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OpenOffice.orgUserGuide
forVersion2.x
[OpenOffice.orgUserGuidefor2.x]
[0.2]
Firstedition:[2005­04­11]
FirstEnglishedition:[2005­04­11]
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Copyrightandtrademarkinformation
ThecontentsofthisDocumentationaresubjecttothePublicDocumentationLicense,Version
1.0(the"License");youmayonlyusethisDocumentationifyoucomplywiththetermsof
thisLicense.AcopyoftheLicenseisavailableat:
http://www.openoffice.org/licenses/PDL.rtf
.
TheOriginalDocumentationis“OpenOffice.orgUserGuideforVersion2.x”.
Contributor(s):G.RoderickSingleton.
PortionscreatedbyG.RoderickSingletonareCopyright©2005,2006.AllRightsReserved.
Alltrademarkswithinthisguidebelongtolegitimateowners.
[Note:acopyofthePDLisincludedinthistemplateandisalsoavailableat:
http://www.openoffice.org/licenses/PDL.rtf.
]
Feedback
Pleasedirectanycommentsorsuggestionsaboutthisdocumentto:
grsingleton@openoffice.org
Acknowledgements
IwishtorecognizetheTechnicalWritersofSunMicrosystemsforthefinemodeltheyhave
providedfororganizingthisdocument.IalsowishtothankErwinTenhumbergforhisblog,
MaryEllenDawleyforherindexingeffort,RossJohnsonforhisediting/correctionsand
manitoban
forthedockingtextinchapter2.
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Modificationsandupdates
Version
Date
DescriptionofChange
[0.9]
[2005­11­11]
[grs:9
th
draftissuedforcomment–switchedtomasterdoc,
stewart'samendmentsandaddedachapteronXMLusage
(flatfile)]
[0.10]
[2005­11­11]
[grs:10
th
draftissuedforcomment–fixpagenumbering
[0.11]
[2006­01­31]
[grs:11
th
draftissuedforcomment–updatedindex
[0.12a]
[2006­02­20]
[rj:12
th
draftissuedforcomment–correctionsfor2.0to
replace1.1.xreferences
[0.13]
[2006­02­21]
[grs13
th
draftissuedforcomment–integratedRossJohnson's
changesandeditedforconsistentgrammar.
[0.14]
[2006­03­02]
[grs:14
th
draftissuedforcomment–documentlayouttobe
morebookish
[0.15]
[2006­04­10]
[grs:15
th
draftissuedforcomment–AddedPOSTNETsection
[0.16]
[2006­06­19]
[grs:16
th
draftissuedforcomment–Addedfilerecoveryinfo
toTroubleshootingchapter
[0.17]
[2006­06­27]
[grs:17
th
draftissuedforcomment–CorrectedOverview
[0.18a]
[2006­07­19]
[grs:18a
th
draftissuedforcomment–updatedconcordance
filesectionandaddedJMFsectiontoChapter14andwps
how­to.
[0.19]
[2006­07­31]
[grs:19
th
draftissuedforcomment–AddednewexportPDF
feature
[0.20]
[2006­08­16]
[grs:20
th
draftissuedforcomment–Fixedmanylegacyterms
andaddedlanguage/writingaidsandcommentonstyle
painter
[0.21]
[2006­10­18]
[grs:21
st
draftissuedforcomment–Integratedztyxand
walteramupdatestochapters3,4and10
[0.22]
2007­03­06
[grs:22
nd
draftissuedforcomment—addedmoreinfoon
keyboardshortcutstoChapter5–Impressandminor
changes.
[0.23]
[2007­04­09]
[grs:23
rd
draftissuedforcomment—Fixedpagninationerrors
Contents
Overview
...........................................................................................................................1
UsingtheGuide
...........................................................................................................................1
ImportantFeatureswith2.x
............................................................................................3
OpenStandardsXMLFileFormat(OASISOpenDocument)
....................................................3
NewMulti­paneView
.................................................................................................................3
NewCustomShapes(compatiblewithMicrosoft
AutoShapes)
..................................................3
MoreSlideTransitionsandAnimationEffects
...........................................................................3
EnhancedPDFExport
.................................................................................................................3
NewenhancedDatabaseFeatures
...............................................................................................5
MailMergeWizard
.....................................................................................................................5
Enhanced
WordCount
Feature
...................................................................................................5
SupportforNestedTables
...........................................................................................................5
DigitalSignatures
Support
..........................................................................................................5
XFormsSupport
..........................................................................................................................5
WordPerfect®Filters
..................................................................................................................6
Calcnowhas65,536Rows
.........................................................................................................6
EnhancedDataPilotSupport
.......................................................................................................6
NativeInstallers
..........................................................................................................................6
NativeDesktopIntegration
.........................................................................................................6
FloatingToolbars
........................................................................................................................6
StylePaintBrush
.........................................................................................................................6
Quickstarterfor*NIXOperatingSystems
..................................................................................7
Multiple
LanguageSupport
.........................................................................................................7
NewChartingModule
.................................................................................................................7
Chapter1:UsingOpenOffice.orgHelp
..........................................................................9
OpenOffice.orgStep­by­StepHelp
.............................................................................................9
Tips
............................................................................................................................................10
Turningtipsonandoff
.........................................................................................................10
ExtendedTips
.......................................................................................................................10
Turningextendedtipsonandoff
.....................................................................................10
OpenOffice.orgUserGuidefor2.x
i
HelpAgent
................................................................................................................................10
TurningtheHelpAgentonandoff
......................................................................................11
Chapter2:WorkingWithOpenOffice.org
...................................................................13
TheUserInterface
................................................................................................................13
StartingOpenOffice.org
.......................................................................................................13
TheOpenOffice.orgWriterWindow
...................................................................................14
ToolbarsintheOpenOffice.orgWindow
.............................................................................14
TheTitleBar
....................................................................................................................14
TheMenuBar
..................................................................................................................15
TheToolbars
....................................................................................................................15
ExamplesofFloatingToolbars
........................................................................................16
UsingFloatingToolbars
..................................................................................................17
Thedocumentwindow
....................................................................................................17
Dockingtoolbars
..............................................................................................................17
Dockingwindows
............................................................................................................18
ChangingtheVisibilityofButtonsonToolbars
..............................................................18
Openingand
SavingDocuments
...............................................................................................19
OpeningDocuments
.............................................................................................................19
SavingDocuments
....................................................................................................................22
ChangingtheWorkDirectory
..............................................................................................23
SavingDocumentsAutomatically
........................................................................................23
BackupaFileAutomatically
