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ABBYY® PDF Transformer 3.0 User’s Guide

3. Specify the desired parameters and click Save.

Deleting Bates stamps

● Clear the option Enable Bates Stamping.

Creating a Bates stamping profile

There are two methods available to create a Bates stamping profile:

1. In the settings area of the Bates Stamping section click Create new…

2. Specify the desired parameters and click Save.

1. Click Manage Profiles…

2. Choose one of the following:

● Click New to create a new Bates stamping profile

● Click Copy to copy an existing Bates stamping profile

3. Specify the desired parameters and click Save.

Deleting a Bates stamping profile

1. Click Manage Profiles…

2. Select the profile you wish to delete and click Delete.

If you delete a Bates stamping profile that has been used in your document, the document will be Bates–stamped based on the

first remaining profile. If no Bates stamping profiles are left, the document will not be Bates–stamped.

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ABBYY® PDF Transformer 3.0 User’s Guide

Activating and Registering ABBYY PDF Transformer

3.0

Software piracy hurts software manufacturers and end users alike–using an illegal product is never safe. Legal software ensures that

third party companies cannot introduce detrimental code changes. ABBYY makes every effort to protect its intellectual property rights

and the security of its customers through a variety of anti–piracy measures.

ABBYY's software includes special protection technology which prevents unauthorized use of software copies by users who have not

entered into a license agreement with ABBYY.

To be able to run ABBYY PDF Transformer in full mode, you need to activate it.

Registration is optional and provides a number of benefits.

Section Contents

● ABBYY PDF Transformer 3.0 Activation

● ABBYY PDF Transformer 3.0 Registration

● Privacy Policy

ABBYY PDF Transformer 3.0 Activation

After you install ABBYY PDF Transformer 3.0, you need to activate the program to be able to run the full version. If you do not see a

message asking you to activate your copy of ABBYY PDF Transformer 3.0, then your copy does not require activation.

The built–in Activation Wizard will help you activate the program by sending the data required to activate your copy to ABBYY. In

return, you will receive an activation code.

To activate ABBYY PDF Transformer 3.0:

1. From the Help menu, select Activate Now….

2. Follow the instructions of the Activation Wizard.

If you activate your copy by phone or e–mail, simply enter the activation code or provide the path to the activation file in the

corresponding dialog box of the Activation Wizard.

After you activate your copy of ABBYY PDF Transformer 3.0, it can be used without any restrictions on the computer on which it was

activated.

More about activation methods:

● Over the Internet

Activation is carried out automatically and takes only seconds to complete. An active Internet connection is required for this

method.

● By e–mail

The program will prompt you to send an e–mail message to ABBYY containing the information required to activate ABBYY PDF

Transformer 3.0. The e–mail message will be generated automatically. You will receive an activation code in reply.

Be sure not to alter the subject field and the body of the generated e–mail message to ensure a quick reply from the e–

mail robot.

● By phone

Select your country in the corresponding dialog box of the Activation Wizard. The wizard will show the telephone numbers of the

nearest ABBYY office or partner in your area. Be ready to give the serial number and the Product ID displayed in the Activation

Wizard to the technical support manager.

You can re–install ABBYY PDF Transformer 3.0 on the computer on which it was activated as often as you wish, without activating it

again. The ABBYY PDF Transformer Activation Wizard detects and tolerates changes to your PC configuration. Minor upgrades will not

require re–activation. If major upgrades are made to the system (i.e. formatting the hard disk or re–installing the operating system),

you may need to obtain a new activation code.

ABBYY PDF Transformer 3.0 Registration

We invite you to register your copy of ABBYY PDF Transformer 3.0. Registration is optional.

Registration benefits:

1. Free technical support

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ABBYY® PDF Transformer 3.0 User’s Guide

2. E–mail notifications about new ABBYY releases

3. BONUS APPLICATION! When you register ABBYY PDF Transformer 3.0, you get ABBYY Screenshot Reader for free. ABBYY

Screenshot Reader creates screenshots of any part of your screen and performs OCR on areas that contain text.

