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II(A).  Sending – Basic Rules –
Related Rules 
(c’t’d)
Rule 5.1 may require the 
implementation of a firm-wide 
application to scrub certain outgoing 
e-mail to remove metadata.  
"[L]awyers must either acquire 
sufficient understanding of the 
software that they use or ensure that 
their office employs safeguards to 
minimize the risk of inadvertent 
disclosures."  D.C. Bar Opinion 341 
(Sept. 2007) (emphasis added)
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II(A).  Sending –
Bottom Line
Same basic rules generally 
applicable to ESI . . .
"[A] lawyer must use reasonable care to prevent 
the disclosure of confidential client information 
hidden in metadata when [sending e-mail] . . . ."
North Carolina State Bar 2009 Formal Ethics Op. 1 (Jan. 15, 2010)
"Lawyers must exercise reasonable care to 
prevent the disclosure of confidences and 
secrets contained in ‘metadata’ in documents 
they transmit electronically . . .."
New York State Bar Association Opinion 782 (Dec. 8, 2004) 
39
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II.  Ethics – B.  Receiving 
Lawyer – Different Standards
Unlike rules prohibiting the disclosure 
of confidential metadata, the rules 
regarding the receipt of ESI containing 
metadata may differ by jurisdiction.
The most controversial state ethics 
opinions prohibit a lawyer who has 
received ESI to examine that ESI for 
metadata, often called "data mining."
Generally, any such prohibition applies 
in the context of a lawyer’s receipt of 
materials outside discovery.
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II(B).  Receiving – Different
Standards 
(c’t’d)
Example:
A lawyer who receives an e-mail 
from another party or another 
party's lawyer must refrain from 
searching for and using 
confidential information found in 
the metadata embedded in the 
document.”
N.C. 2009 Formal Ethics Opinion 1(emphasis added).
41
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II(B).  Receiving – The
General Rule
For each jurisdiction, the action 
required of a lawyer who receives 
confidential metadata through 
inadvertence is the same as the 
case in which he/she has received 
any other type of confidential ESI 
through inadvertence.
42
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II(B).  Receiving – The
General Rule 
(c’t’d)
For example, if a rule prohibits 
a lawyer from continuing to 
read a document once he/she 
has ascertained it is privileged, 
a lawyer may not continue to 
read metadata once he/she has 
ascertained it is privileged.
43
II(B).  Receiving – The
General Rule 
(c’t’d)
Similarly, if a rule requires a 
lawyer who has received a 
privileged document to notify 
the sender, the same rule also 
requires the lawyer to notify the 
sender if she/he has received 
privileged metadata.
44
II(B).  Receiving – Specific States’ 
Rules on Reading Metadata
Prohibited
Lawyer examination of received 
ESI for metadata prohibited by:
Alabama
Arizona
Florida
Maine
New Hampshire
New York
North Carolina
45
II(B).  Receiving – Reading 
Metadata – Prohibited 
(c’t’d)
"A lawyer may not make use of 
computer software applications to 
surreptitiously ‘get behind’ visible 
documents or to trace e-mail." 
Conclusion, New York State Bar Association 
Opinion 749 (Dec. 14, 2001)
46
II(B).  Receiving – Reading Metadata –
Allowed Absent Actual Knowledge
Lawyer examination of received 
ESI for metadata prohibited only if 
the receiving lawyer has actual 
knowledge that he/she has 
received confidential metadata 
through inadvertence:
Colorado
D.C.
West Virginia
[should it be with the "prohibited" group?] 
47
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