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Chapter3:ManagingTextDocumentsWithWriter

CreatingAlphabeticalIndexes

1. Placethecursorinwhichtocreatetheindex.

2. SelectInsert>IndexesandTables>IndexesandTables.

TheInsertIndex/Tabledialogueappears.

3. OntheIndex/Tabletab,select“AlphabeticalIndex”inType.

4. ClickOKtogeneratethealphabeticalkeywordindexusingthedefaultsettings.

Theareseveraloptionsthatcanenhancetheusabilityofanyindex.Forexample,tohighlight

lettersunderwhichentriesexistassubtitles(”alphabeticaldelimiter”intheEntriestab),or

toallowcasesensitivitytobetakenintoaccountwhensorting,andmuchmore.

EditingtheparagraphstylesintheStylesandFormattingwindowisthebestmethodfor

changingtheformattingoftheindividuallinesintheindexasalldirectformattingis

overwrittenatthenextupdate.

CreatingUserDefinedIndexes

Userscancreateasmanyuserdefinedindexesasneeded.

Step2… Createanamedindexentrycollection:

a) OpenInsert>IndexesandTables>Entry

b) SelectUserDefinedfromtheIndexlistbox

c) ClicktheNewUserDefinedIndexiconinthedialogue

i. Namethenewindex.

ii. ClickOK.

d) Addentriesforthisnewindex.Atleastoneentrymustbeinsertedintothenew

indexbeforeclosingtheIndexEntrydialogueortheindexwon'tbecreated:

OpenOffice.orgUserGuidefor2.x

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Chapter3:ManagingTextDocumentsWithWriter

i. Inthedocument,findacandidatelocationortextforthenewindex.

ii. Positionthetextcursoratthatposition,orselectawordorphrasethatwillgo

intotheindex.

iii. IntheIndexEntryfloatingwindowclicktheInsert.

iv. Repeatthisprocessfromstep1.d.i.orcontinuewithstep1.e.

e) IntheIndexEntryfloatingdialogueclicktheClose.

Step3… Finally,createtheindexinthedocument:

1. Positionthecursorontheplacewheretheuserdefinedindexistobecreated.

a) ChooseInsert>IndexesandTables>IndexesandTables....toopenthe

dialogueInsertIndex/Table.

b) IntheTypelistbox,selecttheentrymatchingthenamethatwasgiventothe

indexcollectioninstep1.c.i.

c) GivetheindexatitlebyeditingtheTitlebox.

d) ChecktheStylesbox

e) Clickthe

icontoopentheAssignStylesdialogue.Thisdialoguesets

paragraphstylesforeachleveloftheindex,startingatthetoplevel.

i. Selectoneoftheexistingdocumentparagraphstylesfromwhichtogenerate

eachentryatthisleveloftheindex.

ii. Clickthe>>buttontorecordthatstyleandmovetothenextindexlevel.

iii. Foreachindexlevel,repeatthisprocessfromstep2.f.i,orcontinuewithstep

2.g.

f) ClickOK.

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Chapter3:ManagingTextDocumentsWithWriter

g) MarktheothercheckboxesunderCreatefromtocreatetheindexfromallthe

objectsofacertaintype.

h) AssignnamestotheobjectsintheOptionstabofthecorrespondingproperty

dialogue.

i) ClickOKtogeneratetheindexfrommarkedentries.

UsingaConcordanceFile

Aconcordancefileisavariationofanindexinthatitprovidesexactreferencestowordsin

thedocumentandpermitscrossreferencingandsubindexing.Thusaconcordancefile

containsanumberofkeywordsandinformationastohowthesewordsaretobeseeninan

index.

Onewaytocreateanalphabeticalindexistouseaconcordancefile.Userswillneedtoknow

whattermsarewantedintheindex,andhowtheseshouldbedisplayed.OpenOffice.org

allowsanindextohaveuptothreelevels:parent,subparent,indexeditem.

