45
5. Click Make Transparent.
6. If your signature appears too thin, choose Edit > Undo, and repeat Step 3 with decreased
tolerance.
7. Use resizing handles, with the Shift key held down to constrain proportions, to resize the
signature to fit appropriately.
Tips for Adding A Signature
●
Once you've added your signature to a PDF, you can save it in the Library to reuse in the future.
See
Library for instructions.
●
If your scanned image is too large, you can crop it first. To crop the image, see
Cropping
Images below.
Editing Images
You can edit images that are part of the original PDF, as well as images that you add.
1. Select the Edit tool (arrow)
.
2. Click in an image to select it.
3. Once an image is selected, you have four options:
m Delete the image by choosing Edit > Delete from the menu.
m Copy the image by choosing Edit > Copy from the menu. The image can now be pasted to
another page or another PDF.
m Move the image by dragging it to another location.
m Resize the selected image by dragging the selection handles. You can also choose Edit >
Expand Image to Fit Page; the image will be enlarged to its maximum size that fits on the page.
m Crop the selected image. See
Cropping Images below.
m Make Transparent Image. See
Adding A Signature above.
Note: In order to crop, make transparent or expand an image that is part of the original PDF, you
must first move or resize it.
Cropping Images
1. Select an image and choose Edit > Crop Image... or double-click on the image.
2. In the dialog that opens, click and drag over the section of the image that you want to keep.
m Check Fit original size if you want the cropped image to be resized to fit the size of the original
image.
m Check Keep proportions if you want the cropped image to have the proportional height and
width of the original image.
3. Click the Crop button.
Adding Objects: Scribbles, Lines and Shapes
Hold down the mouse on the Scribble tool
in the toolbar and choose one of the following
tools:
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57
Scribble Tool
Draw freeform scribbles with the mouse or a tablet. Click the Scribble tool in the
toolbar. Now click, hold, and move the mouse around in the page to scribble.
Note: When you release the mouse button, your scribble will be smoothed. If you
don't want your scribble smoothed, hold down the command key when you release
the mouse.
Polygon Tool
Create polygonal shapes by clicking to place endpoints of each section of the shape
you want. To complete the shape, click on the first point or double-click.
Rectangle Tool
Click and drag to create a rectangle.
Ellipse Tool
Click and drag to create an ellipse.
Line Tool
Click and drag to create a line.
Rounded Rectangle Tool
Click and drag to create a rounded rectangle.
Object Properties: Fill, Stroke, Endpoints
To display the Object Properties, click the Inspector button
in the toolbar and select the
first tab, or choose Window > Object Properties.
●
Fill
Choose a color for the fill of a shape.
●
Stroke
Choose a color and a width for the stroke of a shape or a line.
●
Endpoints
Choose a style for the endpoints of a line.
Saving Items in the Library for Reuse
You can save frequently-used images and objects in the Library. See
Library for details.
Arranging Images and Objects
Use the options in the Arrange menu to manage images and objects that overlap. Select the item
that you want to manipulate and choose:
●
Move Forward
●
Move to Front
●
Move Backward
●
Move to Back
These four choices let change the order in which items are stacked, e.g. the frontmost item will
be visible on top of the others.
●
Lock
Locks the selected item so that it can't be moved or edited.
●
Unlock All
Unlocks all items that have been locked.
●
Snap to Grid
Snaps items to a grid when placed on the page. The grid increments can be specified in
Preferences.
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●
Show Grid
Toggles the visibility of the grid on and off.
© 2003-2008 SmileOnMyMac, LLC. All rights reserved.
SmileOnMyMac, PDFpen and PDFpenPro are trademarks of SmileOnMyMac, LLC.
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35
Help: Notes, Comments and Links
Adding a Note
1. Select the Notes tool
in the toolbar. Hold down the mouse on the Text tool to choose
the Notes tool from the menu if it is not already displayed.
2. Click in the page location where you'd like to place a note. The note is inserted as a small icon
as indicated. A small window allowing you to enter and edit the text of the note will appear.
3. You can leave the note window open or closed depending on how you want it to appear when
you open your document. With either the Edit Tool or the Select Text Tool as the current tool, you
can double-click a note to open or close its text window.
A note can be selected by clicking on it with the Edit Tool (arrow)
. Once selected, you can
then drag it around the page to reposition it.
Choose Delete from the Edit menu, or press the delete key to remove a selected note.
Adding a Comment
1. Select the Comments tool
in the toolbar. Hold down the mouse on the Text tool to
choose the Comments tool from the menu if it is not already displayed.
2. Click in the page location where you'd like to place a comment. You can also click and drag
initially in order to size the comment when you place it.
3. Once your comment is placed, just type over the text that appears to edit it.
4. With either the Edit Tool or the Select Text Tool as the current tool, you can double-click a
comment to edit it.
Tip on Adding Notes and Comments
●
By default, a tool will revert to the Edit tool after it is used. To keep the Note or Comment tool
selected, double-click it. This is helpful when adding multiple notes and/or comments.
