48 RFFlow User's Guide
Page Boundaries and Number of Pages
To show the page boundaries, check the box near the words Show page boundaries in
the Page Setup dialog box. Displaying the page boundaries lets you see whether your
chart will fit on one page or not. If you are trying to fit a chart on one page, and the
chart is too large, click Tools, Size, Size Entire Chart, and Fit Chart to Page. For a
large chart that is on several pages, displaying page boundaries will tell you where the
breaks between pages occur so you can avoid placing an object in a margin. You
should not place shapes or text in the margins. It is OK to draw lines that cross a
margin and go from one page to the next. When you display page boundaries, only
objects inside the pages are printed.
Choose the number of pages in the horizontal direction and the number of pages in the
vertical direction. The pages are printed from the top left page going down in
columns. After the left-most column is printed the next column to the right is printed.
To use the No Page Break feature of some printers in portrait orientation, you would
want one page horizontally and multiple pages vertically. In landscape orientation, you
would set up one page vertically and multiple pages horizontally. The total number of
pages that will be displayed is shown at the bottom of the dialog box.
To choose the page orientation, click the Orientation tab in the Page Setup dialog box
and click either the Portrait or Landscape buttons.
The Margins tab in the Page Setup dialog box lets you show or hide the page and
margin rectangles by checking or unchecking Show Margins. These rectangles are
If Show page boundaries is checked and after clicking OK, rectangles will be shown
on the screen. You may have to zoom out to see them. If you are showing margins,
then the outer rectangle defines the edges of the paper and the inner rectangle defines
the margin. If you are not showing margins, then the rectangle you see for each page
defines the maximum printable area of the page.
You can specify the size of the margins in the Margins tab of the Page Setup dialog
box. For example, to draw a chart that is 4 inches wide by 6 inches high on 8.5 by 11
inch paper, set the left and right margins to 2.25 inches and set the top and bottom
margins to 2.5 inches. For the maximum drawing space, margins would be set to 0.
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Chapter 6. Viewing Your Chart 49
However, since most printers can't print near the edge of the paper, there will still be a
small margin around your paper.
To display a ruler on the screen, click View in the main menu and Ruler in the drop-
down menu. The Set Up a Ruler dialog box will appear. Click the check box near the
words Show the Ruler. You can choose units of millimeters, centimeters, inches, or
grid units and you can choose the spacing between numbers. The Reference group
box refers to whether the ruler starts counting at the center of the drawing area or at
the top left corner of each page. Once the ruler has been set up, it can be enabled or
disabled by clicking the Ruler button
in the toolbar.
To enable, disable, or customize the toolbars, click View in the main menu of RFFlow
and Toolbars. The Toolbars dialog box will be displayed. This dialog box can also be
displayed by right-clicking on a toolbar. For information on how this dialog box is
used, click the Help button inside the dialog box.
Show Path and Filename in the Title
RFFlow shows the name of the file you are working on at the top of the RFFlow
window. For example, if you were working on the file chart1.flo, RFFlow would
Chart1.flo – RFFlow
If you click View and Show Path and Filename in the Title, then RFFlow would
C:\My Flowcharts\Chart1.flo - RFFlow
If the Full Screen item in the View menu is checked, the toolbars, prompt line, and
stencils are hidden. This allows you to view more of the drawing area. Press the
Escape key on your keyboard to return to the normal screen. You can also activate
Full Screen by clicking the Full Screen button
or toggling the F9 key on the
keyboard. The F10 key shows or hides only the stencils.
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Editing Your Chart
To move, duplicate, edit, or delete a group of objects all at the same time, you first
select them. You do not need to select single objects to edit them.
There are two ways to select a group of objects:
• Click down on an empty part of the drawing area with the left mouse button and
drag the mouse diagonally, drawing a selection rectangle around the objects.
• Or, hold down the SHIFT key or the CTRL key while left-clicking on objects.
If you have several objects selected and want to remove the selection from one of them,
hold down the SHIFT or CTRL key and left-click on the object.
You can combine the two methods. First draw a selection rectangle around some
shapes. Then use SHIFT + left-click to add or remove shapes. You can also press
SHIFT or CTRL while drawing the selection rectangle and add to the selection.
To select all the shapes in your chart, click Edit, Select All. To unselect all the
shapes, left-click on an empty part of the drawing or click the Unselect All button
You can also modify a selection to remove lines, curves, etc., by right-clicking on a
selected object and clicking Modify Selection.
Once you have selected some objects, you can move them as a group by dragging any
one of the selected objects. Right-click on any one of the selected objects to change the
properties of all of them at once.
Chapter 7. Editing Your Chart 51
To move one object, simply drag it to a new location. If you want to move several
objects at once, first select them. Then drag any of the selected objects to a new
location and all of them will move. If the object has handles, click down in the center
of the object (not near the handles) when moving it.
If you want to move objects and keep them connected, the Keep Connected button
must be depressed before doing the move. The lines connecting objects will
stretch or shrink like rubber bands. You can move either shapes or lines.
For example, in Figure 7-1 we moved rectangle A with the Keep Connected button
enabled. When we moved rectangle A to the right, the lines connected to it stretched.
