Electronic Packets Instruction Manual
ONVERT EVERYTHING IN ELECTRONIC FORMAT INTO A
OU CAN ONLY
DO THIS IF YOU HAVE THE FULL
Convert Agendas & Minutes to PDF
Open CDS Meetings to the hearing date in question and/or the electronic packets folder.
Convert all agendas to PDF. (Don’t forget the tentative agenda for next hearing.) Rename
using ddmmyyag.pdf format –i.e. 121102ag.pdf.
To convert CDS documents, click on the “ConvertToPDF” macro on your Menu bar. If
you don’t have this, see the relevant text in the above section on “What do I need to
Save the PDFs into the Electronic Packets folder.
Convert all reports, stips and attachments that are in CDS to PDF format. Save the PDFs into the
Electronic Packets folder. Use the following naming conventions to help the reports and
attachments be grouped by case name and by attachment number.
Start with the PC report and stips in the document window.
To convert non-CDS documents in Office, just click on the conversion button or use
Distiller as described below (See Subsection 2.D).
Save them like casename.pdf. For example: 12up02.pdf or
Please Note: Do not save the report
name with the # sign – when the file is posted
on-line the web server thinks you’re looking for a bookmark within a document and
won’t find your file! (If your case name is 2-UP-2000#2 and you save it that way, the
program will look for a bookmark named “2” in a file named “2-UP-2000”.)
Open the Case Folder and convert the PowerPoint graphics that Josh made (aerials and GP
map). Save as casename_#.pdf.
For example: 12up02_#02A.pdf or 11zn97-2_#12.pdf
Open the Zoning map(s). Since they are already in PDF format, just do a quick Save-As
into the electronic packet folder. Remember to name them as shown in the above
example (Sec. 2.B.i.)
If there are any other attachments in electronic format, such as the Traffic Impact Statement,
or any specially made attachments, convert them to PDFs as well.
For other file types, i.e. non-Microsoft Office files, print using Acrobat Distiller.
**You can also use these settings to convert larger files (Word, PowerPoint, etc) to keep
the size down, as the conversion process below also compresses images, etc.
To use the Acrobat Distiller, Go To “File” and select “Print”
Select Acrobat Distiller as your print output source (instead of a printer)