Printing Notes and Comments
1. Choose File > Print.
2. In the Print dialog box, check Print Comments and/or Print Notes.
Comment boxes will be printed where they appear within the PDF. Notes will be printed below the
bottom margin of the page; the page will be reduced to allow for this.
Adding Links
Adding a Link to a URL
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30
1. Select the URL Linking tool
in the toolbar. (Hold down the mouse on the Text tool to
choose the URL Linking from the menu if it is not already displayed.)
2. Click and drag in order to size the link when you place it.
3. Once a link is placed, a window appears in which you can enter the URL you want to link to.
Adding a Link to a Another Page in the PDF
1. Select the Page Linking tool
in the toolbar. (Hold down the mouse on the Text tool to
choose the Page Linking from the menu if it is not already displayed.)
2. Click and drag in order to size the link when you place it.
3. Once a link is placed, a window appears in which you can enter the page numberyou want to
link to.
Editing Links
●
Links can be selected by clicking on it with the Edit Tool (arrow)
. Once selected, you can
then drag a link around the page to reposition it.
●
To delete a link, choose Delete from the Edit menu, or press the delete key to remove a
selected link.
●
You can resize a link via the selection handles at its corners.
●
With the Edit Tool selected, you can double-click on a link to change its properties i.e. where it
links to.
●
With the Select Text Tool as the current tool, click any link to follow that link.
© 2003-2008 SmileOnMyMac, LLC. All rights reserved.
SmileOnMyMac, PDFpen and PDFpenPro are trademarks of SmileOnMyMac, LLC.
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Help: Filling Out PDF Forms
There are two different kinds of forms that you can fill out using PDFpen: interactive, fillable
forms that have built in form fields, and non-interactive forms that are just scanned documents
without built-in form fields.
Interactive PDF Forms
These forms are easy to fill out using PDFpen.
1. Make sure that the Select Text tool
is chosen.
2. Click on a form field. A blue border appears around the field.
3. Fill in the field by typing.
4. Use the Tab button to move to the next field.
5. To check a checkbox or select a radio button, just click on it.
Non-interactive forms
1. Select the Text tool
.
2. Click on the areas of the form you want to fill in. A text box appears.
3. Type the information.
Important tip: By default, the Text tool will revert to the Edit tool after each use. To override this,
double-click the Text tool. The tool will stay active and you'll be able to fill out the whole form
without switching back and forth between tools.
Saving Your Form
When you're done filling out the form, choose File > Save. PDFpen will save it with the information
you added, so you can edit the form later without losing any work.
© 2003-2008 SmileOnMyMac, LLC. All rights reserved.
SmileOnMyMac, PDFpen and PDFpenPro are trademarks of SmileOnMyMac, LLC.
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41
Help: OCR (Optical Character Recognition)
OCR (Optical Character Recognition) is the process of converting a bitmap image of text (like a
scanned document) into text that can be selected, copied and searched by PDFpen and other text
editing software.
OCR technology will not produce a perfect rendering of the bitmapped text. You will need to
proofread and edit the text that results from OCR.
Using OCR in PDFpen
1. Open a scanned PDF in PDFpen
2. An alert box opens with the message "This document appears to be scanned. Would you like
to perform optical character recognition (OCR) on it? OCR will allow you to select the text." You
have three options:
m Cancel
No OCR will be performed
m OCR Page
OCR will be performed on the current page
m OCR Document
If your document has multiple pages, OCR will be performed on all of the pages.
While PDFpen is performing the OCR, a progress bar will appear. The operation can take a few
seconds or much longer, depending on the size and the contents of the scanned document.
To perform OCR manually, choose Edit > OCR. PDFpen commences to perform the OCR operation
and the progress bar appears.
Selecting, copying and correcting OCR Text
The text generated by the OCR operation can be edited like any other text. See the
Working with
Text.
Searching OCR Text
The text generated by the OCR operation can be searched like any other text. See
Searching
Within A PDF.
Tips to Improve the OCR Results of Your Document:
●
The quality of the original document affects the quality of the OCR performance. Crisp, clean
originals with clear text will produce much better results than crumpled, faded photocopies.
●
Place your original document on the scanner as straight as possible. If you have a scanned PDF
that is not straight, use software to straighten (or "deskew") the image before opening it in
PDFpen.
●
Increase the contrast of your scanned document so that the background is as white as possible.
How to Force PDFpen to Perform OCR
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9
PDFpen looks at the document and if it sees one image the size of a page, it assumes that the
document is a scan and automatically offers to perform OCR. In some cases, PDFpen may not
recognize a scanned document. Under the Edit menu, OCR... will be grayed out and unavailable to
select.
1. Hold down the Command and Option keys together.
2. Choose Edit > OCR... from the menu.
© 2003-2008 SmileOnMyMac, LLC. All rights reserved.
SmileOnMyMac, PDFpen and PDFpenPro are trademarks of SmileOnMyMac, LLC.
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