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The Sharpdesk Menu
The Sharpdesk menu provides you with the following options:
FILE MENU
DESCRIPTION
New Folder
Create a new folder at the current location.
Open
Open the currently selected file or folder. If a readable image is selected, it opens
in Imaging.
Rename
Lets you rename a selected file or folder.
Delete
Delete the currently selected file or folder into the Windows recycle bin.
Print
Print a selected file by opening its native application and causing it to print to the
current system default printer.
Acquire Image
Displays the User Interface from the TWAIN driver (which will be different for
each scanner) that lets you set various options and then scan an image into
Sharpdesk. For more information, refer to “Chapter 5, Scanning with
Sharpdesk.”
Select Scanner
Select a TWAIN scanning driver for use in scanning images and documents.
From Scanner or Camera...
(for Windows XP systems
ONLY)
Displays the Select Device dialog box to let you pick a scanner or camera. Then
it displays the Scanning dialog box for the selected Device. From there, you can
choose the scanning options for the WIA device and finally scan the image into
Sharpdesk. (If only one WIA device is installed, the Select Device dialog will be
skipped, placing you directly in the Scanning dialog box for the WIA device.)
For more information, please refer to "Chapter 5, Scanning with Sharpdesk."
Send As
Attach the selected file to a mail message using the default email client on your
PC. If the selected file is an .SDF file, and the PDF format is selected, the file is
first converted to PDF format before starting the email client. Only .SDF files
may be converted to PDF format before they are sent.
Properties
Display property information for the selected file.
Exit
Exit and close Sharpdesk.
EDIT MENU
DESCRIPTION
Copy
Copy the currently selected file or folder to the clipboard.
Paste
Paste the contents of the clipboard at the current location.
Select All
Select all documents in the current folder.
VIEW MENU
DESCRIPTION
Folders
Toggle the default folder view on and off.
Toolbars
Toggles the Toolbar, Text Labels, and Large Buttons on and off.
Status Bar
Toggle the status bar on and off.
Output Zone
Toggle the display of the Output Zone on and off.
Refresh
Refresh the thumbnails in the work area.
Arrange
Arrange thumbnails by Name, Date, Type, or Size.
Next Page
If the thumbnail has more than one page, view the next one
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Previous Page
If the thumbnail has more than one page, view the previous one
Launch Explorer
Launch Windows Explorer.
TOOLS MENU
DESCRIPTION
Product Configuration
Configure your Sharp-connected devices.
Preferences…
Set preferences for displaying thumbnails, names for new scanned files, text
conversion and image export resolution options.
Composer
Launch Composer component of Sharpdesk.
Imaging
Launch Imaging component of Sharpdesk.
INTERNET
DESCRIPTION
Sharp Product Information Display the Internet page connected to Sharp Product Information.
HELP
DESCRIPTION
Contents and Index
Display the Sharpdesk online help.
About Sharpdesk
Display Sharpdesk product version and copyright information.
The Sharpdesk Toolbar
The Sharpdesk toolbar allows you quick access to key commands and additional Sharpdesk
applications such as Composer and Imaging.
To display a popup tip for a command, move the mouse slowly over its icon.
Sharpdesk Toolbar
The toolbar lets you perform the following functions:
FILE MENU
DESCRIPTION
Open
Open the currently selected file or folder. If a readable image is selected, it opens in
Imaging.
Acquire
Displays the User Interface from the TWAIN driver (which will be different for each
scanner) that lets you set various options and then scan an image into Sharpdesk. For
more information, refer to “Chapter 5, Scanning with Sharpdesk.”
Copy
Copy the currently selected file or folder to the clipboard.
Paste
Paste the contents of the clipboard at the current location.
Composer
Launches Composer, letting you combine pages from multiple documents into a new
Sharpdesk document. For more information, refer to “Chapter 7, Sharpdesk Composer.”
Imaging
Launches Imaging, allowing you to view documents and images. For more information,
refer to “Chapter 8, Sharpdesk Imaging.”
