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RefWorks Basics - Using Write-N-Cite v.2 for 
Windows and Mac 
Page 1 of 12 
©2008 RefWorks 
Write-N-Cite allows you to write your paper in Microsoft Word and insert 
temporary citation placeholders directly from RefWorks with the click of 
a button. Then, Write-N-Cite will create your in-text citations and your 
bibliography (based on your citation placeholders) and add it to your 
paper! There are three versions of Write-N-Cite available: - a version 
2.5 used on the Mac, - version 2 for Windows  
(both covered in this module of the tutorial), - version III for Windows 
uses a single document and allows for working offline (see the tutorial 
module called Using Write-N-Cite III  for details on how to use this 
version). Write-N-Cite requires you to download a small (free) program 
that provides access to an abbreviated version of your RefWorks 
account while you are working in MS Word.  You won't be able to add, 
edit or delete references, but you will be able to search, view and cite 
them. 
Slide 2 
Text Captions: Select Tools, then Write-N-Cite to download the Write-
N-Cite plug-in. 
Slide 3 
Slide 4 
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RefWorks Basics - Using Write-N-Cite v.2 for 
Windows and Mac 
Page 2 of 12 
©2008 RefWorks 
Slide 5 
Text Captions: After you download the software, all you need to do is 
open Microsoft Word and you can open Write-N-Cite from there 
(Windows users only) or launch Write-N-Cite from your desktop... 
Slide 6 
Text Captions: Write-N-Cite for Windows  installs a button within your 
Microsoft Word.  Click on it to start Write-N-Cite. 
You can also start Write-N-Cite from your desktop or programs menu. 
Slide 7 
Slide 8 
Text Captions: You can select Always on Top if you want Write-N-Cite 
to always display over Microsoft Word. 
Log in to Write-N-Cite with your RefWorks login name and password. 
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RefWorks Basics - Using Write-N-Cite v.2 for 
Windows and Mac 
Page 3 of 12 
©2008 RefWorks 
Slide 9 
Slide 10 
Slide 11 
Slide 12 
Text Captions: Write-N-Cite opens and displays all your references.  If 
you want to use just the references from a specific folder, select it from 
the View, Folder drop-down. 
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RefWorks Basics - Using Write-N-Cite v.2 for 
Windows and Mac 
Page 4 of 12 
©2008 RefWorks 
Slide 13 
Slide 14 
Text Captions: You can also conduct a search to locate the references 
you want to use. 
Slide 15 
Text Captions: The folder name will appear here.  For this example, we 
will use All References. 
Let's begin writing our paper.  We will drag Write-N-Cite out of the way. 
Slide 16 
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RefWorks Basics - Using Write-N-Cite v.2 for 
Windows and Mac 
Page 5 of 12 
©2008 RefWorks 
Slide 17 
Text Captions: We are now ready to insert our first temporary citation 
placeholder... 
When you're ready to insert a citation, simply click on the Cite link next 
to the reference you want to use. 
Remember -- we're just inserting temporary citations now -- they will be 
formatted properly when you have completed your paper and selected 
the output style for your bibliography. 
Slide 18 
Slide 19 
Text Captions: Write-N-Cite has inserted your temporary citation into 
your paper.   
You can preview how your formatted citation will appear, as well as 
make modifications using the Citation Editor. 
Slide 20 
Text Captions: Select a target output style to preview your citation... 
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RefWorks Basics - Using Write-N-Cite v.2 for 
Windows and Mac 
Page 6 of 12 
©2008 RefWorks 
Slide 21 
Slide 22 
Slide 23 
Slide 24 
RefWorks Basics - Using Write-N-Cite v.2 for 
Windows and Mac 
Page 7 of 12 
©2008 RefWorks 
Slide 25 
Slide 26 
Text Captions: Here's how our in-text citation will look when formatted... 
Slide 27 
Text Captions: Besides previewing the citation, we can modify it (or 
even hide it completely). 
Let's add the word "in" before the author's name... 
Slide 28 
Text Captions: Notice the preview is now updated with your change. 
Make sure you add any spacing and punctuation... 
This particular style includes page numbers.  We can modify those as 
well.  (Note:  If your output style does not include page numbers in the 
in-text citation, you cannot add them here, use the text after option). 
RefWorks Basics - Using Write-N-Cite v.2 for 
Windows and Mac 
Page 8 of 12 
©2008 RefWorks 
Slide 29 
Text Captions: Click on Save to Word to keep your citation changes. 
Slide 30 
Text Captions: You can see that your citation placeholder has been 
updated with some code (called switches) to include the modifications 
made in the Citation Editor.  
When you're ready for the next citation, follow the same steps as 
before. 
Hint:  You can add (and edit) multiple citation placeholders at the same 
time...just click on the cite links for all that you want to cite together.   
RefWorks Basics - Using Write-N-Cite v.2 for 
Windows and Mac 
Page 9 of 12 
©2008 RefWorks 
RefWorks Basics - Using Write-N-Cite v.2 for 
Windows and Mac 
Page 10 of 12 
©2008 RefWorks 
Slide 37 
Slide 38 
Slide 39 
Slide 40 
Text Captions: After you've named and saved your file, drag Write-N-
Cite back up. 
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