Figure 7-1. Rectangle A was moved to the right with Keep Connected on.
You can also select a group of objects and move the entire group with Keep
Connected active. In this case the selected objects move together and any lines
connecting the group will stretch.
A common use for the Keep Connected feature is to squeeze a chart together so it takes
up less space.
To make a copy of one object, right-click on it, and click Duplicate in the pop-up
menu. If you want to copy several objects at once, select them, right-click on any of
the selected objects, and click Duplicate in the pop-up menu. You can also duplicate
52 RFFlow User's Guide
objects by selecting them and clicking the Duplicate button
. The copies
made are positioned down and to the right of the original object. Yet another way to
duplicate an object is to hold the CTRL key down while dragging the object.
The Duplicate command is used to copy objects inside your chart. To copy objects to
the Windows Clipboard and paste them into other applications, select the objects and
click the Copy button
or click Edit and Copy. You could use Edit and Copy for
copying objects inside RFFlow, but it involves more steps than using Duplicate.
To delete one object, right-click on it, and click Delete in the pop-up menu. If you
want to delete several objects at once, select them, right-click on any of the selected
objects, and click Delete in the pop-up menu. You can also delete objects by selecting
them and clicking the Delete button
or pressing the DELETE key on the
Zooming In and Out
To zoom in, click the Zoom In button
, press CTRL + Q on the keyboard,
or move the cursor to an empty part of the screen and hold the right mouse button
down while clicking the left mouse button. To zoom out, click the Zoom Out button
, press CTRL + D on the keyboard, or move the cursor to an empty part of
the screen and hold the left mouse button down while clicking the right mouse button.
There is a zoom box
in the top toolbar that allows you to zoom to any
percent by typing in a number and then pressing ENTER. You can also zoom so the
entire chart fits on the screen, or zoom so the page you are viewing fits on the screen.
Chapter 7. Editing Your Chart 53
Scrolling the Screen
There are five ways to scroll the screen: using the right mouse button, using the scroll
bars, using the arrow keys on the keyboard, auto-scrolling, and using a Microsoft
Intellimouse. Three of the methods are described below.
Scrolling with the Right Mouse Button
To scroll with the right mouse button, you position the cursor anywhere on the chart,
press the right mouse button and hold it down. The cursor changes to four arrows.
Move the cursor to a new position and then release the right mouse button. The chart
is redrawn when you release the right mouse button and it has moved the same distance
and direction that you moved the cursor. It is as if you are grabbing the paper and
moving it in the direction you move the cursor. Using the right mouse button is an
easy method of scrolling. With the right mouse button you can move the chart
diagonally in one motion.
Certain operations, like moving objects, will automatically scroll the screen when you
drag an object and hold it near the inside edge of the RFFlow window. This allows
you to continue moving the object without having to scroll. This feature is normally
turned on and is enabled or disabled by clicking View, Scroll Bars, and Enable Auto
Scrolling at Edge of Window. You can see where this auto scrolling region is by
clicking View, Scroll Bars, and Show the Auto Scrolling Region.
Scrolling with the Microsoft Intellimouse
If you have a Microsoft Intellimouse, the roller will scroll vertically and CTRL + the
roller will scroll horizontally.
Centering the Chart
The fastest way to center your chart is to click the Center button
. If you
are working on a one-page chart, the chart will be centered on that page. If you are
working on a multi-page chart, you will be prompted to draw a selection rectangle
around the shapes you want centered and then you need to click the Center button
again. The center of the selected shapes determines what page the selection will be
54 RFFlow User's Guide
To center everything in your drawing with respect to the center of the drawing area,
click Tools in the main menu, Center, and Center Chart on Drawing Area. The
drawing area is an area of about 10 feet by 10 feet and a small black cross denotes the
center. This command ignores pages and centers everything in the drawing area.
Find the Chart and Center it on the Screen
If you scroll away from your chart and cannot find it, click Tools, Center, and Find
the Chart. This does not move the chart on the paper. It simply does an automatic
scroll so your chart appears on the screen again.
The Undo and Redo Commands
The Undo command gives you the ability to reverse the last five changes you made to
your chart. Click Edit and Undo, or click the Undo button
in the toolbar. The
Redo command restores the changes. Click Edit and Redo, or click the Redo button
Find and Replace
RFFlow will search for a word or phrase and show you each place it is used in your
chart. You can also have the program find each occurrence of some word or phrase
and then replace it with something else. RFFlow will only match phrases that are on
To find a word or phrase, click Edit in the main menu of RFFlow and Find, or click
button. To find and replace a word or phrase, click Edit and Replace,
or click the Find
button. There are several ways to repeat the last search. If a
dialog box is displayed, click the Find Next button. Otherwise, click F3, or click the
Repeat the last find
button. For more information, click the Help button in the
Find or Replace dialog boxes.
To check the spelling of words in your entire chart, click Tools in the main menu of
RFFlow and Spelling, or click the Spelling button
. The Check Spelling dialog
box appears if a word requiring your attention is detected. Click the Help button in the
Check Spelling dialog box for information on how to use this dialog box.
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