To register your copy of ABBYY PDF Transformer 3.0, choose one of the following:

● Fill out the registration form when activating the program.

If you do not register the program during activation, you can do it later.

● From the Help menu, select Register Now and fill out the registration form that appears.

● Register your copy on the ABBYY website.

● Contact the ABBYY office nearest to you.

In the course of activation, registration and operation of ABBYY PDF Transformer 3.0 some of Your personal details will be provided

to ABBYY. Your personal details may be collected, processed, and used by ABBYY in compliance with applicable law provided that the

confidentiality of the data is maintained. Any personal details You provide to ABBYY will be stored and used strictly within the ABBYY

Group and will not be disclosed to any third party, except as may be required by applicable law.

ABBYY may send you e–mails containing product and company news, information about special offers, advices on product usage and

other product and company–related information provided You specifically agreed to receive such information from ABBYY. You have

the possibility to remove your address from ABBYY mailing list at any time.

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ABBYY® PDF Transformer 3.0 User’s Guide

Appendix

Section Contents

● How to Buy an ABBYY Product

● Supported Formats

● Current Date and Time in Stamps and Bates Stamps

● Glossary

● Keyboard Shortcuts

● Using ABBYY PDF Transformer 3.0 Help

● System Requirements

How to Buy an ABBYY Product

You can buy ABBYY products from our online store or from our partners (see http://www.abbyy.com for the list of ABBYY partners).

For detailed information about ABBYY products, please

● visit our website at http://www.abbyy.com

● contact the ABBYY office nearest to you

● write to us at sales@abbyy.com.

Additional fonts for various languages can be purchased from www.paratype.com/shop/.

About ABBYY

ABBYY is a leading provider of document conversion, data capture and linguistic software. The key areas of ABBYY's research and

development include document recognition technologies and applied linguistics.

ABBYY's recognition technologies and products help people manage the increasing amount of information delivering powerful

instruments which enable them to: unlock information from paper and images, automatically acquire data, and process and store

valuable information. Using recognition and data capture products, people save money and effort typically spent on data entry, and

benefit from the ability to access information in new, more efficient ways. Our linguistic products help break down language barriers,

facilitating easier and clearer communication.

Today, ABBYY is an international company with over 880 employees worldwide (as of January 2009). ABBYY products are being sold

in more than 130 countries around the world through an extensive network of regional and international partners. The overall

number of users of ABBYY products, which range from end user applications for PC and mobile devices to enterprise solutions and

development tools, exceeds 30 million people according to internal research.

ABBYY Products

ABBYY Lingvo

, a multi–lingual dictionary for PC and mobile devices. ABBYY Lingvo is the most widely used software dictionary in

Russia, with an estimated number of users exceeding 5,000,000*. It contains about 7,400,000 entries in 128 dictionaries and provides

translations for words and word combinations from Russian into English, German, French, Italian, Spanish, Chinese, Turkish, Ukrainian,

Latin and back.

ABBYY FineReader

, an intelligent OCR and PDF conversion application designed to meet the needs of professionals who demand the

best in recognition accuracy and format retention. The newest version of ABBYY's award–winning productivity application allows

users to effortlessly turn PDF files, scanned images, and digital photographs into truly editable and searchable formats.

ABBYY FlexiCapture

is a dynamic data capture and document processing solution intended for businesses of any size operating in any

industry. ABBYY FlexiCapture provides a single entry point to automatically convert the incoming flow of diverse forms and

documents (questionnaires, surveys, invoices, contracts, etc.) into usable electronic data for corporate information systems.

ABBYY Recognition Server

, a robust and powerful server–based OCR solution for automating document conversion processes across

corporate departments and enterprises. It is designed for mid– to high–volume OCR processing. ABBYY Recognition Server can be

used as both a turnkey solution and as a part of document capture, document management, and back–end systems.

