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Application Submission Procedures

The deadline for submission of the Advanced Placement Test Fee Program applications through

Grants.gov is May 8, 2014.

Application Transmittal Instructions

This program requires the electronic submission of applications--specific requirements and

instructions can be found in the Federal Register notice. Please note that you must follow the

Application Procedures as described in the Federal Register notice announcing the grant competition.

Applications Submitted Electronically

You must complete the electronic submission of your grant application by 4:30:00 p.m., Washington,

DC time, on the application deadline date. The Department will not accept an application for this

program after 4:30:00 p.m., Washington, DC time, on the application deadline date.

You should review and follow the Education Submission Procedures for submitting an application through

Grants.gov that are included in the application package for this program to ensure that you submit your

application in a timely manner to the Grants.gov system.

Applications submitted to Grants.gov for the Department of Education will be posted using Adobe

forms. Therefore, applicants will need to download the latest version of Adobe reader (at least Adobe

Reader 10.1.14). (Please note that in early 2013, Grants.gov discovered an issue with the newest

version of Adobe Reader XI but it was subsequently resolved.)

Information on computer and operating system compatibility with Adobe and links to download the

latest version is available on Grants.gov at this link: compatibility table.

Please note the following:



You must upload any narrative sections and all other attachments to your application as files in a

PDF (Portable Document) read-only, non-modifiable format. Do not upload an interactive or

fillable PDF file. If you upload a file type other than a read-only, non-modifiable PDF or

submit a password-protected file, we will not review that material.



If you need assistance converting your files to a .pdf format, please refer to the following

Grants.gov webpage with links to conversion programs under the heading of additional resources:

http://www.grants.gov/web/grants/support/technical-support/software/pdf-conversion-

software.html



You must submit all documents electronically, including all information you typically provide on

the following forms: the Application for Federal Assistance (SF 424), the Department of

Education Supplemental Information for SF 424, Budget Information--Non-Construction Programs

(ED 524), and all necessary assurances and certifications.



The amount of time it can take to upload an application will vary depending on a variety of factors,

including the size of the application and the speed of your Internet connection. Therefore, we

strongly recommend that you do not wait until the application deadline date to begin the

submission process through Grants.gov.



Grants.gov cannot process an application that includes two or more files that have the same name

within a grant submission. Therefore, each file uploaded to your application package should have

a unique file name.



Prior to submitting your electronic application, you may wish to print a copy of it for your records.

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According to the instructions found in the Federal Register notice, only those requesting and

qualifying for an Exception to the Electronic Submission Requirement may submit an

application via mail, commercial carrier or by hand delivery.

Submission of Paper Applications by Mail

If you qualify for an exception to the electronic submission requirement, you may mail (through the

U.S. Postal Service or a commercial carrier) your application to the Department. You must mail the

original and two copies of your application, on or before the application deadline date, to the

Department at the following address:

U.S. Department of Education

Application Control Center

Attention: (CFDA Number 84.330B)

LBJ Basement Level 1

400 Maryland Avenue, SW.

Washington, DC 20202-4260

You must show proof of mailing consisting of one of the following:

(1) A legibly dated U.S. Postal Service postmark.

(2) A legible mail receipt with the date of mailing stamped by the U.S. Postal Service.

(3) A dated shipping label, invoice, or receipt from a commercial carrier.

(4) Any other proof of mailing acceptable to the Secretary of the U.S. Department of Education.

If you mail your application through the U.S. Postal Service, we do not accept either of the following

as proof of mailing:

(1) A private metered postmark.

(2) A mail receipt that is not dated by the U.S. Postal Service.

If your application is postmarked after the application deadline date, we will not consider your

application.

Note: The U.S. Postal Service does not uniformly provide a dated postmark. Before relying on this

method, you should check with your local post office.

Submission of Paper Applications by Hand Delivery.

If you qualify for an exception to the electronic submission requirement, you (or a courier service) may

deliver your paper application to the Department by hand. You must deliver the original and two

copies of your application by hand, on or before the application deadline date, to the Department at the

following address:

U.S. Department of Education

Application Control Center

Attention: (CFDA Number 84.330B)

550 12th Street, SW.

Room 7041, Potomac Center Plaza

Washington, DC 20202-4260

The Application Control Center accepts hand deliveries daily between 8:00 a.m. and 4:30 p.m.,

Washington, DC time, except Saturdays, Sundays, and Federal holidays.