...........................................................................................23
SavingRecoveryInformationAutomaticallyEvery'n'Minutes
.....................................23
OpenOffice.orgFileFormats
....................................................................................................24
XMLfileformatnames
........................................................................................................24
OpenOffice.orgXMLfilestructure
......................................................................................25
DefinitionoftheXMLformats
............................................................................................26
SettingTabstops
...................................................................................................................26
Sending
DocumentsasE­Mail
..................................................................................................27
SingleMessages
...................................................................................................................27
MailMerge
............................................................................................................................27
PrintingDocuments
...................................................................................................................28
OpenOffice.orgUserGuidefor2.x
ii
DisplayingPrintPreviews
....................................................................................................29
ReducedPrintingofDocuments
...........................................................................................30
Toprinttwopagesbesideoneanotherononesheetofpaper
.........................................30
Printingin
BlackandWhite
.................................................................................................30
Printingtextandgraphicsin
blackandwhite
..................................................................30
PrintingallDrawandImpressdocumentsin
blackandwhite
........................................30
Printingonlytextin
blackandwhite
...............................................................................31
PrintingallWriterdocumentswith
blackandwhitetext
............................................31
PrintingthecurrentWriterdocumentwith
blackandwhitetext
................................31
PrintingBrochures
................................................................................................................31
Spellcheck
.................................................................................................................................32
Automatic
Spellcheck
...........................................................................................................32
CheckingMultilingualTexts
................................................................................................33
Starting
Spellcheck
...............................................................................................................34
ExcludingTextFromthe
Spellcheck
..............................................................................35
AddingWritingAidsforOtherLanguages
...............................................................................35
GettingNewWritingAids
....................................................................................................35
UsingAutomaticFunctions
.......................................................................................................40
Using
AutoCorrectandAutoFormat
.........................................................................................40
Turningoff
URLRecognitionby
AutoCorrect
....................................................................42
Undo
URLrecognition
....................................................................................................42
Turnoff
URLrecognition
................................................................................................42
Other
AutoCorrectfunctions
................................................................................................42
CreatingaLetterTemplateWiththeWizard
............................................................................44
Find&Replace
.........................................................................................................................45
FindingaWordinText
........................................................................................................45
SearchingforWholeWordsOnly
........................................................................................46
MatchCase
......................................................................................................................46
SearchingforTextWithWildcards
.................................................................................46
SearchingBackward
........................................................................................................47
CurrentSelectionOnly
....................................................................................................47
SearchingforStyles
.........................................................................................................47
OpenOffice.orgUserGuidefor2.x
iii
SearchingforTextAttributes
..........................................................................................47
SearchingforSpecialFormats
........................................................................................48
SimilaritySearch
.............................................................................................................48
ListofRegularExpressions
..................................................................................................48
DigitalSignatures
andPrintingorExportingDocuments
.........................................................51
Only“openpassword”,norestriction
..................................................................................53
“openpassword”,restricted
..................................................................................................53
Permissionrestrictedonly
....................................................................................................53
PDFwithoutrestriction(Defaultbehaviour)
........................................................................53
Permissionsavailable
................................................................................................................53
Printing
.................................................................................................................................53
Changes
................................................................................................................................53
Enablecopy
..........................................................................................................................54
Enableaccessibility
..............................................................................................................54
ProgrammingPDFSecurityinMacros
...............................................................................54
Chapter3:ManagingTextDocumentsWithWriter
..................................................57
TheOpenOffice.orgWriterFunctions
......................................................................................57
Writing
..................................................................................................................................57
DesigningandStructuring
....................................................................................................57
DesktopPublishingwithOpenOffice.orgWriter
.................................................................58
Calculations
..........................................................................................................................58
CreatingDrawings
................................................................................................................58
InsertingGraphics
................................................................................................................58
CustomizableProgramInterface
..........................................................................................58
Drag&Drop
...........................................................................................................................58
ExtensiveHelpFunctions
.....................................................................................................58
TheOpenOffice.orgWriterWindow
........................................................................................59
Windows®ofOpenOffice.orgWriter
..................................................................................59
Enteringand
FormattingText
...................................................................................................60
EnteringNewText
...............................................................................................................60
Toenternewtext:
............................................................................................................60
Linebreaks
.......................................................................................................................60
OpenOffice.orgUserGuidefor2.x
iv
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