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Chapter3:ManagingTextDocumentsWithWriter
InterruptingandContinuingNumbering
Sometimes,withaseriesofautomaticallynumberedparagraphs,thereisoneparagraphthat
mustnothaveanumberasthefollowingexampledemonstrates:
1. Firstparagraph.
2. Paragraphtwo.
Anunnumberedparagraph.
3. Paragraphnumberthree.
Todothis,choosefromthefollowingmethods:
Deletetheautomaticnumbering
1.Selectallparagraphs1to4andclickontheNumberingon/officon.
2.Placethecursorbeforethefirstcharacterofthethirdparagraph.
3.PresstheBackspacekeytodeleteonecharactertotheleft.
Note:Theparagraphremainsindentedbutlosesitsnumber.Thefourthcharacternowhasthe
number3.ThismethodalsoproducesthedesiredresultaftersavinginHTMLformat.
Formattingtheparagraph
1.Selectallparagraphs1to4andclickontheNumberingon/officon.
2.Placethecursorinthethirdparagraph.
3.ClickagainontheNumberingon/officon.
Thisishowtheunnumberedparagraphwasproducedintheexampleabove.However,with
HTMLformat,theinterruptioncreatestwoseparatelynumberedlists.
Continuingnumberingwithanewstartingvalue
1. Numberparagraphs1and2withtheNumberingon/officon.
2. Placethecursorinthefourthparagraph.
3. ChooseFormat>BulletsandNumberingandgototheOptionstab.
4. IntheNumberingpull­downlistselect“1, 2,3...”.
5. IntheStartatspinboxselectthestartingvalue–inthiscase3.
6. ClickOK.
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Chapter3:ManagingTextDocumentsWithWriter
NumberingLines
Whenlinesaretobenumberedwithinadocument,selectthelinenumberingpropertiesthat
arewantedviatheTools>LineNumbering.Theusercandecide,forthewholeofthe
document,whetherblanklinesshouldbecountedaswell,andwhetherlinesintextframes
shouldlikewisebecounted.Decidetheintervalsatwhichlinesarenumberedandinsert
separatorsbetweentheseintervalstoidentifyaparticularlinenumber.Thelinenumbering
appearsonthescreenandisprinted.
Otherlinenumberingpropertiescanbeappliedtotheparagraph(Format>Paragraph>
Numbering)ortotheParagraphStyle.Doingitthiswayensuresgreaterflexibility,asone
canexcludeaparagraphfromthelinenumberingorrestartthenumberingataparagraph
withanyvalue.
LineNumberingforAllParagraphs
1. SelectTools>LineNumbering.
2. ChecktheShownumberingcheckbox.
Thisnumbersalltheparagraphsinthedocument.
LineNumberingforParticularParagraphs
1. Enablethelinenumberingforallparagraphsasdescribedabove.
2. OpentheStylesandFormattingwindowandclicktheDefaultparagraphstyle.
3. Right­clicktoopenthecontextmenu.
4. ClickModifytoopentheParagraphStyle:Defaultdialogue.
5. SelecttheNumberingtab.
6. UncheckIncludethisparagraphinlinenumbering.Asallparagraphstylesarederived
fromtheDefaultstyle,noparagraphwillbenumberedunlessasubordinateparagraph
styleexistsandwasmodifiedaccordingly.
7. Now,inthedocument,highlightalltheparagraphsthataretobenumbered.
8. SelectFormat>Paragraph>Numbering,checktheIncludethisparagraphinline
numberingcheckbox.
9. ClickOKwhendone.
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Chapter3:ManagingTextDocumentsWithWriter
TablesinText
Tablesandspreadsheetscanbeincludedintextdocuments.
InsertingTables
Thereareanumberofwaystoinserttablesintextdocuments:
Insertinganemptytableusingthemouse:
1. Placethecursoratthepositioninthetextwheretoinsertthetable.
2. PointwiththemousetotheInserttableiconontheInsertfloatingtoolbar.
3. Pressthemousebuttonandmovethemousedownandtotherightuntiltherequired
numbersofrowsandcolumnsappearinthepreviewareaundertheicon.
4. Releasethemousebutton.(Toaborttheprocess,beforereleasingthebuttonmovethe
mouseuportotheleftuntilthewordCancelappearsinthepreviewarea.)
InsertinganemptytableviatheInsertmenuorfloatingtoolbar:
1. Placethecursoratthepositioninthetextwheretoinsertthetable.
2. SelectInsert>TablefromtheFunctiontoolbarorclickbrieflyontheInsertTableicon
ontheInsertfloatingtoolbar.EitheropenstheInsertTabledialogue.
Insertingasinglerowtablebytyping
++...
or
||...