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Note for Mail or Hand Delivery of Paper Applications: If you mail or hand deliver your application to

the Department--

(1) You must indicate on the envelope and--if not provided by the Department--in Item 11 of the SF

424 the CFDA number, including suffix letter, if any, of the competition under which you are

submitting your application; and

(2) The Application Control Center will mail to you a notification of receipt of your grant application.

If you do not receive this notification within 15 business days from the application deadline date, you

should call the U.S. Department of Education Application Control Center at (202) 245-6288.

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Education Submission Procedures

To facilitate your use of Grants.gov, this document includes important submission procedures you need to be

aware of to ensure your application is received in a timely manner and accepted by the Department of

Education.

ATTENTION

–

Adobe Forms and PDF Files Required

Applications submitted to Grants.gov for the Department of Education will be posted using Adobe forms.

Therefore, applicants will need to download the latest version of Adobe reader (at least Adobe Reader 10.1.14).

(Please note that in early 2013, Grants.gov discovered an issue with the newest version of Adobe Reader XI but

it was subsequently resolved.)

Information on computer and operating system compatibility with Adobe and links to download the latest

version is available on Grants.gov at this link: compatibility table.

We strongly recommend that you review these details on www.Grants.gov before completing and submitting

your application. In addition, applicants should submit their application a day or two in advance of the closing

date as detailed below. Also, applicants are required to upload their attachments in .pdf format only. (See

details below under “Attaching Files –

Additional Tips.”)

If you have any questions regarding this matter please email the Grants.gov Contact Center at

support@grants.gov or call 1-800-518-4726.

1) REGISTER EARLY

–

Grants.gov registration involves many steps including registration on SAM

(www.sam.gov) which may take approximately one week to complete, but could take upwards of several

weeks to complete, depending upon the completeness and accuracy of the data entered into the SAM

database by an applicant. You may begin working on your application while completing the registration

process, but you cannot submit an application until all of the Registration steps are complete.

Please note that once your SAM registration is active, it will take 24-48 hours for the information to be

available in Grants.gov, and before you can submit an application through Grants.gov.

For detailed information on the Registration Steps, please go to:

http://www.grants.gov/web/grants/register.html [Note: Your organization will need to update its SAM

registration annually (formerly Central Contractor Registry (CCR).]

2) SUBMIT EARLY

–

We strongly recommend that you do not wait until the last day to submit your

application. Grants.gov will put a date/time stamp on your application and then process it after it is

fully uploaded. The time it takes to upload an application will vary depending on a number of factors

including the size of the application and the speed of your Internet connection, and the time it takes

Grants.gov to process the application will vary as well. If Grants.gov rejects your application (see step three

below), you will need to resubmit successfully to Grants.gov before 4:30:00 p.m. Washington, DC time on

the deadline date.

Important Note: To submit successfully, you must provide the DUNS number on your application that

was used when you registered as an Authorized Organization Representative (AOR) on Grants.gov. This

DUNS number is typically the same number used when your organization registered with the SAM

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(formerly CCR -Central Contractor Registry). If you do not enter the same DUNS number on your

application as the DUNS you registered with, Grants.gov will reject your application.

3) VERIFY SUBMISSION IS OK

–

You will want to verify that Grants.gov received your application

submission on time and that it was validated successfully. To see the date/time your application was

received, login to Grants.gov and click on the Track My Application link. For a successful submission, the

date/time received should be earlier than 4:30:00 p.m. Washington, DC time, on the deadline date, AND the

application status should be: Validated, Received by Agency, or Agency Tracking Number Assigned. Once

the Department of Education receives your application from Grants.gov, an Agency Tracking Number

(PR/award number) will be assigned to your application and will be available for viewing on Grants.gov’s

Track My Application link.

If the date/time received is later than 4:30:00 p.m. Washington, D.C. time, on the deadline date, your

application is late. If your application has a status of “Received” it is still awaiting validation by

Grants.gov.

Once validation is complete, the status will either change to “Validated” or “Rejected with Errors.” If the

status is “Rejected with Errors,” your application has not been received successfully. Some of the reasons

Grants.gov may reject an application can be found on the Grants.gov site:

http://www.grants.gov/web/grants/applicants/applicant-faqs/tracking-an-application.html. For more detailed

information on troubleshooting Adobe errors, you can review the Adobe Reader Error Messages document

at http://www.grants.gov/web/grants/support/technical-support/troubleshooting/encountering-error-

messages.html. If you discover your application is late or has been rejected, please see the instructions

below.

