATE,thusmatchingNY(sales)to
NY(state),PA(sales)toPA(state),etc.
However,ifbothtablescontaingraphicinformation,MapInfoProfessionalcanalsomakeagraphic
match.
Forexample,ifyouareaconservationofficialandyouwanttoshadeamapofCOUNTIESaccording
tothenumberofFIRESthatoccurredinthelastyear.YourFIRESdatabasehasbeengeocoded.Inthis
caseMapInfoProfessionalcouldexaminethecoordinatesofeachfirelocationanddeterminethecounty
wherethefirehadoccurred.ThatwouldallowMapInfoProfessionaltoassociateeachfirerecordwith
theappropriatecounty.
• Formoreinformation,seeSpecifyingaJoinBasedonDescriptiveCriteriaandSpecifyingaJoinBased
onGeographicCriteriaintheHelpSystem.
UpdatingaTable
Foraquickvisualwaytoupdateyourtable,selecttheobjectsintheMapwindowanduseUpdateColumn
toupdatethetablewiththenewvalue.Thiswouldbeusefulwhenyouwanttoupdateanumberof
objectswiththesamevalue.
ToincludetheDistrictcolumnintheUSAtable:
1. CreatetheDistrictcolumn(ontheTablemenu,pointtoMaintenanceandclickTableStructure)
intheUSAtable.
2. AddafieldforDistricts.
3. RedisplaytheUSAtableinaMapwindow.
4. SelecttheappropriatestateswiththeMarqueetool(orotherselectionmethod).
5. OntheTablemenu,clickUpdateColumnandfillinthedialogboxasillustratedinthenextfigure.
BesuretoputthevalueinquotessoMapInfoProfessionaldoesnottreatitasanewcolumnname.
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6. ClickOK.MapInfoProfessionalcreatesaquerytableofthesoutheasternstateswiththeDistrict
columncontainingthevalueSoutheast.
7. Savethetabletopreservethenewinformation.
AppendingRowstoaTable
UsetheAppendRowstoTablecommandtoattachtherecordsfromonetabletoanother.Thetwotables
shouldhavethesamesetofcolumnsinthesameorder.
Toappenddatatoanothertable:
1. OntheTablemenu,clickAppendRowstoTable.Thedialogboxdisplays.
2. Specifythetablecontainingtherecordsyouwantappended.
3. SpecifythetabletowhichtherecordswillbeappendedandclickOK.
Ifthecorrespondingcolumnsdonothavethesamedatatype,abestfitisdonetoconvertthedatato
theappropriatetype.Iftheorderofthecolumnsisnotthesamebetweenthetwotables,usetheTable
StructurecommandtoreorderthecolumnsbeforeusingAppendRowstoTable.
Iftablesaremappable,theboundsofthemapinonetablemustbelargeenoughtoallowobjects
fromtheothertabletofitwithinit.Otherwise,theobjectswillbedistortedtotheboundsofthe
Note:
Mapwindow.UsetheCheck/SetCoordSysBoundstooltoalterthemapboundsofthetableif
thisoccurs.SeeUsingtheToolsintheToolManagerformoreabouttheCoordSysBounds
tool.
AppendingOneTabletoAnother
Toappendonetabletoanother:
1. ChooseTable>AppendRowstoTable.TheAppendTabledialogboxdisplays.
2. Choosethetableyouwanttoappendfrom.SelectatableintheAppendTabledrop-downlist.
3. Choosethetableyouareappendingto.SelectatableintheToTabledrop-downlist.
4. ClickOK.Thestatusoftheappendoperationdisplays.
5. ClickStoptohalttheappendprocess.
Whenthecolumnsofthetwotablesarenotorderedproperly,sothatcolumnswithcorresponding
positionsdonothavecorrespondingdata,useModifyStructuretochangetheorderofthecolumnsin
oneofthetables.
YoucanuseSQLSelecttoreorderthecolumnsofoneofthetablesandthenappendtheresults.
ParsingDatafromOneColumntoMultipleColumns
IfyouhaveimporteddataintoMapInfoProfessionalfromanotherformat,thereisalwaysthechance
thatthedatawillnotcomeinexactlythewayyouwantit.Insomeinstances,itemsthatshouldappear
inseparatecolumnsmaybeputtogetherinonecolumn.Thefollowingisaseriesofcolumnupdates
thatparsesonecolumnoffullnames(first,middle,andlast)intothreeparts.Itworksevenifthereisno
middlename,orifthereisonlyalastname.
