Acquiring Items 23
Scan profile panels have the following tabs:
Profile: displays the currently used scan profile.
SET: define what enhancements you would like to run automatically.
Output: set file format and automatically suffixed file names.
Scan: adjust scan settings: mode, resolution, size, orientation, filter
color, brightness and contrast
In PaperPort Professional 12, you can also add new profiles, or remove
existing ones. This edition of the program contains an extra scan profile:
Color PDF-MRC High Compression. MRC is a technology that lets you
make much smaller PDF files.
Print to PaperPort
To bring items in from other programs, print them to the PaperPort desktop
as PDF Image, PDF Searchable or PaperPort Image (.max) items. The default
is PDF Image; go to Desktop > Options > Item to change it. This lets you
quickly import spreadsheets, pictures, database files, word processing files,
and other files into PaperPort as items on the PaperPort desktop. This works
through the File menu (or equivalent) in the source application; choose Print
to PaperPort or choose Print, then choose PaperPort Image Printer.
With PaperPort Professional, you can use PDF Create add-in buttons in
Office applications to make a PDF from the current document or attachment
in the Formatted Text & Graphics (PDF Normal) format. Do this also by
choosing Print and selecting the printer named ScanSoft PDF Create!.
Choose Print in your web browser to create print-formatted views of web
pages. The printer PaperPort Image Printer gives you MAX, PDF Image or
PDF Searchable files, the ScanSoft Printer gives you Normal PDF.
In all cases, PaperPort is launched if not running and the PDF file is placed
on the current desktop.
Capture web pages
You can use Web Capture to capture web pages on the Internet as PaperPort
Image items or PDF Image items on your PaperPort desktop. These items
function as convenient pointers to your favorite web sites.
PaperPort Getting Started Guide 24
Once you capture a web page, you can view it, archive it, go to the actual web
page on the Internet (MAX items only), or index the content of captured web
pages. This program is installed along with PaperPort, but is not integrated
into it. Go to the program folder and run
. It functions
only on the Windows XP operating system. A short help file is available at
the same location.
Add PaperPort folders
PaperPort provides an easy-to-use filing system for
organizing your items and sharing them with others. In
the Folders pane, you can:
Add existing folders on your computer to the
Create new folders, mapped network drives
and folders on external attached devices.
Initially, the Folders pane shows a set of folders designed to help you get
started using PaperPort. You can move or delete these folders whenever you
prefer. If you choose a custom installation, you can add your own folders at
Any time later, you can add folders already on your computer to the Folders
pane, including network folders and folders on external devices attached to
your computer. Documents within these folders are then available for use
Refer to the PaperPort Help for more information about adding and using
Use the Print to PaperPort feature to create print-formatted views of web pages,
which can also be added to the All-in-One Search index for searching by text
Use Folder Notes to assign the same file information to all PDF or MAX files
arriving in a folder of your choice through scanning or DesktopDelivery.
Acquiring Items 25
DesktopDelivery (PaperPort Professional 12 only) monitors
network or local folders for incoming files of specified types (PDF, TIFF,
JPEG and MAX). It can also monitor e-mail folders for attachments. It
imports these files to specified PaperPort DesktopDelivery folders (i.e.
PaperPort folders designated to receive files from a monitored folder outside
PaperPort). Right-click on any PaperPort folder and select DesktopDelivery
from the shortcut menu.
You can auto-add item properties to PDF and MAX files entering the
selected DesktopDelivery folder. Refer to the PaperPort How-to-Guides or
Help for details.
Import pictures from your camera
To bring digital photos on the PaperPort desktop, first plug your camera in. If
your device is displayed as a drive you can start acquiring your files. If your
camera does not support this kind of operation, and its driver is installed
properly, its TWAIN or WIA interface will display enabling you to import
images from it.
Do not edit the images on your camera in place – not all editing produces the
desired result first time. Instead, bring your files into PaperPort and use the SET
tools to enhance them.
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PaperPort Getting Started Guide 26
Touching Up Images
When you display an image item in the Image View
window, PaperPort provides several tools you can use
to adjust or improve your image.
For example, you can straighten a scanned page,
lighten an underexposed photograph that is too dark,
adjust the color in a color picture, remove “dirt spots”
from a document page, clear shadows and spots from
page edges, or sharpen fuzzy pictures. In addition, you
can rotate an item, remove stray dots, enhance lines, remove red eye, and crop
part of an image.
Some SET Tools are primarily designed for photo, or image enhancement,
while others (shaded) help you prepare items containing text for Optical
Character Recognition (OCR).
Scanner Enhancement Technology tools
Select Area Use the Select Area tool to select part of an image
you want to cut, copy, or delete using the
commands on the Page ribbon or in the shortcut
menu. Use it also to select part of an image before
cropping or using the Remove Red Eye tool.