ABBYY FineReader Engine

Software Development Kits (SDK) allow developers to integrate ABBYY's document recognition, document

conversion, and data capture technologies into their own solutions.

ABBYY Mobile OCR SDK

, an OS–independent, small code size development toolkit specially designed for integrating optical character

recognition (OCR) and business card reading functions into any mobile application and operating system including Windows Mobile,

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ABBYY® PDF Transformer 3.0 User’s Guide

Symbian, and Linux.

For more information about ABBYY products, visit www.abbyy.com.

___________________

* According to internal research.

ABBYY Offices and Technical Support Contacts

North and

Central Americas

Customers from the USA, Canada, Mexico, and Central American countries, please contact:

ABBYY USA

Phone: +1 408 457 9777

Fax: +1 408 457 9778

Address: 880 North McCarthy Boulevard, Suite 220, Milpitas, California 95035, USA

E–mail: sales@abbyyusa.com

Support e–mail: support@abbyyusa.com

Web: http://www.abbyyusa.com

Western Europe

Customers from Austria, Benelux, Denmark, France, Germany, Greece, Italy, Ireland, Norway, Portugal,

Spain, Sweden, Switzerland, the United Kingdom or other Western European countries, please contact:

ABBYY Europe GmbH

Phone: +49 89 511 159 0

Fax: +49 89 511 159 59

Address: Elsenheimerstrasse 49, 80687 Munich, Germany

E–mail: sales_eu@abbyy.com

Support e–mail: support_eu@abbyy.com

Web: http://www.abbyy.com

Central and

Eastern Europe

Customers from Albania, Bosnia and Herzegovina, Bulgaria, Croatia, the Czech Republic, Hungary, Israel,

Macedonia, Moldova, Montenegro, Poland, Romania, Serbia, Slovakia, Turkey or Ukraine, please contact:

ABBYY Ukraine

Phone: +380 44 490 9999

Fax: +380 44 490 9461

Address: P.O. Box 23, 02002 Kiev, Ukraine

E–mail: sales@abbyy.ua

Support phone: +380 44 490 9463

Support e–mail: support@abbyy.ua

Web: http://www.abbyy.ua

Japan

Customers from Japan, please contact:

ABBYY Japan

Phone: +81–42–795–1901

Fax: +81–42–795–1901

Address: 658–1 Tsuruma, Machida–shi, Tokyo 194–8510

E–mail: sales@abbyyusa.com

Support E–mail: support@abbyyusa.com

http://www.abbyy.com

All other regions

Customers from countries not mentioned above, please contact:

ABBYY Russia

Phone: +7 495 783 3700

Fax: +7 495 783 2663

Address: P.O. Box 49, Moscow 129301, Russia, ABBYY LLC

E–mail: sales@abbyy.com

Support e–mail: support@abbyy.ru

Web: http://www.abbyy.ru

http://www.abbyy.com

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ABBYY® PDF Transformer 3.0 User’s Guide

Supported Formats

Converting PDF Documents

ABBYY PDF Transformer 3.0 allows you to convert PDF documents to the following formats:

● Microsoft Word Document (*.DOC)

● Microsoft Office Word 2007 Document (*.DOCX)

● Rich Text Format (*.RTF)

● Plain text (*.TXT)

● Microsoft Excel Worksheet (*.XLS)

● Microsoft Office Excel 2007 Workbook (*.XLSX)

● HyperText Markup Language (*.HTM, *.HTML)

● Searchable PDF Document (*.PDF)

● PDF/A (*.PDF)

Creating PDF Documents

ABBYY PDF Transformer 3.0 allows you to create PDF documents from:

● Microsoft Word Document (*.DOC)

● Microsoft Office Word 2007 Document (*.DOCX)

● Rich Text Format (*.RTF)

● HTML Document (*.HTM, *.HTML)

● Microsoft PowerPoint Presentation (*.PPT)

● Microsoft PowerPoint 2007 Presentation (*.PPTX)

● Plain text (*.TXT)

● Microsoft Excel Worksheet (*.XLS)

● Microsoft Office Excel 2007 Workbook (*.XLSX)

● Microsoft Visio Drawing (*.VSD)

To create PDF documents from files of other formats, use the virtual printer PDF X–Change 4.0 for ABBYY.

