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ABBYY® PDF Transformer 3.0 User’s Guide
4. Check the PDF file options.
5. Click Create PDF or Send as PDF.
The created PDF document will be saved and opened in a PDF viewing application, or attached to an e–mail message.
If the ABBYY PDF Transformer 3.0 button doesn't appear on the toolbar of the Microsoft Office application...
● Rightclick on the toolbar and select the ABBYY PDF Transformer 3.0 item from the shortcut menu.
If the ABBYY PDF Transformer 3.0 item does not appear from the shortcut menu, ABBYY PDF Transformer was not integrated with
Microsoft Office applications during custom installation.
To integrate ABBYY PDF Transformer 3.0 with a Microsoft Office application after installation:
1. Go to Start>Settings>Control Panel and doubleclick Add or Remove Programs.
In Microsoft Windows Vista, this command is called Programs and Features.
2. In the list of installed programs, select ABBYY PDF Transformer 3.0 and click Change.
3. Follow the instructions of the setup program.
Creating PDF Documents from Windows Explorer
When you install ABBYY PDF Transformer 3.0, the setup program integrates it with Windows Explorer. As a result, an ABBYY PDF
Transformer 3.0 item is added to the shortcut menu that appears when you right–click on a supported file in Windows Explorer,
allowing you to convert files with a mouse click.
To create a PDF file from Windows Explorer:
1. In Windows Explorer, select one or more files.
2. On the shortcut menu, select ABBYY PDF Transformer 3.0 and then select the desired action:
● Create PDF Document, to create a PDF file and save it in the output folder
● Create PDF Document and E–mail It, to create a PDF file and attach it to an e–mail message
● Append to Existing PDF Document
● Combine Files into One PDF Document
● Create PDF Document with Custom Settings, to launch ABBYY PDF Transformer 3.0 so that you can select PDF file
options.
The actions available depend on the number of selected files.
3. Once you have launched the creation process, a creation window will open, displaying a progress bar.
When creating PDF documents from Microsoft Word, Microsoft Excel, and Microsoft PowerPoint files, document structure,
bookmarks, and hyperlinks are retained.
To be able to create PDF files from Microsoft Word, Microsoft Excel, and Microsoft PowerPoint documents, you need to have the
corresponding Microsoft Office application installed on your system.
If there is no ABBYY PDF Transformer command on the shortcut menu...
If there is no ABBYY PDF Transformer 3.0 command on the shortcut menu, you chose not to integrate the program with Windows
Explorer during setup.
This feature is unavailable on 64–bit platforms.
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ABBYY® PDF Transformer 3.0 User’s Guide
To integrate ABBYY PDF Transformer 3.0 with Windows Explorer:
1. Go to Start>Settings>Control Panel and doubleclick Add or Remove Programs.
In Microsoft Windows Vista, this command is called Programs and Features.
2. In the list of installed programs, select ABBYY PDF Transformer 3.0 and click Change.
3. Follow the instructions of the setup program.
Creating PDF Documents from within Other Applications
PDF X–Change 4.0 for ABBYY enables you to create PDF documents from any applications that allow you to select a printer. PDF X–
Change 4.0 for ABBYY is already installed on your computer if you selected typical installation or if you installed at least one of the
Create PDF components during custom setup.
To create a PDF document using PDF X–Change 4.0 for ABBYY:
1. Run the application and open the file which you want to convert into a PDF document.
2. Open the printing options dialog box (this may vary from application to application; in most applications you need to select
File>Print to open this dialog box).
3. In the list of available printers, select the "virtual" printer PDF X–Change 4.0 for ABBYY.
4. Adjust the PDF creation options if required: click Properties and then select the desired options.
5. Click OK to start creating a PDF document.
6. In the dialog box, you can change the name of the output PDF file or its location. You can also append the PDF document being
created to an existing PDF document by selecting Append to Existing PDF Document.
Sometimes, when trying to append a file to a password–protected PDF document, PDF X–Change 4.0 for ABBYY may
ask you to enter a password. ABBYY has no control over this feature of PDF X–Change 4.0 for ABBYY.
Should you have any questions regarding the use of the virtual printer, please consult the help file for PDF X–Change 4.0 for
ABBYY. Either click F1 to open the help file or browse to the help file on the installation CD–ROM. The help file is only available
in English.
Appending a File to a PDF Document
With ABBYY PDF Transformer 3.0, you can append PDF files and editable files in supported formats to your PDF documents.
Appending a file to a PDF document.
1. Choose one of the following:
● Launch the Append File procedure from a Microsoft Office application
1. Launch the required Microsoft Office application.
2. Create/open the document you wish to append to your PDF document.
3. On the ABBYY PDF Transformer 3.0 toolbar, select the
tool.
● Launch the Append File procedure from Windows Explorer
1. In Windows Explorer, select the file you wish to append to your PDF document.
2. On the shortcut menu of the file, unfold the ABBYY PDF Transformer 3.0 item and select Append to Existing PDF
Document.
2. In the dialog box, select the PDF document you wish to append the selected file and click Open.
3. Make sure the right PDF creation options are selected:
● PDF saving mode
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ABBYY® PDF Transformer 3.0 User’s Guide
Under PDF Printing Options, select the desired compression rate for the output document. The choice depends on how you
are planning to use this document.
