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Permissions Password – Also known as the owner password, it is the password that will be
required when trying to change permissions and passwords on the documents.
Permissions
Allow Printing High Res – Print the document at high resolution. When this permission is
granted, the following permission 'Printing' is also automatically granted.
Allow Printing - Allow printing the document
Allow Text & Graphics Extraction – Copy or otherwise extract text and graphics from the
document. When this permission is granted, the following permission 'Extraction for
Accessibility' is also automatically granted.
Allow Extraction for Accessibility – Extract text and graphics in support of accessibility to
disabled users or other purposes
Allow Document Changes – Modify the document. When this permission is granted, the
following 3 permissions (Document Assembly, Comments and Form Filling) are also
automatically granted. When this permission is not granted, the following 3 permissions
(Document Assembly, Comments and Form Filling) can independently be granted.
Allow Document Assembly – Assemble the document: insert, rotate or delete pages
and create bookmarks or thumbnail images
Allow Annotations & Comments – Add or modify text annotations. When this
permission is granted, the following permission 'Filling Form Fields & Signing' is
automatically granted. When this permission is not granted then the following
permission 'Form Filling & Signing' can be granted independently. And when this
permission is granted and the 'All Changes' permission is also granted, creating or
modifying interactive form fields (including signature fields) is allowed.
Allow Filling Form Fields & Signing - Fill in existing interactive form fields
including signature fields.
How to Edit/Create Document Security Settings
Two passwords may be set for a document: an open password and a permissions password. If
set, the open password must be entered to open the document. The permissions password
prevents anyone without the password from modifying the document's permissions.
1. Go to Document -> Document Properties from the menu or using the shortcut keys Ctrl
+ D (Cmd + D on Mac).
2. Click on the Security Tab and then click on the Edit button
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3. Choose the desired Document Security Settings
4. Click OK to set the settings
5. Save the document to save the new security settings
Note: You must SAVE the document in order for the security settings to be set. Just
setting them in the document properties does not apply them to the document
How to Remove Document Security Settings
1. Go to Document -> Document Properties from the menu or using the shortcut keys Ctrl
+ D (Cmd + D on Mac).
2. Click on the Security Tab
3. Click on the Edit button
4. Enter the Change Permissions password for the document and Click OK
5. Save the document to save the new security settings
Note: You must SAVE the document in order for the security settings to be removed.
Just clearing them in the document properties does not remove them to the document
Document Initial View
The Initial View tab displays the initial view settings that determine how the document will be
initially displayed when opened. These settings can be changed to control how the document
appears the next time it is opened.
Note: If "Ignore document setting" has been set on any of the options in the Display
Preferences, PDF Studio to ignore the document's settings and use the selected option
instead of the options set in the initial view settings of the document
How to View/Edit the Initial View Settings
1. Go to Document -> Document Properties from the menu or using the shortcut keys Ctrl
+ D (Cmd + D on Mac).
2. Click on the Initial View Tab
3. Select the initial view settings you wish to use
4. Click OK to set the settings
5. Save the document to save the new initial view settings
Note: You must SAVE the document in order for the initial view settings to be set. Just
setting them in the document properties does not apply them to the document.
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Initial View Settings
Navigation tab - Sets the default behavior for the navigation tab when the document is
opened
•
Default: Uses the default settings for the application the document is opened in
•
None (Document Only): No navigation tab will be displayed
•
Bookmarks Panel: Displays the bookmarks panel when the document is opened
•
Pages Panel: Displays the pages panel when the document is opened
•
Attachments Panel: Displays the attachments panel when the document is opened
•
Full Screen Mode: Displays the document in full screen mode when opened
Page Layout - Sets the default behavior for the page layout when the document is opened
•
Default: Uses the default settings for the application the document is opened in
•
Single: Displays only a single individual page at a time
•
Single Continuous: Displays all of the document's pages in a single column that can be
continuously scrolled
•
Facing: Displays only two pages at a time side by side with odd pages on the left and
even pages on the right
•
Facing Continuous: Displays all of the documents pages in two columns with odd pages
on the left and even pages on the right
•
Cover: Displays the document just as when using Facing only the first page will be
displayed alone
•
Cover Continuous: Displays the document just as when using Facing Continuous only the
first page will be displayed alone
Magnification - Sets the default magnification for the document when opened
•
Default: Uses the default settings for the application the document is opened in
•
Actual: Displays the document with a 1:1 ratio to match how the document would look if
printed without any scaling
•
Fit to Page: Scales the view to fit the width of the document in the PDF Studio frame
•
Fit to Width: Scales the view to fit the entire document within the PDF Studio frame
•
%: Sets the zoom to the specified number value
Open to Page - Sets the page number to be displayed when the document is opened
Document Fonts
The Fonts tab in document properties allows you to view the fonts that are used in the
document. The dialog will provide information on both the font type and the font properties.