Typeasequenceoftwoormore'+'or'|'charactersatthestartofanewparagraphandendit
bypressingtheEnterkey.Theparagraphisautomaticallyconvertedtoatablewithasingle
rowandthenumberofcolumnsequaltoonelessthanthenumberof'+'or'|'characters.
Separatethe'+'or'|'charactersbyoneormoreofanyof(­,<tab>,<space>,=,_)inorderto
determinetheinitialcolumnwidths.
Thisfeaturecanbeturnedoff/onviatheTools>AutoCorrect>Optionsdialogueby
togglingtheCreateTablecheckbox.
InsertingfromOpenOffice.orgCalcwiththeclipboard
1. OpenthetextdocumentandtheCalcdocumentfromwhichtoinsertarangeofcells.
2. Selectarangeofcellsfromthespreadsheet.Copyittotheclipboard,forexamplewith
Ctrl+c.
3. Switchtothetextdocument.Therearenowvariousoptionsforinsertingtherangeof
cells:
Usethe“normal”commandEdit>PasteorCtrl+Vtoinserttherangeofcellsasan
OLEobject.Double­clickontheOLEobjectinordertoedititwithCalctoolsand
commands.Clickoutsidetheobjecttoquiteditmode.
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Chapter3:ManagingTextDocumentsWithWriter
ChooseEdit>PasteSpecialtoopenthePasteSpecialdialoguewhichhasseveral
optionsfromwhichtochoose.Thesameoptionscanalsobefoundonthesubmenuof
thePasteiconontheStandardtoolbar:
Options
Isinsertedas...
“Calc”
OLEobject—aswith
Ctrl
(V)ordrag­and­drop
GDImetaFile
Graphic
Bitmap
Graphic
HTML(HyperText
MarkupLanguage)
AHTMLtable.
Formattedtext[RTF]
AstandardOpenOffice.orgWritertableobject
DDElink(onlyunder
Windows®)
Tablestructureandcontents,withoutformatting.With
updating.
Unformattedtext
PlaintextwithTabdelimiters
InsertingfromOpenOffice.orgCalcusingdrag­and­drop
OpenthetextdocumentandtheCalcdocumentfromwhichtoinsertarangeofcells.
1. Highlighttherangeofcellsfromthespreadsheetthatshouldbeinthedocument.
2. Clickinthisselectedrangeofcellsandholddownthemousebutton.Waitamomentuntil
thecursorchanges.
1. Withoutreleasingthemousebutton,dragtheselectedrangeofcellsintothetext
document.Shouldthetextdocumentnotbevisible,firstmovethemousepointertothe
textdocumenticononthetaskbarandwaitamomentuntilthetextdocumentopens.In
thetextdocument,agrayinsertioncursorfollowsthemousepointertothelocationof
wherethetableistobeplaced.
3. Releasethemousebuttonwhenthegrayinsertioncursorisatthelocationwherethetable
istobeinserted.
DeletingTables
Whendeletingawholetablefromatextdocument,theuserhasthefollowingoptions:
1. Byparagraph:
a) Selectfromtheendoftheparagraphbeforethetabletothestartoftheparagraphafter
thetable.
b) Press(Del)orBackspace.
2. Bytable:
a) Placethecursorinthetable.
b) selectallcells,forexamplebypressing(Ctrl+a)
c) openthecontextmenu.
d) selectRow>Delete.
Note:Method2(bytable)alsoworksatthebeginningorendofadocument.
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Chapter3:ManagingTextDocumentsWithWriter
InsertingParagraphsBeforeTablesatStartofPage
Occasionallyatablewillgetinsertedattheverybeginningofatextdocumentor
immediatelyafterafixedpagebreak,andnowtextmustbeinsertedbeforethistable.Thisis
notdifficultbuthowtodoitcanbepuzzling.Here'show:
1. Placethecursorinthefirstcellofthetable,rightatthestartofanycontentinthatcell.
2. PressEnter,whichaddsaparagraphbeforethetableandmovesthecursortoit.
1. FormattingTablesinTextDocuments
Anewtableinsertedintoatextdocumentcanhavethedefaultformatwhichmeansthatthe
firstrowhastheParagraphStyle“TableHeading”,andallotherrowswillhavethe
“TableContents”Style.Textenteredinthefirstrowwillautomaticallybeboldedand
centered.Thissectiondescribesvariousformattingoptionsthatcanbeusedtodeterminethe
overallappearanceofatable.
Resizecolumns,rows,andcells
Tablecolumnsandrowscaneasilyberesizedjustbymovingtheirborders.Onecanalso
easilymergerangesofcellsintoasinglecell,orsplitindividualcellshorizontallyor
vertically.ForthisthereareiconsontheTabletoolbar,calledMergeCellsandSplitCells,
whichcanbeused,orusethecorrespondingentriesintheTablemenu.Thisgivesgreat
flexibilityinformattinganytable.
