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of the following student loans: Health Professional Student
Loans (HPSL), Loans for Disadvantaged Student Program;
or have received scholarships from the U.S. Department of
Health and Human Services under the Scholarship for
Individuals with Exceptional Financial Need.
2. Individuals who come from a social, cultural, or
educational environment such as that found in certain rural
or inner-city environments that have demonstrably and
recently directly inhibited the individual from obtaining the
knowledge, skills, and abilities necessary to develop and
participate in a research career.
Recruitment and retention plans related to a disadvantaged
background (C1 and C2) are most applicable to high school
and perhaps undergraduate candidates, but would be more
difficult to justify for individuals beyond that level of
achievement. Under extraordinary circumstances the PHS
may, at its discretion, consider an individual beyond the
undergraduate level to be from a disadvantaged background.
Such decisions will be made on a case-by-case basis, based
on appropriate documentation.
New applications must include a description of plans to enhance
recruitment of a diverse trainee pool and may wish to include data in
support of past accomplishments. Renewal applications must include a
detailed account of experiences in recruiting individuals from
underrepresented groups during the previous funding period. Information
should be included on both successful and unsuccessful recruitment
strategies.
History and Achievements. Describe efforts to recruit trainees from
Diversity groups A, B, and C into the existing training program. For
competing continuation/renewal applications, also describe past efforts to
recruit and retain underrepresented minority students into training grant
funded positions. Refer to the data presented in Table 1 and Table 7A and
Table 7B that provided statistics on applications and admissions of these
groups in comparison to the overall trainee pool.
For Renewal applications, complete Table 10 Admissions and Completion
Records for Underrepresented Minority (URM), Trainees with
Disabilities, and Trainees from Disadvantaged Backgrounds Clearly
Associated with the Training Program. New applicants may provide this
data if they wish; however, it is not required of new applicants.
Use this data to document the success of the program in recruiting and
retaining trainees who are under-represented minorities, provide analysis
of their support, and begin to establish a record of NIH training of other
Diversity Recruitment groups.
Proposed plans. Describe steps to be taken during the proposed award
period regarding the identification, recruitment, and retention of graduate
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students and postdoctorates from underrepresented groups. Consider the
success and/or failures of recruitment strategies used in the past. In
particular, describe the specific efforts to be undertaken by the training
program and how these might relate to the recruitment efforts of the
medical school, graduate school, and/or the university at large. In most
cases, institutional efforts alone will not satisfy the requirement to recruit
individuals from underrepresented groups.
Applications without a description of diversity recruitment efforts will be
considered incomplete and may be delayed in the peer review process.
Save this information in a single file in a location you remember. Click
Add Attachment, browse to where you saved the file, select the file, and
then click Open.
5. Plan for Instruction in
the Responsible Conduct of
Research
This section is limited to 3 pages. Please see NOT-OD-11-039.
A plan for Instruction in the Responsible Conduct of Research (RCR)
is required for all training grant activity codes except T36. Every
trainee must receive instruction in the responsible conduct of research.
See Supplemental Instructions Part III Section 1.16 for information on the
NIH Policy on Training in the Responsible Conduct of Research (RCR).
New applications must include a plan for instruction in the responsible
conduct of research. The plan should address how applicants plan to
incorporate the five instructional sections outlined in the NIH Policy on
Training in the Responsible Conduct of Research: format, subject matter,
faculty participation, duration, and frequency. In addition, the plan must
describe how participation in RCR instruction will be monitored.
In addition, Renewal applications must describe any changes in formal
instruction over the past project period and plans for the future that
address any weaknesses in the current RCR instruction. All training
faculty who served as course directors, speakers, lecturers, and/or
discussion leaders during the past project period must be named in the
application.
Save this information in a single file in a location you remember. Click
Add Attachment, browse to where you saved the file, select the file, and
then click Open.
This is a required attachment unless the FOA specifies otherwise.