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Font Types
Depending on the type of fonts within the documents, PDF Studio will display one of the
follow
- Signifies any font that is not either a Type 1 (CID), Type 3, or TrueType
- Used when the font is either a Type 1 (CID) or Type 3
- All TrueType fonts will display this symbol
Font Properties
Each font within the document can have its own properties. Below is a description of the
properties that are associated with each font.
(Embedded) - An embedded font has the entire font stored within the PDF document. This
means that if the font is not available on the system the text will still be displayed correctly.
(Embedded Subset) - An embedded subset font has portions of the font stored within the
PDF. This means that not every character available in the font will be available. While the
original document text will be displayed correctly, if any characters are added or modified that
are not one of the embedded characters they may not show up correctly within the document
Type - The complete font type name
Encoding - The character encoding used in the font
Actual Font - If a substitute font is being used (when a font is not embedded) this will display
the name of the font that replaced the Font listed
Actual Type - If a substitute font is being used (when a font is not embedded) this will
display the type of the font that replaced the Font listed
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Converting PDF Documents
PDF Studio is able to convert PDF documents to the following formats
Fast Web View (Linearized): Optimizes the document for faster web viewing
HTML5/SVG: Converts the document to an SVG image wrapped in an HTML header to
display PDFs in a web browser without needing a PDF viewer
Images: Converts PDF documents into any of the following formats JPEG, TIFF, PNG, or
GIF
PDF/A-1B: Converts the document to meet the PDF/A-1B compliance standards
Text: Extracts all text from a PDF document and creates a standard .txt file
Converting PDF to Fast Web View
PDF Studio allows you to convert PDF documents to fast web view (or linearized). Fast web
view restructures the documents internal structure and content so that the pages load in order.
When converting to Fast Web View the content is just reorganized internally. No content is
altered or removed so the PDF will be displayed exactly the same as it was prior to
conversion.
Converting to fast web view allows large documents to load faster when downloading from a
web. Having the document structure and content in a linearized (from beginning to end) order
allows a browser to immediately display the first page as the remainder of the document is
still being loaded.
Note: In order to see the complete speed benefits the server where the PDF is being
hosted must also support page by page loading.
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How to Convert a PDF to Fast Web View
1. Open the PDF Document you wish to convert
2. Go to File -> Convert To... -> Fast Web View on the menu
3. Choose a file name and location to save the document
4. Click Save to create the document
Verify that Existing Document has Fast Web View Enabled
1. Go to Document -> Document Properties from the menu or using the shortcut keys Ctrl
+ D (Cmd + D on Mac).
2. Click on the General Tab
3. In the lower right corner of the general document properties there will be a "Fast Web
View" label that will show "Yes" if the document has Fast Web View Enabled.
Convert PDF to HTML5/SVG
PDF Studio allows you to convert PDF documents to an HTML5 web page. This makes it
possible to easily publish the content of PDF document onto any website, as HTML5 is
supported by all browsers, without the need of a viewer plugin. The PDF to HTML5
conversion engine in PDF Studio preserves fonts and uses the SVG format to preserve vector
graphics. Sample PDF documents that have been converted to HTML5 can be found HERE.
How to Convert a PDF to HTML 5
1. Open the PDF Document you wish to convert
2. Go to File -> Convert To... -> HTML5/SVG
3. Choose a file name and location to save the document
4. Click Save to create the document
Once the conversion is complete you can use the created HTML5 document in any application
that supports HTML5 to view the document.
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Converting PDF to Images
PDF Studio is able to convert the pages of a PDF document into the following image formats.
When converting to an image all page content that is displayed is flattened and then exported
using one of the below file types.