Toparsedatafromonecolumntomultiplecolumns:
1. OntheFilemenu,clickOpenandopenthetabletobemodified.
2. Addthreenewcolumnstoyourtable.OntheTablemenu,pointtoMaintenanceandclickTable
Structure.Addtwocharactercolumnsofsize15.CallthemFIRSTandMIDDLE.Thenaddacharacter
columncalledLASTofsize30.
3. PutthefullnameintothecolumncalledLASTbychoosingtheTablemenu,andclickingUpdate
Column.FillintheUpdateColumndialogbox.
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ThecolumntoupdateisLAST,andwegettheValuefromthecolumnthathasthefullnameinit.
Rememberweareonlyworkingwithonetable,sotheTabletoUpdateandGetValueFromTable
shouldbethesametable.Inthefollowingexample,thetableisTABLE1andthefullnamecolumn
isyour_full_name_column.Youshouldfillinyourownvaluesforthesetwoitems.
4. Toparsethefirstnameoutofthefullnamecolumn,choosetheTablemenuandclickUpdate
Column.FillintheUpdateColumndialogbox.
TheColumntoUpdateis:FIRST
TheValueis: left$(LAST,instr(1,LAST,""))
5. Toparsethelastnameoutofthefullnamecolumn,ontheTablemenu,clickUpdateColumn.Fill
intheUpdateColumndialogbox.
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TheColumntoupdateis:LAST
TheValueis:Right$(LAST,Len(LAST)-Instr(1,LAST,"")).
6. Toparsethemiddlenameoutofthefullnamecolumn,ontheTablemenu,clickUpdateColumn.
FillintheUpdateColumndialogbox.
UpdatetheMIDDLEcolumnwiththeValue:Left$(LAST,Instr(1,LAST,""))
7. ThenupdatetheLASTcolumnagainbyreturningtotheTablemenu,clickingUpdateColumn,and
fillinginthedialogbox.
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TheValueis:Right$(LAST,Len(LAST)-Instr(1,LAST,""))
8. ClickOKtoupdatethecolumn.
PlacingGraphicInformationinVisibleColumns
UpdateColumnisalsousefultoputgraphicinformationintocolumnssothatitisvisible.Tablesthat
containmapobjectsstorethegraphicinformationabouttheseobjectsinvisibly.UsingUpdateColumn,
youcanbringsomeofthatinformationintoacolumnsoitcanbeviewedinaBrowser.UpdateColumn
withCentroidX(Obj),CentroidY(Obj)usestheSessionProjectionPreferences(ifset),otherwiseitdefaults
toLongitude/Latitude.Forexample,youwanttodisplaythelongitudeandlatitudecoordinatesofatable
ofradiostationpointlocationsinaBrowser.Inthisexample,youareonlyworkingwithonetable,
RADIOLOC,butyoustilluseUpdateColumnasintheAddTemporaryColumnexample.
• Formoreinformation,seePlacingGeographicInformationinVisibleColumnsintheHelpSystem.
MouseWheelSupportforBrowserWindow
WhenyouareworkingintheBrowserwindow,youcanusethemousewheeltoscrollthroughtherecords.
Rollthemousebuttondowntoscrolldownthelist,androllthemousebuttonuptoscrollupthelist.You
canstillusetheTabkeytoscrollrightandthe<Shift+T
ab
>keystoscrollleftintheBrowserwindow.
ForalistofkeystrokestohelpyounavigateinaBrowserwindow,seeShortcutsfortheBrowser
Window.
AddingaRowtoaTable
YoucanaddatemporaryrowtoaneditableMapInfotable.
Toaddanewrow:
1. OntheWindowmenu,clickNewBrowserwindow.
2. Chooseaneditabletablefromthedrop-downlist.
3. ClickOKtodisplaythetableinaBrowserwindow.
4. ChooseEdit>NewRow(orpressCtrl+E
),anewrowisaddedtothebottomofthetable.
5. Enterdatainthenewrow.
Whenyouarefinishedaddingrows,chooseFile>SaveTabletosavenewdata.
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CreatingaNewTable
Youcanbringindatatablesfromseveraloutsidesources:dBASE,Excel,Access,Lotus1-2-3,shapefiles,
Grid,commadelimited,anddelimitedASCII.YoucanalsocreateyourowndatabasedirectlyinMapInfo
Professional.Thesedatabasescanbeopenedanddisplayedasmaps(providingtheycontaingraphic
objects),Browsers,orgraphs.