Preparation

PlacethecursorinthedocumentwheretheindexistobeinsertedthenselectInsert>

IndexesandTables>IndexesandTables.OntheIndex/Tabletab,enterintotheTitlebox

thenamethatwillbetdisplayedatthebeginningoftheindex.IntheTypebox,choose

AlphabeticalIndex.UnderOptionscheckConcordancefileandafterclickingonFile,choose

New.ASaveAsdialogboxpopsupandanamemustbeassignedtotheindexandSaved.

Theextensionautomaticallygiventotheconcordancefileis.sdi.Theotherfieldsandtabs

intheInsertIndex/Tablescreenareusedtodesignthelayoutoftheindex.

EnteringData

The'EditConcordanceFile'screenisnowdisplayedwithsevencolumns:Searchterm,

Alternativeentry,1

key,2

key,Comment,Matchcase,andWordonly.

'Searchterm'istheactualtermtobesearchedforinthedocument.Thesearchtermcanbe

morethanoneword.

'Alternativeentry'isthetermthatwillbeshownintheindex.IftheSearchandAlternative

termsarethesame,Alternativecanbeleftblank.

key'istheparenttermthatthecurrenttermshouldbelistedunderinamultilevelindex

andisleftblankifthetermistostandonitsown.

key'isthesubparenttermthatthecurrenttermshouldbelistedunderinamultilevel

indexandisleftblankifthetermistostandonitsownorifitonlyhasoneparent.

TheinformationintheCommentfielddoesnotgetprintedintheindexandcanbeusedfor

anyadditionalinformation.

'Matchcase'meansthatuppercaseandlowercaselettersareconsideredwhensearchingfora

termandis'No'bydefault.

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Chapter3:ManagingTextDocumentsWithWriter

'Wordonly'meanstermswillonlybepickedupifthefullsearchtermword(s)arefoundin

thecorrectorder.Forexample,ifthesearchtermis'inpresent'everyinstanceoftheword

'in'followedbytheword'present'willbeindexedbut'inpresentation'or'inapresent'will

notbeindexed.'Wordonly'is'No'bydefault.

Afterenteringthetermspress

'OK

'tosavetheconcordancefile.

Torevieworchangeentries,rightclickanywhereinthethedocumentandchooseEdit>

Index/TabletobringuptheInsertIndex/Tabledialogue.Thenchoose

'Edit'

underthe

'File'

button.

Aconcordancefilecanalsobecreatedormodifiedmanually.Followtheabovestepsto

createaconcordancefile,thoughitisonlynecessarytoenteronelineofdata.Savethefileto

createthe

.sdi

file.ThisfilecannowbeopenedinWriterandadditionalentriescanbe

madeorexistingentriescanbemodified.Whensavingthemodifieddocumenttheremaybe

awarningmessageaboutformatting,answer

'Yes'

tosaveintheTextfileformat.Thiswill

keepthe

.sdi

extension.

Thetextdocumentdisplayseachentryoftheconcordancefileasaseparatelineandthe

itemsareseparatedbysemicolons.Thefieldsare:Searchterm;Alternativeentry;1

st

Keyor

Parent1;2

KeyorParent2;MatchCase;Wordonly

Ifthereisnoinformationforaspecificfield,thatspotshouldbeleftempty.

Commentedlinesbeginwith

andareignoredbytheindexingsystem.

'Match case

'and

'Word only'

areinterpretedas

'No'

or

'False'

iftheyare

emptyorcontainazero.Allothercontentsareinterpretedas

'Yes

'or

True

Ifthesearchtermandalternativeentryarethesame,leavethealternativeentryblank.Ifthe

userwantstomakesurethetermisdisplayedaparticularway,enteritintheAlternative

entryfieldexactlyasitshouldbedisplayed.Forexample,searchingfortheword

'e-mail'

inthedocument,itshouldbeindexedregardlessofwhetheritisupperorlowercase;

however,displayoftheindexentrymustbeuppercase.Thus,theconcordancefileentry

shouldbe

e-mail;E-mail;;;0;1 OR E-mail,E-mail;;;0;1

.Withoutthe

alternativeentry,theindexwilldisplaythefirstinstanceof'email'foundinthedocumentso

itmayormaynotbecapitalized.