Click the Rotate Right tool to rotate the selected
item 90 degrees to the right.
Sometimes a document is crooked when scanned.
When this occurs, you can use the Straighten and
Auto-Straighten tools to adjust it. Straightening
lines of text in an image file will yield better OCR
The Auto-Enhance feature adjusts the brightness
and contrast, color, and tint of an image. PaperPort
analyzes the image and tries to correct whatever is
wrong with it.
Touching Up Images 27
You can manually adjust your image using the
Enhance tool. It lets you change brightness,
contrast, color and tint values and choose the best
result from nine candidates, as shown on page 29.
Select the Sharpen tool to adjust the sharpness of
a blurry picture or blur a sharp image for special
The Remove Red Eye tool helps you to remove
the red-eye effect from a selected part of a picture.
Red Eye may occur when photographing people or
animals in low light or with a flash.
When you want to save or work with only part of a
page or image, you can crop the image or you can
erase the part that you do not want to use.
Use the Selection tool to define the part you want to
keep and then use the Crop tool to remove the
remainder. Select the Eraser tool to erase the area of
the image that you draw over with the pointer.
Scanned images sometimes include stray dots or
“speckles”. The Remove Stray Dots tool
automatically finds and removes such “dirt” from a
page. Use it for better OCR results. Works on black-
tool (for black-and-white
images) darkens lines and connects broken lines in a
table or form to appear darker and straighter. The
use of this tool will render better recognition results.
Use this tool to clear shadows and spots from page
edges to improve OCR performance.
Click this tool, then click on a light color in the
image that will become the white point. See below.
PaperPort Getting Started Guide 28
Click this tool, then click on a dark color in the
image that will become the black point. The colors
chosen for the new white and black points are
displayed on the Status bar.
Click this tool to apply the new black and white
points to the current image. If the result is not
acceptable, undo your changes and pick new values.
Changing the black and white points
You can do this to improve image quality by removing the very dark and
overexposed areas. All colors lighter than your chosen new white point will
become white. All colors darker than your chosen new black point are set
to black. A typical use for this is to remove a shaded gray background in a
document you want to OCR. Select one of the darker gray pixels from the
background and apply it as the white point. Then the background will
become white. Changing black and white points for a color photo will
typically increase its contrast, but may also change color values.
You can apply new black and white points to individual images, as
described. You can also apply them as an auto-enhancement to all new
pages scanned with a given scan profile.
Touching Up Images 29
Enhancing Images Manually
Choose Enhance from the Page ribbon in Image View to receive nine
candidate variants of your picture. Adjust brighness and contrast, color, or
tint, then double-click the desired image. It is placed in the center and
becomes the new original. The first original remains and can be reset.
Edit multiple images
The ability to process items as a group is often referred to as batch
processing. PaperPort provides batch processing features so that you can
quickly enhance, modify, or rotate multiple image items in a single operation.
Select one or more image items on the desktop, and then, on the Item ribbon,
choose the desired command. See the Help for more information.
Click to finish
Slider for less
Choose to modify
Brightness & Contrast
PaperPort Getting Started Guide 30
PaperPort includes a collection of annotation tools that allow you to mark up
scanned documents with information you would like to keep with that
document. PDF files are best annotated in the supplied Nuance PDF
product. PaperPort Image (.max) files and all other image items must be
annotated in Image View or ImageViewer, but remember that you can drag
any of these files onto the Nuance PDF product icon on the Send To bar to
have them converted to PDF Image or PDF Searchable, ready to be
annotated or otherwise edited.
In PDF and PaperPort Image (.max) files, annotations are editable, meaning
that you can reposition, change, remove them, or edit textual content
whenever you want. On other types of image items, such as JPEG and
Windows Bitmap files, annotations become a permanent part of the image
when you save the item. For item types that cannot accept annotations,
PaperPort automatically disables the annotation tools.
Using PaperPort’s annotation tools, you can add notes and text, highlight text,
draw lines and arrows, or stamp a picture onto an image item.
It is easy to send a document with annotations to people without PaperPort
by using the PDF Image or PDF Searchable format. The recipient only has to
double click on the e-mail attachment they receive from you and they will see
the document in the system default PDF viewer – annotations intact.
You can select an annotation tool from the Annotation ribbon whenever you
display an image item in the Image View window. Use commands in the
Annotation Settings group to change properties for future annotations
created with that tool. This does not affect existing annotations. To turn off
any annotation tool, click a different one – the Select Annotation tool is
usually the best for this. See a detailed list of these tools in Help.
We detail here the annotation tools available in PDF Viewer Plus for use with
Documents you may be interested
Documents you may be interested