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• Select the following in the Rules section and click on the double left arrow to add to the
new Preflight profile:
< Bitmap resolution less than 300 ppi
< Font not embedded
< Image resolution less than 300 ppi
< PDF version newer than 1.4
• Click on           when finish.
The new Preflight profile is created
and can be used later for testing.  See
section 6.4.
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4.2.2 # Adobe Acrobat 7.0 Professional
Note: 
You can download and install a NRC created Adobe Preflight profile by following
instructions in question 8 of the FAQs section.
• Launch Adobe Acrobat 7.0 Professional.
• From the main menu, click on Advanced and select Preflight.
• From the Preflight window,
select a profile and click on Edit
from the menu bar.
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• In the Preflight: Edit Profiles window, click on       to create a new profile designate to
NRC.
• Give the new profile a name (e.g., “NRC-10CFR1").
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• Edit the subcomponents as follows:
• Then click on             . 
The new Preflight profile is created and can be used later for testing.  See section
6.4.
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4.2.3 # Adobe Acrobat 8.0 Professional
Note: 
You can download and install a NRC created Adobe Preflight profile by following
instructions in question 8 of the FAQs section.
• Launch Adobe Acrobat 8.0 Professional.
• From the main menu, click on Advanced and select Preflight.
• From the Preflight window, select a
profile and click on Edit from the menu
bar.
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• In the Preflight: Edit Profiles window, click on       to create a new profile designate to
NRC.
• Give the new profile a name (e.g., “NRC-10CFR1").
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• Edit the subcomponents as follows:
• Then click on             . 
The new Preflight profile is created and can be used later for testing.  See section
6.4.
5.0 Conversion Information
5.1 Converting Microsoft (MS) Office Suite XP/2003 to PDF
5.1.1 # MS-Office Word 2003
Important
: If you haven’t done so, follow the instructions in Section 4.1, “Setting up and
configuring Adobe Acrobat Distiller/PDFMaker and setting preferences”, to create an
Acrobat Distiller/PDFMaker profile. 
*** Please make sure all the sensitive/unwanted text or images are completely removed before
proceeding any further.  Instructions to remove/delete sensitive/unwanted text can be found at
http://adamswebsearch.nrc.gov/idmws/ViewDocByAccession.asp?AccessionNumber=ML060760600.
Launch Microsoft Word (either on the desktop or from Start , Programs ,
Microsoft Office , Microsoft Office Word 2003).
Verify that the Microsoft Word conversion settings match the profile you created in
Section 4.1 by going to the main menu and clicking on Adobe PDF , Change
Conversion Settings.
Note
: Do so once and then leave the settings alone unless you want to use other settings. 
When you have configured and saved the Acrobat PDFMaker settings, start the
conversion process on page 53 of this section.
The Acrobat PDFMaker window pops up. 
Click on the Settings tab then in the Conversion Settings field of the PDFMaker
Settings section.  Click on the dropdown arrow and select the profile you have
created (e.g., “NRC-10CFR1").  Uncheck Convert Document Information.
Click on the Word tab then uncheck Convert display comments to notes in
Adobe PDF.
Leave the settings on the other tabs as they are.  Click on            .
To ensure that the fonts in the document will be embedded during the conversion
process, go to the main menu and click on Tools , Options.
Click on the Save tab in the Options window and check the Embed TrueType fonts
option.  Enable Embed characters in use only and disable the Do not embed
common system fonts option.  Click on             to save the settings. 
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