Ifthesearchtermhasnoparent,leaveParent1andParent2blank.

Parent 1

isthe

highestparent,

Parent 2

isasubparentof

Parent

1.

Examplefile

Inadocumentonanimalstheindexcouldhavealistingforcatbreeds.

Parent 1

wouldbe

'cats'

,Parent2wouldbe'

longhaired

','

shorthaired

'or'

semi longhaired

Examplesofentries(thecommentedlinesaregivenforexplanationandarenotrequired):

#American Shorthair

isthesearchtermandthe

#alternative

entry

soonlyneedstobelisted#once

#Catsisthehighestlevelparentwith#shorthairedasa

subparent.

OpenOffice.orgUserGuidefor2.x

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Chapter3:ManagingTextDocumentsWithWriter

#Matchcaseis0whichmeansfalse,soallupper#andlower

caseinstanceswillbeselected

#Wordonlyis1whichmeanstrue,soonly#instancesofthe

fullwordswillbeselected.

#Itwouldnot#includeAmericanshorthaired.

AmericanShorthair;;cats;shorthaired;0;1

Himalayan;;cats;longhaired;0;1

MaineCoon;;cats;semilonghaired;0;1

NorwegianForest;;cats;semilonghaired;0;1

Persian;;cats;longhaired;0;1

Abyssinian;;cats;shorthaired;0;1

Bengal;;cats;shorthaired;0;1

#feedcatsandcattreatsarebothsearchterms#thatwill

beincludedinthefollowingindex#entry:

#cats

#care

#feeding

feedcats;feeding;cats;care;0;1

cattreats;feeding;cats;care;0;1

Onceentriesaremadeintheconcordancefile,itmaybenecessarytomakesureonlythe

desiredtextisindexed.Userscaneitherlookattheindexresultsoruse

'Find and

Replace

'inthedocumentandentereachsearchtermtoseewhattextwillbeindexed.If

somethingisbeingindexedthatisnotwanted,onewillneedtomodifythesearchtermto

eliminatetheunwantedtext.

Forexample,adocumentonnaturecouldincludeinformationabouttreesandanimals.An

indexentryforbarkwouldpickuptreebarkandtextaboutanimalsbarking.Toinsurethat

onlythetreebarktextisindexed,ausermighthavetochangetheentryfrom:

bark;;tree;;0;1

to:

tree bark;bark;tree;;0;1

and:

bark of the tree;bark;tree;;0;1

Theorderofentriesinaconcordancefiledoesnoteffectthedisplayorderwhichis

alphabetical.However,keepinglikeitemstogethermakesiteasiertotrackdownanyerrors

ortofindanentrythatneedstobechanged.

TurningonView>FieldShadingsallowsuserstoseewhichtermsareindexedandmight

helpdeterminewhatindexitemshavebeenforgotten.

OpenOffice.orgUserGuidefor2.x

121

C# Create PDF from Word Library to convert docx, doc to PDF in C#.

Change Word hyperlink to PDF hyperlink and bookmark. C#.NET Sample Code: Convert Word to PDF in C#.NET Project. Add necessary references:

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C# Create PDF from PowerPoint Library to convert pptx, ppt to PDF

Export PowerPoint hyperlink to PDF in .NET console application. C#.NET Demo Code: Convert PowerPoint to PDF in C#.NET Application. Add necessary references:

add links to pdf file; adding hyperlinks to pdf documents

Chapter3:ManagingTextDocumentsWithWriter

CreatingBibliographies

Bibliographyentriesareoftenintheformof:“

Smith[Smith1995]hasalsocarried

outresearchonthismatter

”orsimilarsothatthereaderknowsthatmoredetailed

informationcanbefoundinthebibliographyunder“

Smith1995

”withthefullnameofthe

author,titleofthebook,publisher,dateofpublicationandamyriadofotherpossibleterms.