TocreateatableinMapInfoProfessional:
1. OntheFilemenu,clickNewTable.TheNewTabledialogboxdisplays.
2. Chooseoneormorefromthefollowing:
• OpenNewBrowser-ClickthischeckboxtodisplaythenewbufferinanewBrowserwindow
only.
• OpenNewMapper-ClickthischeckboxtodisplaythenewbufferinanewMapwindow.
• AddtoCurrentMapper-ClickthischeckboxtodisplaythenewbufferinthecurrentMapwindow.
3. DooneofthefollowingandclickOK:
• Tocreateanewtableandnewtablestructure,clickCreateNew.
• Tocreateanewtablebasedonthestructureofanexistingtable,clickUsingTableandselect
fromthelistofopentables.
4. ChooseOK.TheNewTableStructuredialogboxdisplays.
IfyouselectedCreateNew,thisdialogisempty.Youcanremoveafieldbyhighlightingitandclicking
theRemoveFieldbutton.
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5. ChooseAddFieldtobeginaddingnewfieldstothedatabase'sstructure.Givethefieldaname,
type,width,andspecifywhetherthefieldwillbeindexed.
6. Continuetoaddfieldsuntilyouhavethestructureyouwant.
7. UsetheUpandDownbuttonstoreorderthefields.Keepinmindthattheorderoffieldsinthisdialog
box(toptobottom)willactuallydisplayascolumns(lefttoright)intheBrowserwindow.
8. ChooseCreate.TheCreateNewTabledialogboxdisplays.
9. SpecifyalocationforthenewtableintheSaveinbox.
10.EnteranameforthetableintheFileNamebox.
11.SpecifythefiletypeintheSaveastypedrop-downlistinoneoftheseformats:
• MapInfo(*.tab)
• dBASEDBF(*.tab)
• MicrosoftAccess(*.tab)
12.ClickSave.Oneofthesethingsoccur:
• IfyouchosetheMapInfoProfessionalformat,MapInfoProfessionalcreatesyourtable.
• IfyouchosedBASEDBF,proceedtostep13.
• IfyouchosedBASEDBF,thedBASEDBFInformationdialogboxdisplays,askingyoutospecify
afilecharacterset.ChoosetheoneappropriateforyourlanguageandclickOK.
13.ClickSaveintheCreateNewTabledialogbox.MapInfoProfessionalcreatesthenewtable.
Donotuse"Districts"asanameforyourbasetables.MapInfoProfessionaluses"Districts"
internallyasasystemtablewhenbeginningaredistrictingsession.
Note:
14.Formoreinformation,seeNamingaFileandOpeningMultipleTablesintheHelpSystem.
CreatingaNewTablebyCombiningObjectsUsingColumn
IfyouwanttomakeanewmapoftheU.S.basedonareassuchasMidwest,PacificCoast,Northeast,
etc.,youcouldcombineallofthestatedataandcreatenewobjectswheresomecommondatavalueis
thekeytowhichthenewmapobjectstateswillbelong.
Todothis,youcoulddrawarectanglesomewhereontheStatesmap.Selectsomestatesaroundthe
rectangleandspecifythemasthetarget.Selecttherectangleanddoasplitoperation.Thenewobjects
willbecreatedandeachsplitobjectwillhaveitssamestateinitials.Then,useCombineObjectsUsing
Columnandspecifythestateinitialsfieldsasthegroupingvalue.Thestateswillbere-created.
TheCombineObjectsUsingColumnfeaturegivesyoutheoptionofcreatinganewtableforthenewly
combinedobjects:
1. ChooseTable>CombineObjectsusingColumntodisplaytheCombineObjectsusingColumn
dialogbox.
2. Choosetheobjectsfromthetableyouwanttocombine.
3. Choosethecolumnyouwanttheobjectstobegroupedby.
4. ChooseNewIntheStoreresultsintabledrop-downlist.
5. ClicktheNextbuttontodisplaytheNewTabledialogbox.
6. ClicktheCreatebuttontodisplaytheNew/ModifyTableStructuredialogbox.
7. ClicktheCreatebuttontodisplaytheCreateNewTabledialogbox.
8. ClickSaveandanewtableiscreated.
EditingaTable'sStructure
YoucanmakechangestothestructureofyourtabledirectlyinMapInfoProfessional.Youcanaddor
removefields,changetheorder,name,type,width,orindexofanyfield.Youcanalsospecifyordetermine
theprojectionofthetablefromthisdialogbox.Youcanalsocheckifthetableismappable(contains
mapobjects).