Note: You will receive a series of confirmations both online and via e-mail about the status of your

application. Please do not rely solely on e-mail to confirm whether your application has been received

timely and validated successfully.

Submission Problems

–

What should you do?

If you have problems submitting to Grants.gov before the closing date, please contact Grants.gov Customer

Support at 1-800-518-4726 or http://www.grants.gov/web/grants/about/contact-us.html, or access the

Grants.gov Self-Service web portal at: https://grants-portal.psc.gov/Welcome.aspx?pt=Grants

Electronic submission is required and you must submit an electronic application before 4:30:00 p.m., unless you

follow the procedures in the Federal Register notice and qualify for one of the exceptions to the electronic

submission requirement and submit, no later than two weeks before the application deadline date, a written

statement to the Department that you qualify for one of these exceptions. (See the Federal Register notice for

detailed instructions.)

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Helpful Hints When Working with Grants.gov

Please note, once you download an application from Grants.gov, you will be working offline and saving data on

your computer. Please be sure to note where you are saving the Grants.gov file on your computer. You will

need to logon to Grants.gov to upload and submit the application. You must provide the DUNS number on

your application that was used when you registered as an Authorized Organization Representative

(AOR) on Grants.gov.

Please go to http://www.grants.gov/web/grants/about/contact-us.html for help with Grants.gov. For additional

tips related to submitting grant applications, please refer to the Grants.gov Submit Application FAQs found on

the Grants.gov http://www.grants.gov/web/grants/applicants/applicant-resources.html.

Dial-Up Internet Connections

When using a dial up connection to upload and submit your application, it can take significantly longer than

when you are connected to the Internet with a high-speed connection, e.g. cable modem/DSL/T1. While times

will vary depending upon the size of your application, it can take a few minutes to a few hours to complete your

grant submission using a dial up connection.

If you do not have access to a high-speed connection and electronic submission is required, you may want

to consider following the instructions in the Federal Register notice to obtain an exception to the

electronic submission requirement no later than two weeks before the application deadline date. (See the

Federal Register notice for detailed instructions.)

MAC Users

For MAC compatibility information, review the Operating System Platform Compatibility Table at the

following Grants.gov link: http://www.grants.gov/web/grants/support/technical-support/recommended-

software.html. If electronic submission is required and you are concerned about your ability to submit

electronically as a non-windows user, please follow instructions in the Federal Register notice to obtain

an exception to the electronic submission requirement no later than two weeks before the application

deadline date. (See the Federal Register notice for detailed instructions.)

Attaching Files

–

Additional Tips

Please note the following tips related to attaching files to your application, especially the requirement that

applicants only include read-only, non-modifiable .PDF files in their application:

1. Ensure that you attach .PDF files only for any attachments to your application, and they must be in a

read-only, non-modifiable format. PDF files are the only Education approved file type accepted as

detailed in the Federal Register application notice.

Applicants must submit individual .PDF files only when attaching files to their application.

Specifically, the Department will not accept any attachments that contain files within a file, such as

PDF Portfolio files, or an interactive or fillable .PDF file.

Any attachments uploaded that are not .PDF files or are password protected files will not be read.

If you need assistance converting your files to a .pdf format, please refer to the following Grants.gov

webpage with links to conversion programs under the heading of additional resources:

http://www.grants.gov/web/grants/support/technical-support/software/pdf-conversion-software.html

2. Grants.gov cannot process an application that includes two or more files that have the same name

within a grant submission. Therefore, each file uploaded to your application package should have a

unique file name.

3. When attaching files, applicants should follow the guidelines established by Grants.gov on the size

and content of file names. Uploaded files must be less than 50 characters in the file name, contain

no spaces, no special characters (example: -, &, *, %, /, #, \) including periods (.), blank spaces and

accent marks. Applications submitted that do not comply with the Grants.gov guidelines will be

rejected at Grants.gov and not forwarded to the Department.

4. Applicants should limit the size of their file attachments. Documents submitted that contain

graphics and/or scanned material often greatly increase the size of the file attachments and can result

in difficulties opening the files. For reference, the average discretionary grant application package

totals 1 to 2 MB. Therefore, you may want to check the total size of your package before

submission.