6. Progress Report
(Renewal Applications
Only)
State the period covered and briefly describe the accomplishments of the
training program. Describe any specific effects of this training program on
curriculum and/or research directions. Describe how the funds provided
under Training Related Expenses were used to benefit the program. For
each trainee supported during the period covered, indicate their
preceptor/mentor, and briefly summarize the research conducted by the
trainee. For previous trainees appointed to the training grant and
continuing in training, provide a brief statement of their status and
progress toward completion of their training program. Refer to data
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presented in Table 6 Publications of Research Completed by Trainees (or
(or
Potential Trainees) and include in the table publications of trainees
through the time that they complete their training for all trainees currently
or previously supported by the training grant program regardless of
whether support from this training grant is cited in the publication.
Complete Table 11 Appointments to the Training Grant For Each Year of
the Past Award (Renewal Applications Only).
Use this table to document the utilization of awarded training positions. If
any trainee positions were not filled, provide an explanation.
For programs that request only predoctoral trainee support, complete
Table 12A Predoctoral Trainees Supported by this Training Grant
(Renewal Applications Only).
For programs that request only postdoctoral trainee support, complete
Table 12B Postdoctoral Trainees Supported by this Training Grant
(Renewal Applications Only).
Programs requesting support (or reporting on prior support) for both
predoctoral and postdoctoral trainees need to complete both Table 12A
and Table 12B.
Use these tables to document how predoctoral training positions are used
(i.e., distribution by mentor, year in program, years of support per trainee)
and the success of the program in achieving the training objectives of the
prior award period(s) for up to 10 years. Summarize this data in the text.
If any postdoctoral trainee with a health professional degree appointed to
the grant during the most recent award period received less than 2 years of
research training, explain why. Where possible for past trainees, describe
the extent of their current involvement in research, including research
grant support and representative recent publications. Use the progress
report narrative to provide information that is not readily presented in the
required tables.
Renewal applications must include a detailed account of experiences in
recruiting individuals from underrepresented groups during the previous
funding period. Information should be included on both successful and
unsuccessful recruitment strategies.
Renewal applications must describe the type of instructions provided in
the current project period, the degree of student participation, the results
of any assessments, and other relevant information.
Save this information in a single file in a location you remember. Click
Add Attachment, browse to where you saved the file, select the file, and
then click Open.
7. Human Subjects
This section is required for applicants answering "yes" to the question
"Are human subjects involved?" on the R&R Other Project Information
n
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form.
If trainee participation in research involving human subjects is solely as
part of other research projects that have received or will receive IRB
review and approval, and no portion of the Training Grant Award will be
used to support this research; provide a list of previously approved
research projects (grant number, PD/PI, and project title) and their IRB
approval dates or exemption designations. If plans are indefinite provide
an explanation and prior to trainee participation in other research project
grants, provide a list as indicated.
If the training program involves definite plans for the participation of
human subjects as defined in Supplemental Instructions Part III.3, Human
Subjects Research Definitions and Terms, outside of research projects that
have received or will receive IRB review, follow the instructions in Part
II, Supplemental Instructions for Preparing the Protection of Human
Subjects Section of the Research Plan.
The appropriate grants must be identified along with their IRB approval
dates or exemption designation.
Save this information in a single file in a location you remember. Click
Add Attachment, browse to where you saved the file, select the file, and
then click Open.
8. Vertebrate Animals
This section is required for applicants answering "yes" to the question
"Are vertebrate animals involved?" on the R&R Other Project
Information form.
If the training program involves the use of live vertebrate animals solely
as part of other research project grants, and no portion of the Training
Grant Award will be used to support the purchase, use, or husbandry of
live vertebrate animals in this research; provide a list of previously
approved research projects (grant number, PD/PI, and project title) and
IACUC approval dates. If plans are indefinite provide an explanation and
prior to trainee participation in other research project grants, provide a list
as indicated.
If the training program involves definite plans to use live vertebrate
animals outside of research projects that have received or will receive
IACUC approval, follow the instructions in Part I, 5.5, (Research Plan
Form), Item 10. Vertebrate Animals.
The appropriate grants must be identified along with their IACUC
approval dates.
