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Follow the steps below to convert a Microsoft Office Word 2003 document to PDF.
Launch Microsoft Word (either on the desktop or from Start  , Programs  ,
Microsoft Office  , Microsoft Office Word 2003).
Open a Word document by clicking on File , Open from the main menu.
The Open window appears.
Select the Microsoft Word document you want to convert to PDF and click on
.
Note
: Remove all hyperlinks to other electronic files or Web sites unless the document includes
a disclaimer that the hyperlinks are either inoperable or are not essential to the filing.
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Note
: There are 2 ways/methods to convert a Microsoft Office Word 2003 to PDF file,
“Convert to Adobe PDF” and “Print to PDF”.
5.1.1a “Convert to Adobe PDF” method: 
Note
: If you are using an older version of Microsoft Word or Adobe Acrobat 5.0 or
older, please follow the instructions on page 56, “Print to PDF”.
From the main menu, click on Adobe PDF  , Convert to Adobe PDF or click
on          .
The Save Adobe PDF File As window pops up.  Enter the name you want in
the File Name field, then click on             .
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A series of popup windows show the conversion status.
When the conversion process is completed, the Microsoft Office Word 2003
document is converted into a PDF document and Adobe Acrobat Professional
(or Adobe Acrobat Reader) may launch automatically with the new PDF
document.
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5.1.1b “Print to PDF” method:
Note
: Remove all hyperlinks to other electronic files or Web sites unless the
document includes a disclaimer that the hyperlinks are either inoperable or are
not essential to the filing.
From the main menu, click on File  , Print.
The Print window pops up.  Verify that the printer name is set to Adobe PDF.
Click on                 to bring up the Adobe PDF Document Properties screen.
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Click on the Adobe PDF Settings tab and change the following settings:
• Change the Default Settings to NRC-10CFR1 (the default profile created in
Section 4.1).
• Uncheck Do not send fonts to “Adobe PDF”.  Uncheck Add Document
Information.
This will ensure that the fonts are embedded and exclude document’s
Properties information.
Click on             .  The Print window reappears.  Click on               to start the
conversion.
The Save Adobe PDF File As window pops up.  Enter the name you want in
the File Name field, then click on              .
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The Creating Adobe PDF window shows the conversion status.
When the conversion is completed, the Microsoft Office Word 2003 document
is converted to a PDF document and Adobe Acrobat Professional (or Adobe
Acrobat Reader) may launch automatically with the new PDF document.
5.1.2 # MS-Office Access 2003
Important
: If you haven’t done so, follow the instructions in Section 4.1, “Setting up
and configuring Adobe Acrobat Distiller/PDFMaker and setting preferences”, to create
an Acrobat Distiller/PDFMaker profile. 
*** Please make sure all the sensitive/unwanted text or images are completely removed before
proceeding any further.
Launch Microsoft Access (either on the desktop or from Start , Programs ,
Microsoft Office , Microsoft Office Access 2003).
Verify that the Microsoft Access conversion settings are set to the profile you
created in Section 4.1 by going to the main menu and clicking on Adobe PDF ,
Change Conversion Settings.
Note
: Do so once and then leave the settings alone unless you want to use other
settings.  When you have configured and saved the Acrobat PDFMaker settings, start
the conversion process on page 61 of this section.
Unlike other Microsoft Office applications, MS-Access has another option, Convert
Multiple Reports to Single PDF, which is not discussed in this guide.
The Acrobat PDFMaker window pops up.
Under the Settings tab, in the Conversion Settings field of the PDFMaker
Settings section, click on the dropdown arrow and select the profile you have
created (e.g., “NRC-10CFR1").  Uncheck Convert Document Information.
Leave the configurations on the Security tab as they are.  Click on             . 
Follow the steps below to convert a Microsoft Office Access 2003 database to PDF.  
Launch Microsoft Access (either on the desktop or from Start , Programs ,
Microsoft Office , Microsoft Office Access 2003).
Open an Access database by going to the main menu and clicking on File , Open.
The Open window appears.
Select the Microsoft Access database you want to convert to PDF and click on           
.
The Database window appears.
Convert existing tables from the Tables tab in the Objects section, or convert a
report to PDF by clicking on the Report tab and double-clicking on a report, (as in
the screen below).  Do the same for Forms if you want to convert a form to PDF.
Note
: Remove all hyperlinks to other electronic files or Web sites unless the
document includes a disclaimer that the hyperlinks are either inoperable or are
not essential to the filing.
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