(www.adobe.com/products/acrobat/PDF’s/CreateAccessibleAdvanced.pdf ). Note that both of
these documents are in PDF format and require Acrobat Reader (which may be downloaded for
free from the same site). These documents provide extensive detail on the process of creating
accessible PDF documents.
3.4. PDF Plug-in for MS-Office 2007 (Free Download)
Microsoft provides PDF Plug-in for MS-Office 2007 on its website. It allows you to export and
save files created using 2007 Microsoft Office to PDF formats.
The PDF plug-in for MS-Office 2007 can be found at the
The key to making an accessible PDF document in MS-Word is making sure that there is
structure to the document. The document should follow formatting guidelines for accessible
documents and include document maps (see http://trc-
3.5. OmniPage Professional
OmniPage 17 uses optical character recognition (OCR) technology to transform data from
scanned pages or image files into electronic files so that you can create editable texts. San Jose
State University provides a workshop tutorial for using OmniPage to create scanned documents.
Module 4. Reviewing PDF’s
We have now arrived at Module 4 – Reviewing PDF’s! This module provides reviewing
processes for accessible PDF documents created using Acrobat Reader or Acrobat Professional.
4.1. Using Acrobat Reader (Free Download)
With Acrobat Reader, one can briefly review the accuracy and format for accessibility. But to
change the properties of the PDF files, Acrobat Professional should be used. Listed below are 3
steps to use in reviewing for accessibility
Step 1: Check the tags in your PDF. Because you want to create an accessible PDF
document, your PDF document should include tags (see Module 1 (http://trc-
) to review what tags are.)
Go to File Menu
Properties. Look under the document description tab. At the bottom of
the screen will be the notation “Tagged PDF” with either Yes or No after the colon.