Save this information in a single file in a location you remember. Click
Add Attachment, browse to where you saved the file, select the file, and
then click Open.
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9. Select Agent Research
If participating faculty proposed in the training program are conducting or
plan to conduct research involving select agents in which trainees may
participate, follow the instructions in Section 5.5, (Research Plan Form ),
Item 11. Select Agent Research.
Save this information in a single file in a location you remember. Click
Add Attachment, browse to where you saved the file, select the file, and
then click Open.
10. Multiple PD/PI
Leadership Plan
If you wish to submit a multiple PD/PI application, you must provide a
Leadership Plan. Do not submit a leadership plan if you are not
submitting a Multiple PD/PI application. For applications designating
multiple PD/PIs, all such individuals must be assigned the PD/PI role on
the Senior/Key Profile form, even those at organizations other than the
applicant organization. Refer to the instructions in Section 5.5 (Research
Plan Form), Item 12. Multiple PD/PI Leadership Plan. However, the
emphasis in a training grant multiple PD leadership plan should be on
how it will benefit the program and the trainees. A single Contact PD
must be designated for the purpose of communicating with the NIH,
although other individuals may contact the NIH on behalf of the Contact
PD when necessary. Because training programs are intended to be
coherent, NIH will not allocate the budget or training positions between
multiple PDs. A single award will be made. Multiple PD plans should
include reasonable numbers of PDs and each should be included for a
specific purpose. Multiple-PD applications should not include all mentors
of the training grant as PDs, except in unusual cases.
For background information on the Multi-PD/PI initiative, see:
http://grants.nih.gov/grants/multi_pi/index.htm.
Save this information in a single file in a location you remember. Click
Add Attachment, browse to where you saved the file, select the file, and
then click Open.
11. Consortium and
Contractual Arrangements
Describe any programmatic, fiscal, or administrative arrangements
between the applicant organization and other participating organizations.
See Section 5.5, Item 13, Consortium/Contractual Arrangements for
additional guidance.
Save this information in a single file in a location you remember. Click
Add Attachment, browse to where you saved the file, select the file, and
then click Open.
12. Participating Faculty
Biosketches
Faculty Biosketches for participating faculty should follow the Additional
NIH and other PHS Agencies Instructions for a Biographical Sketch,
except that a personal statement is not required for participating
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faculty. These should be attached as a single document to avoid having to
to
upload large numbers of separate documents. However, the Biosketches
of the Program Director and other Senior/key Personnel should also be
entered as described under SF424 (R&R) Section 4.5 Senior/Key Person
Profile (Expanded) Form.
Save this information in a single file in a location you remember. Click
Add Attachment, browse to where you saved the file, select the file, and
then click Open.
13. Data Tables
Instructions for Data Tables 1-12 mentioned above are located on the
OER Web site at the following URL
http://grants.nih.gov/grants/funding/424/index.htm#datatables. These
instructions include an Introduction to the Data Tables that provides
instructions applicable to all tables, specific instructions for each table,
and Sample Data Tables. The Sample Data Tables illustrate the kind of
data to include in each table for Kirschstein-NRSA training grant
applications. Be sure to choose the Instruction and Blank Data Table set
that corresponds to the type of application you are submitting, e.g., New,
Renewal, or Revision Application, and the kind of training to be provided,
e.g., predoctoral only, postdoctoral only, or pre and postdoctoral mixed.
Modification of these instructions for use in non-Kirschstein-NRSA
training grant applications will be included in relevant FOAs.
Save this information in a single file in a location you remember. Start
each numbered table on a new page. Bookmark the first page of each
table by its table number (Table 1, Table 2, etc.) before you upload
the file. Click Add Attachment, browse to where you saved the file,
select the file, and then click Open.
14. Letters of Support
Attach appropriate letters here from all individuals confirming their roles
in the project. Letters documenting any agreements between the Program
Director(s) and senior administration officials or other institutional
officials are not required but may be included. For consultants, letters
should include rate/charge for consulting services.