Arrange
Arrange a selected folder display in the work area by Name, Size, Type, or Date. The
current selection will be used to sort the thumbnails of every folder selected.
Explorer
Start Windows Explorer.
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Sharpdesk User’s Guide
The Sharpdesk Output Zone
The Sharpdesk Output Zone lets you perform functions by simply dragging and dropping a
selected file to the appropriate Output Zone button. You can also highlight a file and click the
desired Output Zone button. To change the destination of an Output Zone button, click the “down
arrow” to its right and select another choice from the drop-down menu that appears.
Output Zone
The Output Zone, when enabled, appears at the right of the Sharpdesk Work Area. The Print, Fax,
and eMail buttons appear if your computer has the supporting software installed. For instance, if
you do not have a Fax driver (‘fax’ somewhere in its name) installed the Fax button will not
appear. The same is true for the eMail button if your computer does not have a MAPI-compliant
email client installed:
LABEL
DESCRIPTION
Print
Prints a single copy of the image to your default printer. To print to
another printer, click on the Down Arrow and select the desired printer.
Fax
Sends the image/document to the host-resident fax utility allowing it to be
transmitted over a telephone line.
E-mail
Launches your e-mail application inserting the selected image/document
as an attachment.
Convert by OCR
Sends the image/document though the OCR (Optical Character
Recognition) engine displaying it in the selected editor (see the next
section for more information).
Composer
Prints the document using the Sharpdesk Composer print driver and
opens Composer.
Application
Allows you to access other applications from the Output Zone. In the
example above, Microsoft Paint has been added to the Output Zone. To
add an application to the Application button, use the Tools/Preferences
menu item described later.
Exiting Sharpdesk
To exit and close Sharpdesk, choose the Exit command from the File menu.
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4.
Chapter 4
Working with Sharpdesk
Introduction
Sharpdesk makes it easy to identify, locate, and organize your files. This chapter reviews how to
work with each of the options Sharpdesk provides.
Viewing Images and Documents
When you open a folder in Sharpdesk, you view the documents contained in the folder as a
thumbnail of the document. If the number of documents within a folder exceeds the available
work area, horizontal and/or vertical scroll bars appear. You can use them to scroll through the
work area to view all the documents.
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Sharpdesk User’s Guide
Working within a Folder
On the Folder Window, click on the desired folder. The documents contained in the folder are
displayed in the work area. Each of your documents appears as a thumbnail image, showing the
file’s name and type. Note that it takes longer to generate thumbnails the first time a folder is
selected. If you click a thumbnail while this process is happening, the generation process stops and
you can start using a file. However, the remaining thumbnails are left gray.
Viewing Files as Thumbnails
To page through a multi-page document, click on the document to select it, and then click on the
arrows on either side of the thumbnail. Or, use the Next Page or Previous Page options in the View
menu. You can see up to the first 20 pages of the document as thumbnails. When you move to the
second page of a multi-page document, Sharpdesk will “look ahead” up to 20 pages to be ready for
the next page request. The caption of the thumbnail contains the current page number and the
total page count of the document (up to 20 pages. If there are more than 20 pages, the total page
count will be represented as “20+”.) When you get to the 20
th
page of a multi-page document,
further clicks to the next page will be ignored. You can page back to the front of the document
using the left arrow or the Previous Page option on the View menu.
The work area is automatically arranged according to the selected option from the Arrange toolbar
button. You can arrange thumbnails by Name, Date, Size (of the image file), or Type. Whenever
new documents are added to the work area, the thumbnails will be rearranged according to the
current setting of the Arrange option, with the new document occupying the appropriate place.
If the document cannot be rendered as a thumbnail, it will be shown in the work area in the
following manner:
The Thumbnails view
shows each file as a
thumbnail of the
actual file.
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If the thumbnails do not appear as expected, select the Refresh command from the View to correct
the problem.
Controlling the Desktop Display
Sharpdesk lets you customize the Desktop according to your preferences:
Choose the Preferences command from the Tools menu and click on the Desktop tab.