Legal and Regulatory Information

Notice inviting applications for new awards using FY 2014 funds

4000-01-U

DEPARTMENT OF EDUCATION

Applications for New Awards; Advanced Placement (AP) Test Fee Program

AGENCY: Office of Elementary and Secondary Education, Department of Education.

ACTION: Notice.

Overview Information:

Advanced Placement Test Fee Program

Notice inviting applications for new awards for fiscal year (FY) 2014.

Catalog of Federal Domestic Assistance (CFDA) Number: 84.330B.

Dates:

Applications Available: March 24, 2014.

Deadline for Transmittal of Applications: May 8, 2014.

Deadline for Intergovernmental Review: July 7, 2014.

Full Text of Announcement

I. Funding Opportunity Description

Purpose of Program: The Advanced Placement (AP) Test Fee program awards grants to eligible State

educational agencies (SEAs) to enable them to pay all or a portion of advanced placement test fees on behalf of

eligible low-income students who (1) are enrolled in an advanced placement course and (2) plan to take an

advanced placement exam. The program is designed to increase the number of low-income students who take

advanced placement tests and receive scores for which college academic credit is awarded.

Program Authority: 20 U.S.C. 6534.

Applicable Regulations: (a) The Education Department General Administration Regulations (EDGAR) in 34

CFR parts 75, 77, 79, 80, 81, 82, 84, 97, 98, and 99. (b) The Education Department suspension and debarment

regulations in 2 CFR part 3485.

II. Award Information

Type of Award: Discretionary grants.

Estimated Available Funds: $28,483,000.

Due to limited funds, the Department does not plan to make new or continuation awards under the Advanced

Placement Incentive program in FY 2014.

Estimated Range of Awards: $13,235-$10,757,186.

Estimated Average Size of Awards: $662,395.

Estimated Number of Awards: 43.

Note: The Department is not bound by any estimates in this notice.

Project Period: Up to 12 months.

III. Eligibility Information

1. Eligible Applicants: SEAs in any State, including the District of Columbia, the Commonwealth of

Puerto Rico, the United States Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern

Mariana Islands, and the freely associated states of the Republic of the Marshall Islands, the Federated States of

Micronesia, and the Republic of Palau (subject to continued eligibility).

Note: For the purposes of this program, the Bureau of Indian Education in the U.S. Department of the Interior is

treated as an SEA.

2. a. Cost Sharing or Matching: This program does not require cost sharing or matching.

b. Supplement-Not-Supplant: This program involves supplement-not-supplant funding requirements. Section

1706 of the ESEA requires that grant funds provided under the AP Test Fee program supplement, and not

supplant, other non-Federal funds that are available to assist low-income individuals in paying for the cost of

advanced placement test fees.

IV. Application and Submission Information

1. Address to Request Application Package: To obtain an application package via the Internet use the

following address: www.ed.gov/programs/apfee/applicant.html.

To obtain an application package from the Department use the following address: Francisco Ramirez,

U.S. Department of Education, 400 Maryland Avenue, SW., room 3E224, Washington, DC 20202-6200.

Telephone: (202) 260-1541 or by email: francisco.ramirez@ed.gov.

If you use a telecommunications device for the deaf (TDD) or a text telephone (TTY), call the Federal

Relay Service (FRS), toll free, at 1-800-877-8339.

Individuals with disabilities can obtain a copy of the application package in an accessible format (e.g.,

braille, large print, audiotape, or compact disc) by contacting the program contact person listed in this section.

2. Content and Form of Application Submission: Requirements concerning the content of an application,

together with the forms you must submit, are in the application package for this program.

3. Submission Dates and Times:

Applications Available: March 24, 2014.

Deadline for Transmittal of Applications: May 8, 2014.

Applications for grants under this program must be submitted electronically using the Grants.gov Apply site

(Grants.gov). For information (including dates and times) about how to submit your application electronically,

or in paper format by mail or hand delivery if you qualify for an exception to the electronic submission

requirement, please refer to section IV. 7. Other Submission Requirements of this notice.

We do not consider an application that does not comply with the deadline requirements.

Individuals with disabilities who need an accommodation or auxiliary aid in connection with the application

process should contact the person listed under For Further Information Contact in section VII of this notice. If

the Department provides an accommodation or auxiliary aid to an individual with a disability in connection with

the application process, the individual's application remains subject to all other requirements and limitations in

this notice.

