Prepared by the SSA Section 508 Accessibility Resource Center
Version 1.0 (last updated 06/14/06)
Page 18 of 26
Create Navigational Aids (critical)
Why It's Important
Navigational aids, such as indexes, links, and tables of contents help
assistive technology users to more easily navigate to specific areas
within a document without having to listen to it in its entirety.
Since assistive technology has the ability to skip through a document by
links, without reading the surrounding content (i.e., out of context), the
text of the link should tell the user about what they are going to find if
they click the link.
Include accurate and effective navigational features, such as hyperlinks,
tables of contents, and indexes, as appropriate, using Microsoft Word's
Ensure that all hyperlinks are descriptive of their destination: Do not use
"Click here" or just the URL to describe a hyperlink. Use descriptive text
as the link, such as:
Visit the online Usability Center on the SSA intranet
Ensure all navigational aids, such as links, are active and accurate.
How to create a Table of Contents
Table of Contents presents quick and effective technique to examine
content of Word Document. Headings play important role in creating
table of contents in Word Documents. Below is the step by step tutorial
to creating Table of Contents using headings.
Step 1: Create headings in Word Document.
For each heading - Drag the Mouse to select the text, and change it to
"Heading 1" using the CTRL-Alt-X shortcut. (“Heading 1” can be
modified to your specific needs by editing Format/Styles in formatting
menu) You can also create two types of sub-headings, which will be
included in the TOC and will be indented. Heading 2 will be indented
one tab over and Heading 3 will be indented two tabs over. As you
type, select each sub-heading and assign the styles "Heading 2" and
"Heading 3" to them.
Step 2: Create the Table of Contents
Click where you want to insert the table of contents.
On the Insert menu, point to Reference, and click Index and
Click the Table of Contents tab (see Figure 1 below).