Select Non–Compressed PDF if you need to keep high–quality pictures in the document. Select Compressed PDF if
you are going to send the PDF file by e–mail or publish it on the Internet.
When you are adding a PDF document to a PDF document, the PDF Printing Options are not available.
● Security settings
You can protect your PDF document from unauthorized access with a password.
4. Click Create PDF.
The resulting PDF document will be saved and opened in your PDF viewing application.
Combining Multiple Files into a Single PDF Document
With ABBYY PDF Transformer 3.0, you can combine multiple files into one PDF document. You can combine both PDF files and
editable files in supported formats.
To combine several files into one PDF document:
1. Choose one of the following:
● Launch the Combine Files procedure from the Start menu
● In Start>Programs>ABBYY PDF Transformer 3.0, select Combine Files into One PDF Document.
● Launch the Combine Files procedure from Windows Explorer
1. In Windows Explorer, select the files you wish to combine.
2. On the shortcut menu of the files, unfold the ABBYY PDF Transformer 3.0 item and select Combine Files into One
PDF Document.
2. In the dialog box that opens:
● Add the files you wish to combine
Click Add Files…, then select the files to combine and click Add.
● Remove unwanted files by selecting them and clicking Remove.
● Use the
and
to change the order of the files if necessary.
The files will be added in the order in which they are arranged in the list. Each file will start on a new page.
3. Make sure the right PDF creation options are selected:
● File name
To change the name of the file or its location, click Change…
● PDF saving mode
Under PDF Printing Options, select the desired compression rate for the output document. The choice depends on how you
are planning to use this document in the future.
Select Non–Compressed PDF if you need to keep high–quality pictures in the document. Select PDF Printing
Options if you are going to send the PDF file by e–mail or publish it on the Internet.
When you are combining only PDF files, the PDF Printing Options are not available.
● Security settings
You can protect your PDF document from unauthorized access with a password.
4. Click Create PDF.
The resulting PDF document will be saved and opened in your PDF viewing application.
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ABBYY® PDF Transformer 3.0 User’s Guide
PDF Security Settings
When creating a PDF document, you can create passwords that will prevent the PDF document from unauthorized opening, printing
or editing.
You can specify a Document Open Password or/and Permissions Password.
Document Open Password
A Document Open Password prevents users who do not know the password from opening the PDF document.
To set a Document Open Password:
1. Select Restrict opening.
2. In the Restrict PDF Opening dialog box, type a password and then re–type it to confirm.
The specified password will be displayed as a series of dots in the Password field.
Permissions Password
A Permissions Password prevents the users who do not know the password from printing and editing the PDF document.
To set a Permissions Password:
1. Select Restrict editing and printing.
2. In the Restrict PDF Editing & Printing dialog box, type a password and then re–type it to confirm.
The specified password will be displayed as a series of dots in the Password field.
You can also enable or disable printing, editing, or copying your PDF document. These restrictions are set under Permissions
settings.
● Select Document printing if you wish to prevent the document from being printed out.
● Select Document editing if you wish to prevent the document from being edited.
● Select Extracting text and pictures from the document if you wish to prevent the user from copying text, images, etc. from
the document.
● Select Commenting and filling out forms in the document if you wish to prevent the user from adding comments or PDF
forms to the document.
To change a previously set password, click Change…
Bates Stamping
With ABBYY PDF Transformer 3.0, you can Bates–stamp your documents when creating PDF files. Bates stamping makes archive
searches much easier.
If you Bates–stamp a document for the first time:
1. In Bates Stamping, select Enable Bates Stamping.
2. In the window that opens, in the Profile name field, type a name for your newly created profile.
3. Specify Bates stamping options:
● Parameters
Select one or more options:
● Insert Bates Number
You can add a unique number to each page in the document or to the entire document. Numbering will start from the
number you specify. When processing more than one document, numbering will continue.
By default, numbering starts from 0001 and numbers are added to documents, not to pages. To change the default value,
click Set number…
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● Insert Date
The Bates numbering text will include the date on which your PDF document was created.
● Insert Time
The Bates numbering text will include the time when your PDF document was created.
● Insert Page Number
The Bates numbering text will include the number of the page of your PDF document.
The selected parameters will be added to the Format field after the cursor. You can change the order of the
parameters in this field, add explanatory notes, and set up date and time formats.
● Add border
Select this option if you would like the text enclosed in a frame.
● Position
Select one of the eight possible positions on the page.
● Font
You can select font type, size, and color.
4. Click Save.
Now if you create a PDF document or convert a file to PDF, the resulting PDF document will be Bates–stamped and the corresponding
profile will be saved in the program.
You can also Bates–stamp a document based on a previously created profile:
1. In Bates Stamping, select Enable Bates Stamping.
2. In the drop–down list, select the desired Bates stamping profile.
Changing Bates stamping parameters
There are two methods available to change Bates stamping parameters:
1. In the settings area, doubleclick on a Bates stamp.
2. Specify the desired parameters and click Save.
This will also change the parameters of the corresponding profile.
1. Click Manage Profiles…
2. Select the Bates stamping profile you wish to change and click Edit.
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