DecidewhatdetailsshouldappearinthebibliographyandthenuseInsert>Indexesand

Tables>IndexesandTableswithaTypeofBibliographytodefinehowtheentrieswill

lookwhendisplayed.

SelectTools>BibliographyDatabasetoopenthebibliographydatabase.Examinethe

columnsandfindonelabelledTypethenusedifferententriesformagazinearticlesthanfor

entriesconcerningbooks.Forthisreasonthebibliographydatabaseisdividedintodifferent

typesofsourcesofliterature.AnewrecordcanbeinsertedintheInsertBibliographyEntry

(byclickingtheNewbutton),butthese“adhoc”recordswillbesavedonlyinthecurrent

document,notintheBibliographyDatabase,andthenonlyiftherelevantnewentryis

actuallyinserted.

Note:Whensavingadocumentwithbibliographyentries,allinformationbelongingtotheentrieswill

automaticallybesavedinahiddenfield.Inthisway,alldatawillbeincludedwhenthedocumentisdistributed,for

example,onadisk.Itdoesnotmatterwhetherthebibliographywascreatedinthedocumentornot.

1. Toinsertthebibliographyentriesintothetext,positionthecursorinthetextwherethe

entryistoappearandthenchooseInsert>IndexesandTables>BibliographyEntry.

Thefollowingdialoguewillappear:

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Chapter3:ManagingTextDocumentsWithWriter

2. Firstdecidewhethertoselecttheentryfromtherecordscontainedinthebibliography

databaseorfromtheentriesthatarecontainedinthecurrentdocument(andwhichcan

differfromentriesofthesamenameinthebibliographydatabase).Anentryinthe

documentcontentcanbeidenticaltoanentryintheBibliographyDatabase.Theentryin

thedocumenthasprecedence.

3. IftherequiredentryalreadyexistsasadatarecordselectitinthelistboxShortnameand

clickInsert.Ifthedesiredentrydoesnotyetexist,createanewentry.IftheNewbuttonis

usedtodothis,onecandefineanewrecord,butthiswillonlyberecognizedinthecurrent

document.

Iftherecordshouldbeincludedinthebibliographydatabase,chooseTools>

BibliographyDatabase,enterthenewrecordandtheninsertthebibliographydatabase

entryinthedocument.

Updating,EditingandDeletingIndexesandTablesofContents

IndicesandTableofContentsaresnapshotsofwhatispresentatthetimetheyarecreated.

Obviouslythereareoccasionswhentheseneedupdating,editingordeleting.Thefollowing

instructionsgivethestepsneededtoaccomplishanyoftheabovetasks.

1. Placethecursorintheindex/tableandrightclicktoopenthecontextmenu.

2. Selectthedesiredcommand:

a) UpdateIndex/Table

b) DeleteIndex/Table

c) EditIndex/Table

d) EditParagraphStyle

Note:(d)EditIndex/TableisonlyavailableifInsert>IndexesandTables>IndexesandTables>Index/Table>

Protectedfrommanualchangesisselected.Thisisbecause,bydefault,indicesandtablesofcontentsare

protectedfromchanges.

EditingtheFormatofanIndex/TableofContents

TheEntriestabontheInsert>IndexesandTables>IndexesandTablesdialoguepermits

editingtheformatofanindex.Inthistab,alterthewayinwhichentries,tabstopsandpage

numbersarearrangedetcetera.UsingtheStylestab,assignotherParagraphStyles.For

detailedinstructions,refertotheOpenOffice.orgHelp.

Hyperlinkscanbeautomaticallyassignedtotheentriesinthetableofcontentsusingthe

followingmethod:

1. GototheEntriestabpage,

2. Placethecursorinthestructurerowbeforetheentry<E#>

3. ClicktheHyperlinkbutton,thenplacethecursorafter<E>andclickHyperlinkagain.

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Chapter3:ManagingTextDocumentsWithWriter

Wherethelistisatableofcontentsforthedocument,clickahyperlinktogostraighttothe

firstoccurrence;however,forthistoworkthetableofcontentsmustbegeneratedfrom

headings.