The Program Director should check the FOA (particularly for non-NRSA
programs) to determine if any program-specific letters of support are
required.
Save this information in a single file in a location you remember. Click
Add Attachment, browse to where you saved the file, select the file, and
then click Open.
15. Appendix
Do not use the appendix to circumvent the page limitations of the
Training Plan. All appendix material must be submitted as PDF
attachments. A summary listing all of the items included in the appendix
is required, and should be the first PDF file of the Appendix. Applications
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that do not follow the appendix requirements may be delayed in the
review process.
Research publications of trainees and mentors are not normally included
as part of the Training Grant applications, but are allowed. Other types of
publications reflecting on the activities of the program as a whole may
also be included. When publications are allowed, appendix materials
should be limited to those which are not publicly available, such as:
•
Manuscripts and/or abstracts accepted for publication but not yet
published.
•
Published manuscripts and/or abstracts where a free, online,
publicly available journal link is not available.
•
Patents directly relevant to the project.
Publications that are publicly accessible must not be included in the
appendix. For such publications, the URL or PMC submission
identification numbers along with the full reference should be included as
appropriate in the Progress Report section of the Research Training
Program Plan, and/or in the Biographical Sketch.
Do not include unpublished theses or abstracts/manuscripts submitted but
not yet accepted for publication.
Some materials other than publications that are unique to training grant
applications (but not typically included in research grant applications)
may be included as appendices. In general, the appendix may be used to
provide samples of materials that are referred to in the body of the
application, but are too cumbersome to include in the Research Training
Program Plan without disrupting the narrative flow. Examples include:
i. Syllabi for key courses, core courses and electives, including courses
in Responsible Conduct of Research, Survival Skills for Research,
etc.;
ii. Retreat, seminar series, and other program activity agendas, rosters,
and schedules;
iii. Examples of forms used to document trainee progress and monitoring
by the program;
iv. Examples of materials used in recruitment and particularly
recruitment and retention to enhance diversity of the student pool;
v. Lists of meetings attended by students and their presentations; and
vi. Student biosketches.
As a reminder, tables other than the required Data Tables 1-12, must be
incorporated into the 25 page limit of the Research Training Program Plan
(items 2-4). These additional tables must not be included in the appendix
materials.
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Once all data have been entered use the scroll bar to scroll up. You will be returned to the Grant
Application Package screen. From this main screen, click on the form/document that you have just
completed, and then click the => button. This will move the form/document to the Completed Documents
box. To remove a form/document from the Completed Documents box, click the form/document name to
select it, and then click the <= button. This will return the form/document to the Mandatory Documents or
Optional Documents box.
8.8 Training Grant Peer Review Process
The goals of NIH-supported research training are to help ensure that a diverse pool of highly trained
scientists is available in adequate numbers and in appropriate research areas to address the Nation’s
biomedical, behavioral, and clinical research needs. The scientific review group will address and consider
each of criteria below in assigning the application’s overall score, weighting them as appropriate for each
application. Reviewers will first determine the quality of the proposed research training program,
including information presented in the data tables and appendix, and then consider whether the requested
number of trainee positions is appropriate for the program.
The general process information (Overview, Streamlining, and Dual-Level Peer Review) found in Part I.6
applies to training grant applications as well. However, the actual review criteria and other review
considerations are different.
Review Criteria:
•
Training Program and Environment
•
Training Program Director/Principal Investigator (PD/PI)
•
Preceptors/Mentors
•
Trainees
•
Training Record
Additional Review Criteria:
•
Protection of Human Subjects from Research Risk
•
Inclusion of Women, Minorities and Children in Research
•
Care and Use of Vertebrate Animals in Research
•
Biohazards
•
Resubmission Applications
•
Renewal Applications
Additional Review Considerations:
•
Training in the Responsible Conduct of Research
•
Recruitment and Retention Plan to Enhance Diversity
•
Budget and Period of Support
Applicants should carefully review the applicable FOA for complete information associated with the peer
review process. The FOA will describe essential information to be submitted for each of the above
elements.
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