You must have the corresponding Microsoft Office application installed on your computer to be able to work with Microsoft

Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Visio files.

Interface Language

The interface language is the language used for the program messages, dialog boxes, names of buttons, and menu items. You can select

the desired interface language when you install ABBYY PDF Transformer 3.0. You can also change the interface language after you

have installed the program.

To change the interface language:

1. Open the Help menu.

2. From the Interface language drop–down list, select the interface language you need.

3. Restart ABBYY PDF Transformer 3.0.

Current Date and Time in Stamps and Bates Stamps

You can add current date and/or time to stamps and Bates stamps. Use the following tags in the text editing/Bates stamping windows.

ABBYY® PDF Transformer 3.0 User’s Guide

Tag

Example

<d/>

Short date format

07.02.2009

<date/>

Long date format

7 February 2009

<t12/>

12–hour clock time 9:22 PM

<t24/>

24–hour clock time 21:22

<time/> Long time format

21:22:51

By default, the date and time are displayed in the format corresponding to the regional settings of your computer. You can change this

format. For example: <d=RUS/>, <date=USA/>, or <time=ENG/>. The results will become immediately visible in the stamp preview

window.

<d=USA/>

2/7/2009

<d=ENG/> 07/02/2009

<d=RUS/> 07.02.2009

<d=DEU/> 07.02.2009

<d=FRA/> 07/02/2009

<d=ITA/> 07/02/2009

<d=ESP/> 07/02/2009

<d=NLD/>

3–2–2009

<d=PO/>

2009–02–07

<d=HUN/> 2009.02.07

<d=CZ/> 7.2.2009

<d=SL/>

7. 2. 2009

Some of the above regions may not be supported by your operating system. However, you can use any other regions supported by

your system.

You can customize the date and time formats

<date=USA %A/>

Friday

<date=DEU %B, %Y/> February, 2009

<time %Hh %Mm/> 09h 22m

To customize date and time, specify the required parameters enclosing them in <date/> and <time/> tags.

<date/>

Example

Years

Year without century digits (01 – 99)

%#y

Year without century digits, no leading zeros (1 – 99)

Year with century digits

2009

ABBYY® PDF Transformer 3.0 User’s Guide

%#Y

Year with century digits, no leading zeros

2009

Months

Short name of month

Feb

Full name of month

February

Month as a number (01 –12)

%#m

Month as a number, no leading zeros (1 –12)

Days of the month

Day of month as a number (01 – 31)

%#d

Day of month as a number, no leading zeros (1 –31)

Days of the week

Short name of day of week

Dull name of day of week

Tuesday

<time/>

Example

Hours

24–hour clock (00 – 23)

%#H

24–hour clock, no leading zeros (0 – 23)

12–hour clock (01 – 12)

%#I

12–hour clock, no leading zeros (1 – 12)

A.M./P.M. indicator for 12–hour clock

Minutes and seconds

Minutes as a number (0 – 59)

%#M

Minutes as a number, no leading zeros (0 – 59)

Seconds as a number (00 – 59)

%#S

Seconds as a number, no leading zeros (0 – 59)

Additional options

Percentage symbol

ABBYY® PDF Transformer 3.0 User’s Guide

Changing the regional settings

1. Select Regional and Language Options in Start>Settings>Control Panel.

2. On the Regional Options tab, select the standard to be used for date and time, or click Customize to create your own format.

In Microsoft Windows Vista, this tab is called Formats.

______________________

Available only for USA, ENG, HUN, and CZ regional settings.

Glossary

ABBYY Screenshot Reader An application to create screenshots and recognize texts in them.

Activation The process of obtaining a special code from ABBYY which allows the user to use his/her copy of the software in full

mode on a given computer.

