Accessing PDF Documents with Assistive Technology
The Accessibility Setup Assistant
the ﬁle with a Braille printer. A text version of a PDF document contains no images or multimedia
objects, but it will contain alternate descriptions for images if the author provided them.
To save a ﬁle as text, choose File > Save as Text or press Alt+F and then V. 周is brings up a standard Windows
“Save As” dialog, and you can use Tab and Shi晴+Tab to move back and forth between the various controls.
You use this dialog to name the ﬁle and specify where you want to save the ﬁle on your computer.
For best results when saving text for use with alternative translation technologies, ﬁrst choose the Reading
Order preference that best reﬂects the appropriate reading order of the document. For instructions on changing
the reading order, see “Changing accessibility settings with the Preferences dialog box” earlier in this guide.
Note: If the text ﬁle that has been saved does not read in the most logical order,
the PDF document may not be adequately tagged and structured.
Using the Adobe Reader Find and Search tools
O晴en, you want to ﬁnd a speciﬁc piece of information in a PDF document rather than
reading it straight through from beginning to end. To facilitate this, Adobe Reader provides
a Find tool and a Search tool to search for speciﬁc strings of text in a PDF document.
Ctrl+F is the shortcut to access the Adobe Find tool. Alternatively, you can select Edit > Find or press
Alt+E and then F. 周e cursor is now in an edit ﬁeld and you are ready to type the string of text you
want to ﬁnd. A晴er you have ﬁnished typing your text string press the Enter key, and then press F6 to
return focus to the PDF document. 周e document will be positioned to the page on which the ﬁrst
occurrence of your text string appears. Depending on how the document was tagged, the cursor may
not be placed exactly on the actual text string. 周e Adobe Find tool places the cursor in the tagged
element (for example, the page, paragraph, table, or heading) in which the text string was found, so you
may need to scroll to ﬁnd your actual text string. Sometimes, especially with untagged or poorly tagged
documents, an element might be an entire page, and it can take some time to ﬁnd the text you want.
周e Adobe Reader Search tool is a more powerful global search tool that you can use to
ﬁnd text not only in the current document, but also in all the PDF documents on your
computer. 周e Search dialog has several controls you can use to reﬁne your search.
To access the search tool, choose Edit > Search or press Alt+E and then S. You can also press Shi晴+Ctrl+F
to bring up the Adobe Search dialog box. To search in the current PDF document only, you simply type in
the word or phrase you are searching for and press the Enter key. A tree view will appear listing all hits, or
occurrences of the search string in the document. 周e text surrounding your search string is included in
the list. Use the Arrow keys to select the search hit you want. When you press Enter the document will be
positioned to the page of that hit. However, as with the Adobe Find tool, you may need to scroll on the page
to ﬁnd your search term. If the hit you chose was not the one you wanted, you can press Alt+Tab to return
to your list of hits and try another one. When you are ﬁnished, press Alt+F4 to close the Search window.
If you want to search through several PDF documents at once, press Tab a晴er typing in your search terms.
Select the radio button labeled “All PDF Documents in” using the Arrow keys. 周en, tab to the next control to