Export pages as JPEG: Exports the pages of the current document as JPEG images
Export pages as TIFF: Exports the pages of the current document as TIFF images
Export pages as PNG: Exports the pages of the current document as PNG images
Export pages as GIF: Exports the pages of the current document as GIF images
Export Pages as JPEG
PDF Studio is able export the pages of a PDF document as JPEG images. When exporting a
PDF as an image all of the page content will be flattened and rasterized into a separate image
for each page of the document.
How to Export PDF Pages as a JPEG Image
1. Go to Images > Export Pages as JPEG on the menu
2. Set the JPEG image export options you wish to use
3. Click OK to begin exporting the images
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4. Once complete each page of the document will be exported as a separate file in the
destination folder chosen
JPEG Image Export Options
The options in the Export Pages as JPEG dialog are as follows:
Destination Folder – You can type the destination manually or click on the "..." button to
open a directory chooser to set the destination folder
Note: If the document has many pages it is best to select specific or empty folder
because a separate image file will be created for every single page. If you select a
folder that already contains images or other files the folder may become overwhelming
Remember Folder - When checked the selected folder will be remembered for the next time
pages are exported as images
File Name Pattern – Enter the desired pattern for the output file names.
Note: Current page number and file extension ".jpg" will be appended to the pattern to
create the final file name.
Pages - The range of pages to be exported as images
•
All Pages: all pages in the document
•
Page Range: set the pages to be exported using the From and To options
•
Even Pages Only: only export the even pages of the document
•
Odd Pages Only: only export the odd pages of the document
DPI Resolution – Choose the desired resolution in DPI used to render the page. 72 is the PDF
native resolution. When selecting a DPI it's best to follow the below guidelines
Black-and-white documents
•
Lowest acceptable resolution = 200 DPI (equal to “high” fax quality)
•
Conventional resolution = 300 DPI
•
Highest conventional resolution = 600 DPI
Color documents (and color compression)
•
Lowest acceptable resolution = 150 DPI
•
Conventional resolution = 200 DPI
•
Highest conventional resolution = 300 DPI
•
Archive resolution = 600 DPI
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JPG Quality – Select the desired quality of JPG compression. Based on the quality
parameter. Some guidelines for the quality value: 8 high quality, 5 medium quality, 2 low
quality.
•
0 – very high compression, very low quality
•
10 – low compression, very high quality
Export Pages as TIFF
PDF Studio is able export the pages of a PDF document as a TIFF image. When exporting a
PDF as an image, by default all of the page content will be flattened and rasterized into a
separate image for each page of the document. The TIFF image format does allow all pages to
be exported into a single file which can be enabled in the export dialog in PDF Studio.
How to Export PDF Pages as a TIFF Image
1. Go to Images > Export Pages as TIFF on the menu
2. Set the TIFF image export options you wish to use
3. Click OK to begin exporting the images
4. Once complete each page of the document will be exported as a separate file in the
destination folder chosen
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TIFF Image Export Options
The options in the Export Pages as TIFF dialog are as follows:
Destination Folder – You can type the destination manually or click on the "..." button to
open a directory chooser to set the destination folder
Note: If the document has many pages it is best to select specific or empty folder
because a separate image file will be created for every single page. If you select a
folder that already contains images or other files the folder may become overwhelming
Remember Folder - When checked the selected folder will be remembered for the next time
pages are exported as images
File Name Pattern – Enter the desired pattern for the output file names.
Note: Current page number and file extension ".tiff" will be appended to the pattern to
create the final file name.
Pages - The range of pages to be exported as images
•
All Pages: all pages in the document
•
Page Range: set the pages to be exported using the From and To options
•
Even Pages Only: only export the even pages of the document
•
Odd Pages Only: only export the odd pages of the document
DPI Resolution – Choose the desired resolution in DPI used to render the page. 72 is the PDF
native resolution. When selecting a DPI it's best to follow the below guidelines
Black-and-white documents
•
Lowest acceptable resolution = 200 DPI (equal to “high” fax quality)
•
Conventional resolution = 300 DPI
•
Highest conventional resolution = 600 DPI
Color documents (and color compression)
•
Lowest acceptable resolution = 150 DPI
•
Conventional resolution = 200 DPI
•
Highest conventional resolution = 300 DPI
•
Archive resolution = 600 DPI
Compression – Choose the compression to use when exporting pages. The most standard one
is Group 4 Fax, which is optimized for faxing.
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