Desktop Display Options
Changing the Thumbnail Size
To change the thumbnail size, click on your preference: Small, Medium, or Large. Then click OK.
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Adding/Removing an Application on the Output Zone
The current applications available on the Output Zone are listed in the box. To add an application
to the Output Zone, click the Add button and enter the path to the program you want placed on the
Output Zone. Or use the Browse button to locate and select the program. Then click OK.
To remove an application from the Output Zone, select its name from the box and click on the
Remove button. Then click OK.
Set up Sharpdesk Entry Folder
If you always want to enter Sharpdesk with the Sharpdesk Desktop folder displayed, uncheck the
‘Remember last folder…’ box. If you want to enter Sharpdesk with the last folder you were in
displayed, check the ‘Remember last folder…’ box. Then click OK.
Setting Export Options
Both Sharpdesk and Sharpdesk Composer permit attaching and sending files via email. In
addition, Sharpdesk Composer allows you to export Composer files as Adobe Acrobat (.PDF)
format files. (See “Menu Options” and “Attaching a Document to Email” in the “Working With
Composer” section in “Chapter 7: Sharpdesk Composer” for more details.) If your workstation
has a limited amount of memory, converting a large image to a 300 dpi PDF file can take
considerable amount of time. Or if you wish to send a large file via email, converting that file to a
300 dpi PDF file and sending it may strain the resources of either your or the recipient’s email
application or may exceed size restrictions placed on email attachments by some Internet Service
Providers. In such cases, it may be helpful to modify the default image Export resolution settings.
To do so, select Preferences from the Sharpdesk Tools menu and click on the Export tab.
Export Resolution Settings
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Sharpdesk User’s Guide
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Changing the Default Export Resolution
To change the default Export resolution, press and hold the left mouse button on the slider bar in
the Quality Settings frame and drag it until the slider bar indicates that the desired image
conversion resolution has been selected. Dragging the slider to the left will result in shorter
conversion times and smaller file sizes after conversion. Dragging the slider to the right will result
in higher quality images. When finished, click OK to save your selection.
Changing Color Settings
If obtaining a small file size is more desirable than color reproduction for your exported files,
selecting the “Black and White” setting will create the smallest possible file during the export
process. Selecting the “Color” setting generates more accurate color reproduction of exported
documents. When finished, click OK to save your selection.
Viewing a Document’s Property Details
The Properties dialog box displays detailed information about a document. To display
properties information:
1. Click the mouse on the document for which you want to view details in the work area, and
choose Properties from the File menu.
2. To close the Properties dialog box, click OK.
Properties Dialog Box
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Organizing Files
With Sharpdesk, organizing your files could not be easier. This section reviews the overall
procedures for such tasks as selecting files, opening them, moving them, and deleting them. Note
that while Sharpdesk can page through a file’s pages in thumbnails, it is not possible to isolate a
single page within a file. All operations, including cut, copy, and paste, apply to the entire file.
Selecting Files
To work with a file, you must first select it in the Sharpdesk work area. To select a file:
•
With the file displayed in the work area, click on it.
•
To select multiple files, hold down the Ctrl key and click on the files you want to select, or
hold down the Shift key to select a continuous range of files.
Once selected, you can then choose the command for the task you wish to do such as open the
document, convert it to text by OCR, or print it.
Opening Files
You can open a document in its parent application (the application used to originally create the
document) or, if it is an image document, in the Sharpdesk Imaging.
To open a file using its parent application:
• Right-click on the document and choose Open, or,
• Choose the Open command from the File menu, or,
• Double-click the image/document in the work area.
Deleting Files
To delete a file, right-click on it in the work area and choose the Delete command. Or press the
Delete key on your keyboard (you can also select this command from the File menu). The file is
removed from Sharpdesk into the Windows Recycle Bin.
Restoring a File
To restore a deleted file, click the Windows Recycle Bin folder, then right-click on the file and
select the Restore option. For more information on restoring files from the Windows Recycle Bin,
refer to your Windows online help.
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