TableAutoFormat
Toquicklysetupexistingtables,anumberofpredefinedtablestylesareavailableviathe
Table>AutoFormatdialogue.
Autoformattingcannotbeapplied,however,ifthetablehasalreadyhadit'scellstructure
modified(cellsmergedorsplit,evenifcellsweremergedandthenrestoredtotheiroriginal
splitstate,etcetera).
Tablepropertiesingeneral
Withthecursorinthetable,opentheTableFormatdialogueeitherwiththemenucommand
Table>PropertiesortheTablecommandinthecontextmenu.
Tochangethetablebackground,forexample,proceedasfollows:
1. Selectthecellstowhichtoassignabackgroundcolour.
2. Now,eitherchooseTable>PropertiesorclickTableinthecontextmenuoftheselected
cells.
3. IntheTableFormatdialogue,clicktheBackgroundtab.
Noticethetwolistboxesatthetopofthedialogue.Intheleftbox,chooseacolouror
graphicsasthebackground.Intherightbox,definewhethertoapplythebackgroundto
theselectedcells,thewholerow,ortheentiretable.Cellformattingtakespriorityover
rowformatting.
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Chapter3:ManagingTextDocumentsWithWriter
4. ClickOKuponmakingachoice.
5. Tablescanbedesignedwithevengreaterimpactusingthematicallyappropriate
backgrounds.Whilebackgroundcoloursandgraphicsarealwaysinsertedbehindtextand
valuesinatable,graphicsandotherobjectscanalsobeinsertedintothetable.
a. Setthecursorinthecellwheretheobjectistoappear.
b. Toinsertgraphics,chooseInsert>Picture>FromFile.
c. IntheInsertPicturedialogue,selectthedesiredgraphicsfile.
d. ClickOpen.
e. ClickontheinsertedgraphicobjectandselectthePicturecommandfromthecontext
menu(ordouble­clickonthegraphicobject).InthePicturedialogue,varioussettings
canbedefinedforthegraphicanditsfunctioninthedocument.
Forexample,definehowtextistowraparound,whichwilldetermineifthetext
shouldflowaround,throughorbesidethegraphicobject.Userscanalsoseta
hyperlinkwhichcanbeloadedwheneverthegraphicobjectinthetextdocumentis
clicked.Furthermore,agraphicobjectcanbelinkedtoamacroandinsodoing,
assignvariouseventstoit.Onecould,forexample,usethiscapabilitytoprogram
certainfunctions,suchashavingasoundplayedwhenthemousepointertouchesthe
graphicobject.
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CalculatinginTextDocuments
FormulaeinTextDocuments
PressingF2openstheFormulabar.Clickingtheformulaicon
intheformulabaropens
asubmenufromwhichonecaninsertaformula.
Theformulaappearsintheinputlineatthecurrentcursorposition.Tospecifyarangeof
cellsinatable,selectthedesiredcellswiththemouse.Thecorrespondingcellreferences
alsoappearintheinputline.Enteradditionalparameters,asnecessary,andclickApplyto
confirmtheentry.Aformulacanalsobeentereddirectly,iftheappropriatesyntaxisknown.
Thisisnecessary,forexample,intheInsertFieldsandEditFieldsdialogues.
Note:The
SUM
functionisonlyvalidinformulaewithinatablecell.
FormulaOptions
BasicCalculationFunctions
Addition
+
Calculatesthetotal.
Example:<A1>+8
Subtraction
­
Calculatesthedifference
Example:10­<B5>
Multiplication
MULor*
Calculatestheproduct.
Example:7MUL9
Division
DIVor/
Calculatesthequotient
Example:100DIV15
BasicFunctionsintheSubmenu
Sum
SUM
Calculatesthesumoftheselectedcells.
Example:SUM<A2:C2>displaysthesumofthevalues
incellsA2toC2
Round
ROUND
Roundsanumbertothespecifieddecimalplaces.
Example:15.678ROUND2displays15.68
Percent
PHD
Calculatesapercentage
Example:10+15PHDdisplays10.15
SquareRoot
SQRT
Calculatesthesquareroot.
Example:SQRT25displays5.00
Power
POW
Calculatesthepowerofanumber.
Example:2POW8displays256.00
Operators
Variousoperatorsmaybeinsertedinaformula.Choosefromthefollowingfunctions:
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List
Separator
|
Separatestheelementsinalist.
Exampleofusingalist:
MIN10|20|50|<C6>|<A2:B6>|20
Equal
EQor
==
Checksifselectedvaluesareequal.Iftheyareunequal,the
resultiszero,otherwise1(true)appears.
Example:<A1>EQ2displays1,ifthecontentofA1
equals2.
NotEqual
NEQ
or!=
Testsforinequalitybetweenselectedvalues.
