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For more information on using workflows, please see the
book, Workflows.
Split Facing Pages
Selecting this menu option splits the pages of a book, whose
facing pages can both fit on the scanner glass or under the
camera, into separate pages. This includes splitting the
Exact View image into two separate images. OpenBook will
store the pages separately, with separate page numbers.
This allows the page numbers in your document to match the
page numbers in the actual book. After recognition,
OpenBook will automatically read the first page, and then
read the second page.
Just like Recognize Columns, The default setting for this
option depends on the default setting of the Split Facing
Pages check box in the Process page of the settings for the
currently active workflow. By default, this option is disabled
for all factory workflows. Toggling the menu item is only
temporary. It will revert back to the default setting if
OpenBook is closed and restarted, or a different workflow is
selected.
To permanently change the default setting for Split Facing
Pages for the active workflow, do the following:
1. Press ALT+G or click on the Settings Menu.
2. Press O or select Workflow Settings to open the Workflow
Settings properties page.
3. In the list of workflows, make sure the currently active
workflow is selected then choose Modify to open the
Workflow Properties multi-page dialog box.
4. Press CTRL+TAB to move to the Process page.
5. Press TAB to move to the Split Facing Pages check box
and use the SPACEBAR to check or uncheck the box.
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6. Select OK to close this dialog box and once more to close
the Workflow Settings properties page.
For more information on using workflows, please see the
book, Workflows.
Previewing a Page
Use CTRL+SHIFT+F3 to open a Preview document and
quickly acquire and read the first couple of lines of a page. If
you then want to fully acquire the page, press CTRL+F4 to
close the Preview file, then press the SPACEBAR. If you
want to acquire and preview another page, press
CTRL+SHIFT+F3 again.
This command uses the Mail Sorter Preview workflow to
acquire and process the page. If you want to change any
settings for the preview, such as how much of the page is
acquired or whether or not OpenBook keeps an Exact View
of the page, go to the Workflow Settings properties page
(ALT+G, o) and modify the Mail Sorter Preview workflow.
For more information on changing workflow settings, please
see the book, Workflows.
Note: Changing the Recognize Columns and Split Facing
Pages items through the Acquire menu will not apply
when using the preview command. You must modify
these settings in the Mail Sorter Preview Workflow in
order for them to take affect when previewing a page.
Photocopying Documents
OpenBook allows you to acquire a document or image and
immediately send a copy of it to your printer. Perform the
following to create a photocopy:
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1. Choose Photocopy from the Launch menu or press
ALT+C, P.
2. Press ALT+B and specify how many copies you want
to make. Then press ALT+N and select the printer you
want to use to create the copy.
3. If necessary, activate the Properties button or press
ALT+P to change the paper size, orientation, and
margins.
4. If you are using a scanner, select the Scan Initiated
check box to have OpenBook announce when scanning
begins.
5. Select the Acquisition Tones check box to have
OpenBook play tones as the image is being acquired.
6. Select the Image Acquired check box to have
OpenBook play a camera shutter sound once it has
acquired the image from the scanner or camera.
7. Select the Fit Printed Page check box to resize the
acquired image so the entire document fits within the
margins of the printed page. For instance, if the
acquired page has narrow margins, but you are printing
using wider margins. Clear this check box to print the
image in its original size, fitting as much text as
possible in the specified margins. Depending on the
size of your print margins compared to the dimensions
of the original acquired image, portions of the document
may not be printed.
8. Determine the color mode you want to use when
acquiring in the Color Mode combo box. Choose from
color, black and white, black and white fax, or gray
scale. You must have a color printer and scanner
capable of scanning in color to create color
photocopies.
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9. Leave the Automatic Contrast check box checked to
have OpenBook automatically adjust the contrast
depending on the page being photocopied. If you
uncheck this option, you can then use the contrast
slider to manually adjust the contrast from 0 to 16.
Lower numbers produce darker copies while higher
numbers produce lighter copies. Setting it to 8 is
considered normal contrast. The contrast settings are
ignored if the acquisition source is set to use the
PEARL camera.
10. Activate the OK button to begin acquiring the image or
document. When the acquisition is complete,
OpenBook prints the copy using the designated printer.
Acquiring from Word
You can acquire a page with OpenBook while you are
working in Microsoft Word. When OpenBook finishes
acquiring and recognizing the page, it displays the text in
Word. For best results, do not acquire more than one page
into the currently open Word document.
To acquire a document from Word 2003 or earlier:
1. Place the page you want to acquire on your scanner or
under the camera.
2. In Microsoft Word, open the File menu and choose
Acquire Using OpenBook.
To acquire a document from Word 2007:
1. Place the page you want to acquire on your scanner or
under the camera.
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2. In Microsoft Word, press ALT or click on the ribbon,
navigate to the Add-ins tab, and choose Acquire Using
OpenBook.
OpenBook acquires and recognizes the page. When
OpenBook is finished processing the page, it displays the
text of the page in Word.
Changing the Default Recognition Strategy
The strategy determines the speed and accuracy with which
OpenBook recognizes text. This option is located in the
Workflow Settings properties page and applies to all
workflows unless specifically configured in the settings for a
particular workflow.
To change the default recognition strategy, do the following:
1. Press ALT+G or click on the Settings Menu.
2. Press O or select Workflow Settings to open the Workflow
Settings properties page.
3. Press TAB or ALT+T to move to the Strategy combo Box
then use the ARROW keys to select a strategy.
Your choices are:
Most Accurate - This option features the highest
accuracy, but the longest processing time.
