How to Make Your Word 2010 Documents 508 Compliant
July 2, 2014
Centers for Medicare & Medicaid Services (CMS)
Figure 114. Accessibility Checker Task Pane
4) Click on a specific issue to see Additional Information and steps you can take to change the
content. There are three categories of issues that might be encountered by a person who is
using assistive technology to read a document:
Error – Content that makes the document difficult or impossible to read and understand.
Warning – Content that in most, but not all, cases makes the document difficult to
Tip – Content that people with disabilities can understand, but that could be presented in
a different way to improve the user’s experience.
Accessibility Checker Errors, Warnings, and Tips
The following table gives a brief description of each accessibility rule that the Accessibility Checker
looks for in a Microsoft Word document, grouped by category of issue:
Accessibility Checker checks that:
Add alternative text (“alt text”) to all
objects—including images, graphics,
grouped images, tables, and non-text
elements—that convey information.
All objects use alt text.
Alt text doesn’t contain an image or file extension.
Specify column header rows in tables.
The top row of table is set to “Repeat Header Rows”
under Table Tools, Layout—or in Table Properties.
Use headings and Tables of Contents in
long documents to provide structure.
Headings, a Table of Contents, or both are used in
the document to help organize the content.
Use hyperlink text that provides a
meaningful description of the link
destination (i.e., a name or phrase),
instead of only the URL.
Link text includes a ScreenTip (text similar to alt text
that appears when you point your cursor over the
link) and matches the link destination.
Use a simple structure for tables to make
them easy to navigate.
Tables do not contain split cells, merged cells, or
Do not use blank cells, rows, or columns
to format tables.
Tables do not contain blank cells, rows, or columns.