Example:<A1>NEQ2displays0(wrong),ifthecontent
ofA1equals2.
Lessthanor
Equal
LEQ
Testsforvalueslessthanorequaltoaspecifiedvalue.
Example:<A1>LEQ2displays1(true),ifthecontentof
A1islessthanorequalto2.
Greaterthan
orEqual
GEQ
Testsforvaluesgreaterthanorequaltoaspecifiedvalue
Example:<A1>GEQ2displays1(true),ifthecontentof
A1isgreaterthanorequalto2.
Less
L
Testsforvalueslessthanaspecifiedvalue
Example:<A1>L2displays1(true),ifthecontentofA1
islessthan2.
Greater
G
Testsforvaluesgreaterthanaspecifiedvalue
Example:<A1>G2displays1(true),ifthecontentofA1
isgreaterthan2.
BooleanOr
OR
TestsforvaluesmatchingtheBooleanOR
Example:0OR0displays0(false),anythingelseresults
in1(true)
BooleanX
Or
XOR
TestsforvaluesmatchingtheBooleanexclusiveOR
Example:1XOR0displays1(true)
BooleanAnd
AND
TestsforvaluesmatchingtheBooleanAND
Example:1AND2displays1(true)
BooleanNot
NOT
TestsforvaluesmatchingtheBooleanNOT
Example:NOT1(true)displays0(false)
StatisticalFunctions
Choosefromthefollowingstatisticalfunctions:
Mean
MEAN
Calculatesthearithmeticmeanofthevaluesinanareaora
list.
Example:MEAN10|30|20displays20
Minimum
Value
MIN
Calculatestheminimumvalueinanareaoralist.
Example:MIN10|30|20displays10
Maximum
Value
MAX
Calculatesthemaximumvalueinanareaoralist.
Example:MAX10|30|20displays30.00
TrigonometricFunctions
Choosefromthefollowingtrigonometricfunctions:
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Sine
SIN
Calculatesthesineinradians
Example:SIN(PI/2)
Cosine
COS
Calculatesthecosineinradians.
Example:COS1
Tangent
TAN
Calculatesthetangentinradians.
Example:TAN<A1>
ArcSine
ASIN
Calculatesthearcsineinradians.
Example:ASIN1
ArcCosine
ACOS
Calculatesthearccosineinradians.
Example:ACOS1
Arc
Tangent
ATAN
Calculatesthearctangentinradians.
Example:ATAN1
MoreDefinedValues
PI
PI
3.1415...
Euler's
constant
E
2.7182...
True
TRUE
notequalto0
False
FALSE
=sum<C4>
CalculatinginText
1.Placethecursoratthepositioninthetextwherethecalculationresultshouldappear.
2.Press(F2)todisplaytheFormulabaratthetopofthemaineditwindow(abovethe
horizontalrulerifrulersareshown).
3.Enterthedesiredformula,forexample(4+6)* 100.
4.PressEnterorclickonApplytoinserttheresult.
UsetheFormulaicontoperformmorecomplexcalculations.Clickingonthisiconopensa
branchedsubmenufromwhichtoselectaformula.Theformulaeareplacedontheformula
baratthecursorposition,andusersarefreetoswitchbetweeninputtingformulaeandvalues
fromthekeyboardandviatheFormulaicon.
Asanexampleofamorecomplexcalculationtobeperformedinatext,supposewewantto
calculatethemeanvalueofthreefigures.
1. DisplaytheFormulabarwith(F2).
2. OpenthesubmenuoftheFormulaicon.
3. Choose“Mean”fromthestatisticalfunctions.Theinputfieldwilldisplay”=mean.”
4. Enterthefirstnumberandthenaverticalbar(|)asthelistseparator.
5. Enterthesecondnumber,anotherseparatorandthenthethirdnumber.Theinputfieldmay
nowshow,forexample,“=mean12|22|34.”
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6. PressEnter,toinsettheresultasafieldinthetext.
7. Double­clickonthefieldtoeditit.
CalculatingWithformulaeLocatedinText
Ifthetextalreadyhasaformula,theresultcanbeenteredintothetextwithoutusingthe
Formulabarasfollows:
1. Selectthecalculationformulainthetext.Thistextmustnotcontainanythingotherthan
figures,arithmeticoperatorsandanycurrencysymbols.
Example:12+24*2
2. HoldtheCtrlkeydownandpressthenumberpadplus(+)key,orchooseTools>
Calculate.Thecalculationresultwillbestoredontheclipboard.
3. Setthecursoratthepointwheretheresultofthecalculationistobeinserted.
4. PressCtrl+V,orchooseEdit>Paste.
Inthisexample,theresult,60,isinserted.Iftheformulaisstillselectedatthetimeof
insertion,theresultreplacestheformula.
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