Fastest - This option features the shortest processing
time, but the lowest accuracy.
Balanced - This option features an average processing
time and a high degree of accuracy. This is the default
setting.
4. Press ENTER or click OK to apply your changes and
close this dialog box.
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5. Open the Settings Menu again (ALT+G) and choose
Save the Settings (S).
6. In the Save Settings dialog box, press ENTER to make
the changes part of the default settings. For more
information on this feature, please see the book, Using
Settings Files.
Primary and Secondary Recognition
Languages
These controls, found in the Workflow Settings properties
page, specifies the language OpenBook identifies during the
recognition process, not the language for OpenBook speech.
This option is useful if the document you are acquiring has
text that contains accent marks, umlauts, or other characters
unique to a particular language. The primary and secondary
recognition language settings apply to all workflows unless
specifically configured in the settings for a particular
workflow.
To change the default primary or secondary recognition
language, do the following:
1. Press ALT+G or click on the Settings Menu.
2. Press O or select Workflow Settings to open the Workflow
Settings properties page.
3. To move to the Primary Language combo box, press TAB
or ALT+P. To move to the Secondary Language combo
box, press TAB or ALT+C.
4. Use the ARROW keys to make a selection.
5. Press ENTER or click OK to apply your changes and
close this dialog box.
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6. Open the Settings Menu again (ALT+G) and choose Save
the Settings (S).
7. In the Save Settings dialog box, press ENTER to make
the changes part of the default settings. For more
information on this feature, please see the book, Using
Settings Files.
Acquiring Pages in the Background
If you are working in another application with OpenBook
running in the background, press CTRL+ALT+S to have
OpenBook acquire and process an image using the currently
active workflow without moving focus away from the
application. This allows you to continue working in your
application while OpenBook acquires and adds pages to a
document. Press ALT+TAB to switch to OpenBook when
you are ready to read the recognized text.
If you prefer, you can change CTRL+ALT+S to a different
keystroke. To change the acquisition hotkey, do the
following:
1. Press ALT+G or click on the Settings menu.
2. Press K or select Keyboard Settings, to open the
Keyboard Settings properties page.
3. Press TAB to move to the Acquisition Hotkey box and
press the key combination you want to use. This
combination must be CTRL+ALT along with a letter or
number.
4. Last, if you want to make more setting changes, press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or, exit this properties page by pressing
ENTER.
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Book 8
Workflows
Introduction to Workflows
A workflow is a collection of settings that control how
OpenBook acquires and processes images. You select the
appropriate workflow depending on how you want OpenBook
to acquire the image, recognize the text, and then position
the cursor for reading. Workflows can be as simple as
acquiring a single page, performing OCR on it, then reading
it, or more complex, such as acquiring and processing an
entire book containing tables and other formatting. You can
choose from one of the default workflows included with
OpenBook, or create your own custom workflows to meet
your needs.
There are three ways to access the list of workflows:
Press the APPLICATIONS key to open the context
menu and choose Workflows. A submenu opens listing
all available workflows.
Open the Acquire menu (ALT+Q) and choose
Workflows. A submenu opens listing all available
workflows.
Open the Settings menu (ALT+G) and choose
Workflow Settings to open the Workflow Settings
properties page. You are placed in a list box containing
all available workflows.
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Factory Workflows
OpenBook provides several pre-configured, or factory
workflows, to perform the most common acquisition and
processing tasks. Factory workflows can be modified,
however, they cannot be renamed or deleted. If a factory
workflow is modified, OpenBook displays “modified” following
the workflow name.
The following workflows are available:
Acquire and Read
Acquire and Read acquires and processes a single image.
The new page is added to the end of the document and the
cursor is moved to the top of the new page where OpenBook
automatically begins reading. This workflow is best for
quickly reading short documents, such as letters and
recipes, and is the active workflow when you start OpenBook
for the first time.
Acquire in Background
The Acquire in Background workflow allows you to acquire
one page while you are reading another. The new page is
added to the end of the document while the cursor remains
at your current reading position. The document you are
acquiring may be the same as the document you are
reading, or you may acquire pages into one document, then
open and read a different one.
Acquire Image Only
This workflow acquires the image and saves it as an image
file, without performing the recognition process. This
workflow is useful if you want to create and save an image
file to be used later as a graphic.
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Once OpenBook acquires the page from the scanner or
camera, the Image File Name dialog box opens. This dialog
box is similar to the Save As dialog box in the File menu and
allows you to enter a name for the image file, select the
location where the image is saved, and choose the image file
format. Acquired images can be saved as TIF LZW (default),
BMP, JPEG, PCX, PCX Fax, PCX grayscale, PNG, TIF
Black and White Fax Mode, TIF Black and White, TIF RLE,
or TIF Uncompressed files.
To change the default image format used when saving
images, you must go to the Settings Menu and select
General Settings (ALT+G, G), then press TAB to move to
the Image Output File Type combo box. Use the UP or
DOWN ARROW keys to select the default image file type
you want to use when acquiring pages using this workflow.
Mail Sorter Preview
This workflow replaces the Scan Preview menu item found in
versions of OpenBook prior to version 9 and offers greater
flexibility. It allows you to adjust how much of the page is
acquired and whether or not the current page is overwritten
with the new one. This makes it possible to keep records
rather than only being able to access the information until the
next page is acquired. As the name implies, this workflow is
most useful for quickly scanning envelopes to determine
their contents and who they are addressed to so you can
sort them correctly.
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