IndexesCoveringMultipleDocuments

Thereareseveralwaysofcreatinganindexcoveringmultipledocuments:

•

Createanindexineachindividualdocument,thencopytheindexesintoadocumentand

posteditthem.

•

Amoreelegantsolutionistoselecteachindividualindexasasection(Insert>Section)

andinsertthesesectionsinacommonindexdocumentasalink.

•

Ifoneisworkingwithamasterdocument,commonindexesarepossibleacrossallsub

documents.

Moreinformationaboutmasterdocumentscanbefoundlaterinthismanual.

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Chapter3:ManagingTextDocumentsWithWriter

HeadingsandNumbering

Mosttextdocumentsbenefitfromuseofheadingsandnumbering.Writerprovidesautomatic

functionsthathelptheusermanagethestructureandformattingofdocumentsviaheadings

andnumbering.

NumberingandNumberingStyles

NumberinginadocumentmaybeappliedeitherasdirectformattingorbyusingaStyle,in

thesamemannerasisdonewithotherparagraphattributessuchas“Justified”or“Line

Spacing”.TheiconsonthenumberingobjectbarandtheoptionsintheFormat>Bullets

andNumberingdialogueapplydirectformatting.Directformattingisalsoappliedwhen

automaticnumberingisusedviatheAutoFormat/AutoCorrectfunction.

Note:TheAutoNumberingofAutoCorrectisnotappliedtotheStyleslistedintheStylesandFormattingwindow

under“

SpecialStyle

s”.

ANumberingStylecanbeappliedaspartofcertainParagraphStylesorapplieddirectlyto

theparagraphs.Withtheformercase,onecantakeadvantageoftheparagraphformatting

systemfornumberingaswell.ChangingaNumberingStyleensuresthatallnumbering

createdwiththisStylewillbeautomaticallyreformatted.NumberingStylesaredescribedin

theOpenOffice.orgHelp.

TurningBulletsOnandOff

Bulletsmaybeturnedonanoffinadocument.Thefollowingisonemethodtoturna

bulletedlistonandoff:

1. Placethecursorinaparagraphtobemarkedwithabulletsymbol,orselectanumberof

paragraphs.

2. ClickontheBulletson/officonontheText

ObjectBar.Theparagraphorparagraphs

willbeformattedasabulletedlist.

3. Inanexistingbulletedlist,ifoneclickstheBulletson/officon,theparagraphswillturn

backintonormaltext.

4. Inabulletedlist,clickingontheiconatthefarrightoftheobjectbarchangestheText

ObjectBartotheNumberingObjectBarwhichcontainsiconsformovingandrearranging

numberedparagraphs.Byopeningthecontextmenuontheobjectbar,userscanalso

selectwhichbartodisplay.

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Chapter3:ManagingTextDocumentsWithWriter

Onecanselectfurthersettingsforthebulletedlistinwhichthecursorispositionedwiththe

Format>BulletsandNumberingdialogue.

•

ChoosedifferentbulletsymbolsunderFormat>BulletsandNumbering>Optionsby

clickingonthebuttonwiththreedots.ThisopenstheSpecialCharactersdialoguebut

onlyif“Bullet”wasselectedintheNumberingpulldownlist.

TurningNumberingOnandOff

Turningnumberingonandoffcanbeaccomplishedasfollows:

1. Highlighttheparagraphstobenumberedorreturnedtonormaltext.

2. ClickontheNumberingon/officonontheText

ObjectBar.Theparagraphsare

formattedasanumberedlistor,withanexistingnumberedlist,theparagraphswillturn

backintonormaltext.

Numberedlistsarebestcontrolledinthesamemannerasbulletedlists,i.e.withtheiconson

theNumberingObjectBar.Whenanumberedlistismoveddownalevel,thesubordinate

numberedlistatthislevelstartsfromoneagain.UsingtheShowsublevelsboxinFormat>

BulletsandNumbering>Options,selectwhichpreviouslevelsshouldbeincludedinthe

numberedlist.

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126

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