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TheTableisMappableoptionintheModifyTableStructuredialogboxallowsyoutomodifyatableso
youcanmapitor,whenleftcleared,itwillungeocodeyourtable.
Tochangethestructureofthetable:
1. ChooseTable>Maintenance>TableStructure.TheView/ModifyTableStructuredialogbox
displays.
2. ClicktheView/ModifyTabledrop-downlist,alistofavailabletablesdisplays.
3. Choosethetableyouwanttomodify.
4. ClickOK.
TheModifyTableStructuredialogboxdisplaysforeditabletablesandallowsyoutochangethestructure
ofatable.TheViewTableStructuredialogboxdisplaysforread-onlytablesandisonlyforviewingthe
table'sstructure.
KeepinmindthatyoucanonlyviewthestructureofafilethatyoubringintoMapInfoProfessional.
Note:
TomoveacolumnintheModifyTableStructuredialogbox,selectthecolumnyouwanttomoveand
dragittothenewpositioninthelist.Asmallbluearrowshowsthepositionofthecolumnyouaredragging.
CopyingandRenamingaTable
BecauseaMapInfoProfessionaltableconsistsoftwoormorecomponentfiles(STATES.TAB,
STATES.DAT,STATES.MAP,etc.),allofthesefilesforaparticulartablemustbeinthesamedirectory.
Ifyoumoveanyofthecomponentfilestoadifferentdirectory,youmustmoveallofthem.Whenyou
wanttobackupatabletodiskette,youmustbackupallofthecomponentfiles.
Becauseeachtablehasatleasttwofilesassociatedwithit,youcannotchangeonefilenamewithout
changingalltheotherassociatedfilenames.Otherwise,MapInfoProfessionalwouldnotknowwhere
tofindallthefilesthatconstitutethetable.
• Formorespecificinstructions,seeCopyingandRenamingaTableintheHelpSystem.
DeletingaTable
Deletingatableallowsyoutoremovethe.tabfileandallcomponentfilesassociatedwiththetable.
Todeleteatable:
1. OntheTablemenu,pointtoMaintenanceandclickDeleteTable.
2. ChoosethetabletodeleteandclickOK.Amessagedisplaystoinformyouthatthetablewillbe
permanentlydeletedandtheoperationcannotbeundone.
3. ClickOKandMapInfoProfessionaldeletesthetable.
Deletingarastertableonlydeletesthe*.tabfile.Deletingagridfileremovesboththe*.tabandgridfile.
PackingaTable
Packingatableallowsyoutocompresstablestotakeuplessdiskspace.Youcanchoosetopackonly
tabulardataorgraphicobjectsorboth.Packingtabulardataremovesdeletedrecords.Whenyoupack
atable,MapInfoProfessionalrequiresthatyouhavetwiceasmuchfreespaceasthetabletakesupto
handleacopyofthedatabaseasascratchfile.
Topackatable:
1. OntheTablemenu,pointtoMaintenanceandclickPackTable.ThePackTabledialogboxdisplays.
2. ChooseatablefromthePackTabledrop-downlist.
3. Clicktheappropriateradiobuttontospecifythetype(s)ofdata.
PackTabularData
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Thisoptionremovesdeletedrecords,makingthetablesmaller,andincreasingprocessingspeed.
PackGraphicData
Thisoptionpacksonlygraphicinformation.
PackBothTypesOfData
Bothgraphicandtextualinformationarepacked.
4. ClickOK.
Packingatablecancorruptcustomizedlabelssavedtoaworkspace.Ifyouaregoingtobe
workingwithcustomizedlabels,packthetablebeforeyoucreatethelabels.
Note:
CollectingDataintotheTableusingUpdateColumn
MapInfoProfessionalprovidesanumberofpowerfulaggregatingfunctionsthatallowyoutoderivenew
information.ThesefeaturesareavailableinUpdateColumnwhenyouspecifytwotablesintheUpdate
Columndialogbox.TheaggregateexpressionsincludeAverage,Count,Minimum,Maximum,Sum,
WeightedAverage,ProportionSum,ProportionAverage,andProportionWeightedAverage.Each
isdefinedinthenexttable.
Description
Aggregate
Expressions
Calculatestheaverageofthevaluesforallrecordsinagroup.
Average
Countsthenumberofrecordsinagroup.
Count
Findsthelowestvalueforallrecordsinagroup.
Minimum
Findsthehighestvalueforallrecordsinagroup.