Activation code A code that is issued by ABBYY to each user of ABBYY PDF Transformer 3.0 during the activation procedure. The

activation code is required to activate ABBYY PDF Transformer on the computer that generated the Product ID.

Active area A selected area on a document that can be deleted, moved or modified. To make an area active, click it. The frame

enclosing an active area is bold and has small squares that can be dragged to change the size of the area.

ADRT® (Adaptive Document Recognition Technology) improves the quality of processing multi–page documents. In particular, the

technology enables the program to correctly detect headers, footers, footnotes, page numbering, and captions.

Area A section on an image enclosed by a frame. Before performing the conversion, ABBYY PDF Transformer detects text, picture, and

table areas in order to determine which sections of the image should be converted and in what order.

Document Open Password A password which prevents users from opening a PDF document unless they type the password the

author specified.

dots per inch (dpi) Standard of measurement for the resolution of images.

Driver A software program that controls a computer peripheral (e.g., a scanner, a monitor, etc).

Font effects The appearance of a font (i.e. bold, italic, underlined, strikethrough, subscript, superscript, small caps).

Keyboard shortcuts A button or a combination of several buttons on a keyboard used to launch a particular command. You can use

keyboard shortcuts to speed up your work.

OCR (Optical Character Recognition) enables computers to "read" text on a scanned page, separating it from illustrations and

formatting elements. Once the text has been read, the program recreates the original document in an editable electronic format.

Page layout The arrangement of text, tables, pictures, paragraphs, and columns on a page, as well as fonts, font sizes, font colors, text

background, and text orientation.

Page layout analysis The process of detecting areas on a page image. Areas can be of three types: text, picture, and table area. Page

layout analysis can be performed automatically when clicking the Convert button, or manually by the user prior to convert.

PDF (Portable Document Format) is a widely used document format. PDF files have the same appearance on any computer, as they

contain detailed information about the document's text and graphics.

PDF security settings Restrictions that can prevent a PDF document from being opened, edited, copied or printed. These settings

include Document Open Passwords, Permissions Passwords, and encryption levels.

Permissions Password A password which prevents other users from printing and editing a PDF document unless they type the

password the author specified. If some security settings are selected for the document, other users will not be able to change these

settings until they type the password the author specified.

Picture area An area that is used for image areas that contain pictures. This type of area may enclose an actual picture or any other

object that should be displayed as a picture (e.g. a section of text).

Product ID The parameter that is automatically generated based on the hardware configuration when activating ABBYY PDF

Transformer on a particular computer.

ABBYY® PDF Transformer 3.0 User’s Guide

Running title The text or image placed at the top or at the bottom of each page which is not part of the body text. Running titles

placed at the top of the page are called headers, and running titles placed at the bottom of the page are called footers.

Serial number is a unique number you get while buying a product. Serial number is necessary to activate a product.

Shortcut menu is a menu which appears when you right–click on an object. For example, you can right click an image area or any

other part of an image to open its shortcut menu.

Table area An area that is used for table image areas or for areas of text that are structured as a table. When the application reads this

type of area, it draws vertical and horizontal separators inside the area to form a table. This area is the rendered as a table in the output

text.

Text area An area that contains text. Note that text areas should only contain single–column text.

Unicode A standard developed by the Unicode Consortium (Unicode, Inc.). The standard is a 16–bit international encoding system for

processing texts written in the main world languages. The standard is easily extended. The Unicode Standard determines the character

encoding, as well as properties and procedures used in processing texts written in a certain language.

Keyboard Shortcuts

● General

● Tools

● Area menu

● Navigation

● Help

General

Press

open a PDF file

CTRL+O

convert or create a PDF document CTRL+S

Tools

Press

detect areas automatically

CTRL+D

delete all areas

CTRL+DEL

select the Move Areas tool

select the "hand" tool for viewing documents Q

select the Text Area tool

select the Picture Area tool

select the Table Area tool

select the Redacted Area tool

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