Deadline for Intergovernmental Review: July 7, 2014.

4. Intergovernmental Review: This program is subject to Executive Order 12372 and the regulations in

34 CFR part 79. Information about Intergovernmental Review of Federal Programs under Executive Order

12372 is in the application package for this program.

5. Funding Restrictions: We reference regulations outlining funding restrictions in the Applicable

Regulations section of this notice.

6. Data Universal Numbering System Number, Taxpayer Identification Number, and System for Award

Management: To do business with the Department, you must--

a. Have a Data Universal Numbering System (DUNS) number and a Taxpayer Identification Number

(TIN);

b. Register both your DUNS number and TIN with the System for Award Management (SAM) (formerly

the Central Contractor Registry (CCR)), the Government’s primary registrant database;

c. Provide your DUNS number and TIN on your application; and

d. Maintain an active SAM registration with current information while your application is under review

by the Department and, if you are awarded a grant, during the project period.

You can obtain a DUNS number from Dun and Bradstreet. A DUNS number can be created within one

business day.

If you are a corporate entity, agency, institution, or organization, you can obtain a TIN from the Internal

Revenue Service. If you are an individual, you can obtain a TIN from the Internal Revenue Service or the Social

Security Administration. If you need a new TIN, please allow 2-5 weeks for your TIN to become active.

The SAM registration process can take approximately seven business days, but may take upwards of several

weeks, depending on the completeness and accuracy of the data entered into the SAM database by an entity.

Thus, if you think you might want to apply for Federal financial assistance under a program administered by the

Department, please allow sufficient time to obtain and register your DUNS number and TIN. We strongly

recommend that you register early.

Note: Once your SAM registration is active, you will need to allow 24 to 48 hours for the information to be

available in Grants.gov. and before you can submit an application through Grants.gov.

If you are currently registered with SAM, you may not need to make any changes. However, please make

certain that the TIN associated with your DUNS number is correct. Also note that you will need to update your

registration annually. This may take three or more business days.

Information about SAM is available at www.SAM.gov. To further assist you with obtaining and registering your

DUNS number and TIN in SAM or updating your existing SAM account, we have prepared a SAM.gov Tip

Sheet, which you can find at: http://www2.ed.gov/fund/grant/apply/sam-faqs.html.

In addition, if you are submitting your application via Grants.gov, you must (1) be designated by your

organization as an Authorized Organization Representative (AOR); and (2) register yourself with Grants.gov as

an AOR. Details on these steps are outlined at the following Grants.gov Web page:

http://www.grants.gov/web/grants/register.html.

7. Other Submission Requirements: Applications for grants under this program must be submitted

electronically unless you qualify for an exception to this requirement in accordance with the instructions in this

section.

a. Electronic Submission of Applications.

Applications for grants under the AP Test Fee program, CFDA number 84.330B, must be submitted

electronically using the Governmentwide Grants.gov Apply site at www.Grants.gov. Through this site, you will

be able to download a copy of the application package, complete it offline, and then upload and submit your

application. You may not email an electronic copy of a grant application to us.

We will reject your application if you submit it in paper format unless, as described elsewhere in this section,

you qualify for one of the exceptions to the electronic submission requirement and submit, no later than two

weeks before the application deadline date, a written statement to the Department that you qualify for one of

these exceptions. Further information regarding calculation of the date that is two weeks before the application

deadline date is provided later in this section under Exception to Electronic Submission Requirement.

You may access the electronic grant application for the AP Test Fee program at www.Grants.gov. You must

search for the downloadable application package for this program by the CFDA number. Do not include the

CFDA number’s alpha suffix in your search (e.g., search for 84.330, not 84.330B).

Please note the following:

• When you enter the Grants.gov site, you will find information about submitting an application electronically

through the site, as well as the hours of operation.

• Applications received by Grants.gov are date and time stamped. Your application must be fully uploaded and

submitted and must be date and time stamped by the Grants.gov system no later than 4:30:00 p.m., Washington,

DC time, on the application deadline date. Except as otherwise noted in this section, we will not accept your

application if it is received--that is, date and time stamped by the Grants.gov system--after 4:30:00 p.m.,

Washington, DC time, on the application deadline date. We do not consider an application that does not comply

with the deadline requirements. When we retrieve your application from Grants.gov, we will notify you if we

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