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countway.harvard.edu/imaging 
Microsoft Office 
File Format 
Output Options 
PDF, EPS, JPG, TIFF and more
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Research Imaging Solutions  
RIS@hms.harvard.edu 
countway.harvard.edu/imaging 
Beth Beighlie 
Digital Imaging Coordinator 
Research Imaging Solutions 
Information Technology Department 
Harvard Medical School 
220 Longwood Avenue 
Goldenson 521a 
Boston, MA  02115 
(617) 432-2323 
b2@hms.harvard.edu 
Written by Beth Beighlie 
Copyright © 2007 by 
Research Imaging Solutions 
Version 1.0, February 12, 2007
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DETERMINING THE CORRECT FILE FORMAT...............................................................................................................5
OUTPUTTING VECTOR-CONTAINING FILES USING 
MICROSOFT OFFICE APPLICATIONS ON THE PC.........................................................................................................6
M
AKE A 
PDF 
FILE BY 
“P
RINTING
”..............................................................................................................................................6
M
AKING AN 
EPS 
FROM A 
PDF 
USING 
A
DOBE 
A
CROBAT
...........................................................................................................8
OUTPUTTING VECTOR-CONTAINING FILES USING 
MICROSOFT OFFICE APPLICATIONS ON THE MAC....................................................................................................9
M
AKE A 
PDF 
FILE BY 
“P
RINTING
”..............................................................................................................................................9
M
AKING AN 
EPS 
FROM A 
PDF 
USING 
A
DOBE 
A
CROBAT
.........................................................................................................11
*
HOW TO SAVE POWERPOINT FILES TO RASTER FILE FORMATS 
(JPG, TIFF, PNG AND GIF FILES) ON A PC:......................................................................................................................12
*
HOW TO SAVE POWERPOINT FILES TO RASTER FILE FORMATS 
(JPG, TIFF, PNG AND GIF FILES) ON A MAC:.................................................................................................................14
RESIZING IMAGES...................................................................................................................................................................16
R
EDUCING THE 
R
ESOLUTION OR 
P
HYSICAL 
D
IMENSION 
(R
ESIZING BY 
R
ESAMPLING
)..........................................................16
I
NCREASING 
R
ESOLUTION OR 
P
HYSICAL 
D
IMENSION 
(R
ESIZING BY 
R
OBBING 
P
ETER
)..........................................................17
To increase physical dimension (which will reduce the resolution):................................................................................18
To increase resolution (which will reduce the physical dimension):................................................................................18
Increasing both resolution and physical dimensions:........................................................................................................19
R
ESIZING WITH THE 
C
ROP 
T
OOL
................................................................................................................................................19
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Microsoft Office File Format Output Options
download additional copies of this handout at 
http://countway.harvard.edu/imaging/docs/offoutopt.pdf
Determining the correct file format 
Start by consulting the submission guidelines for the particular grant, journal or service bureau you’ll be working 
with. Often the guidelines will give you a couple of options. 
If submission guidelines request figures to be submitted as raster file format (.tif, .jpg, .png or .gif) or a vector 
file format (.ps, eps, or .pdf) AND if your figure has any vectors (text, arrows, shapes drawn with Drawing 
Toolbars) you should choose a vector file format for best results. 
If your figure has vector objects (text, arrows, drawn objects) and .eps, .ps or .pdf file types are not an option for 
submission, and therefore you must submit a pixel-based file format, .tif and .png are better bitmap choices 
because they rasterize vectors better than .jpg. 
If you do prepare a raster or pixel-based file (.tif, .jpg, .png, .gif) for submission, you will probably need to resize 
the physical dimension or change the resolution of the image. Follow the instructions at the end of this document 
to ensure you do this correctly. 
For a complete explanation on the differences between vector and raster images, see the Imaging Essentials 
Guide, which can be downloaded at http://countway.harvard.edu/imaging/docs/imaging_basics.pdf 
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Microsoft Office File Format Output Options
download additional copies of this handout at 
http://countway.harvard.edu/imaging/docs/offoutopt.pdf
Outputting vector-containing files using 
Microsoft Office Applications on the PC 
In order to make a PDF file with a PC, you will need a full version Adobe Acrobat Standard or Professional (not 
the free Adobe Acrobat Reader). 
Make a PDF file by “Printing” 
A.  Open file in any Microsoft Office application 
and “Print” to PDF file: 
File > Print 
Microsoft Office File Format Output Options
download additional copies of this handout at 
http://countway.harvard.edu/imaging/docs/offoutopt.pdf
B.  Select “printer” name Adobe 
PDF 
Click OK 
C.  Name PDF file 
Confirm that file type is 
PDF and Save it  
Microsoft Office File Format Output Options
download additional copies of this handout at 
http://countway.harvard.edu/imaging/docs/offoutopt.pdf
Making an EPS from a PDF using Adobe Acrobat 
A.  With Adobe Acrobat, open the PDF file that 
was generated in the previous steps and 
Save As. . .  
File > Save As. . .  
B.  Change File type:  
Save as type: Encapsulated Post Script 
Click Save 
Microsoft Office File Format Output Options
download additional copies of this handout at 
http://countway.harvard.edu/imaging/docs/offoutopt.pdf
Outputting vector-containing files using 
Microsoft Office Applications on the Mac 
You can make PDF files on the Mac with any application by printing to a PDF file. However, if you would like to 
make an EPS file, you will need a full version Adobe Acrobat Standard or Professional (not the free Adobe 
Acrobat Reader). 
Make a PDF file by “Printing” 
A.  Open file in any Microsoft Office application 
and “Print” to PDF file: 
File > Print 
Microsoft Office File Format Output Options
download additional copies of this handout at 
http://countway.harvard.edu/imaging/docs/offoutopt.pdf
10
B.  In the resulting dialog box, 
use the pull-down window to 
select “Save as PDF” 
C.  Name the File and save it 
where you can find it. 
(be sure the Hide Extension box is 
unchecked) 
Click Save 
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