Maximum
Calculatesthesumofthevaluesforallrecordsinagroup.
Sum
Givesmoreweighttoonevalueoveranotherwhenaveraging.
WeightedAverage
Asumcalculationthatisadjustedbasedonhowmuchofoneobjectiswithin
anotherobject.
ProportionSum
Anaveragecalculationthatisadjustedbasedonhowmuchofoneobjectis
withinanotherobject.
ProportionAverage
Aweightedaveragecalculationthatisadjustedbasedonhowmuchofone
objectiswithinanotherobject.
ProportionWeighted
Average
Notethataverage,count,min,max,sum,andweightedaverageoperateondatavaluesonly.The
proportionfunctionstakegeographicrelationshipsintoaccount.
Forfasterperformanceforproportionalcalculations,usetheProportionalOverlapTool;seeUsingthe
ToolsintheToolManager.Forinformationaboutthistool,seeProportionalOverlapToolintheHelp
System.
TofindinstructionsforusingtheUpdateColumnfeature,seeAddingaTemporaryColumn
usingUpdateColumn.
Note:
• Formoreexamples,seeCollectingDataintotheTableusingUpdateColumnintheHelpSystem.
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BrowsingaTable
Therearetimeswhenviewingthetabulardatainatableisnecessary.InMapInfoProfessional,thisis
calledbrowsingthetable.
Tobrowseatable:
1. OntheWindowmenu,clickNewBrowserWindow.
2. ChoosethetableyouwishtobrowseandclickOK.
TheBrowsershowsthefieldsofthedatatable(columnheadings)andtherecordsofdata(rows).
ABrowsemenuitemgivesyoufurtherfunctionality.OntheBrowsemenu,clickPickFieldstodisplay
onlythecolumnsofdatayouwanttosee.Ifyouwishtoshowinformationthatisonlyimplicitinthebase
table,inthePickFieldsdialogboxchooseExpressionfromtheFieldsinTablelist.Formoreon
expressionsseeDerivingColumns,orCreatingQueryExpressions.
ToshoworhidetheBrowserwindowgrid,ontheBrowsemenu,clickOptions.
ToaddnewrecordstotheBrowser:
1. OntheEditmenu,clickNewRowtoaddarow(oruseCtrl-E
).
2. Entertextdirectlyintoeachfield.Asyoutype,pressT
ab
orShift+T
ab
tomovefromfieldtofield.
3. Youmustremembertosavethenewinformationtothebasetablebeforeexitingtheprogram.
Clicktherowheader,totheleftofeachrowintheBrowserwindow,toselectarow.IftheMapwindow
forthetableisopen,therecordisselectedaswell.Toaddrecordstotheselection,Shift
anddragto
selectconsecutiverecords,orCTRL-click
non-consecutiverecords.
Selectingrecordscreatesasubsetofthetablethatyoucanbrowse,map,orgraph,justlikethefulltable.
MoreonselectingisfoundlaterinSelectingandQueryingData.Youcanalsocreateareportofyour
tabulardatausingtheCrystalReportsfunctionalityincludedwithMapInfoProfessional.TheCrystal
ReportsUserGuide,whichislocatedintheDocumentationsubfolderofyourinstallationdirectoryto
helpyougetthemostoutofthispowerfulreportwritingprogram.
Creating a Report of your Data
MapInfoProfessionalincludesthefullreport-writingfunctionalityofCrystalReports.CrystalReports
enablesyoutocreatereportsofyourtabulardata.TheCrystalReportsUserGuideisincludedonline
sothatyoucangetthemostfromthisprogram.
Tocreateareportandprintit:
1. OntheToolsmenu,pointtoCrystalReportsandclickNewReport.TheNewReportdialogbox
displays.Itlistsalltheopentables.
2. Clickthetableyouwanttocreateareportfor,andclickReport.TheCrystalReportsuserinterface
displays.
3. InCrystalReports,ChooseReport>ReportExperttodisplaytheCreateReportExpertdialog
box.TheReportExpertwalksyouthroughtheselectionofdata,fields,fieldstosortby,fieldstototal,
andstylesforyourreport.ClickPreviewSampletoseeasampleofyourreportonthescreen.
4. OntheFilemenu,clickPrinttoprintyourreport.
Tableswithcolumnscontainingunderscores,temporarycolumn,donotdisplayinthedefault
CrystalReport.UsetheExpertWizardtoaccesscolumnscontainingtheseelements.
Note:
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