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Chapter3:ManagingTextDocumentsWithWriter
ConditionalText
Fieldscanbeusedinadocumenttodisplaytextwhenaconditionismet.Forexample,one
candefinetheconditionaltextthatisdisplayedinaseriesofreminderletters.
Settingupconditionaltextisatwo­partprocess:
1. Createavariable,then
2. Createthecondition.
Definingandusingconditionaltext–byexample
Definingaconditionalvariable
Thefirststepintheprocessisdefiningavariablefortheconditionstatement.
Type“Reminder”inthedocument,andthenaddspace.
1. SelectInsert>Fields>Other.
2. ClicktheVariablestab.
3. Click“Setvariable”intheTypelist.
4. TypeanameforthevariableintheNamebox,forexample“Reminder”.
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Chapter3:ManagingTextDocumentsWithWriter
5. Click“Text”intheFormatlist.
6. Enter“1”intheValuebox,
7. ClickInsert.
Todisplayintegers,clickthe“­1234”format.
Definingaconditionandtheconditionaltext:
Thesecondstepintheprocessistodefinetheconditionthatmustbemet,thetexttobe
displayedwhentheconditionismetornotmet,andtoinserttheplaceholderfordisplaying
theconditionaltextinthedocument.
1. Placethecursorwheretheconditionaltextistobeinsertedinthetext.
2. ChooseInsert.Fields>Other.
3. ClicktheFunctionstab.
4. Click“Conditionaltext”intheTypelist.
5. TypeReminderEQ"3"intheConditionbox.Inotherwords,theconditionaltext
willbedisplayedwhenthevariableinthefieldthatwasdefinedinthefirstpartofthis
exampleisequaltothree.
Thequotationmarksenclosingthenumber3indicatethatthevariable,definedinthefirst
partofthisexampleisatextstring.Seeaboveforalistofoperatorsthatcanbeusedwhen
definingacondition.
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Chapter3:ManagingTextDocumentsWithWriter
6. TypethetexttodisplaywhentheconditionismetintheThenbox.Thereisnolimitto
thelengthofthetextthatcanbeentered.Onecanevencopyandpasteaparagraphinto
thisbox.
7. ClickInsert,andthenclickClose.
Displayingtheconditionaltext:
Inthisexample,theconditionaltextisdisplayedwhenthevalueoftheconditionalvariableis
equalto3.
1. Placethecursorinfrontofthefieldthatwasdefinedinthefirstpartofthisexample.
2. ChooseEdit>Fields.
3. ReplacethenumberintheValueboxwith"3".
4. ClickClose.
1. Ifthefielddoesnotautomaticallyupdate,pressF9.
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Chapter3:ManagingTextDocumentsWithWriter
CalculatinginTextDocumentTables
OpenOffice.orgWritertablescanalsoincludecalculations,andthesecanextendbetween
tables.
Forexample,therearetwotables,labelledTable1andTable2inwhichthefirstcellof
Table1mustbemultipliedbythefirstcellofTable2andtheproductreturnedincellA2
ofthecurrenttable.Inthiscase,thetablenamesserveastableidentifiers.
Here'show:
1. EnternumbersintocellsA1ofTable1andA1ofTable2.
2. PositionthecursorincellA2ofTable2.
3. PressF2tobringuptheFormulabar.Italreadystartswithan'='readyfortheusertotype
aformula.
4. ClickoncellA1ofTable1.OpenOffice.orgwillinsertthecellreference
<Table1.A1>intotheformulabar.
5. Theformulabarisstillwaitingfortheusertocontinueenteringtheformula,sonowtype
*(themultiplyoperator).
6. ClickoncellA1inTable2.OpenOffice.orgwillinsertthecellreference<A1>intothe
formulabarwithnouseraction.Notethatthistimethereferencedoesnotneedthetable
identifier.
7. PressEnternowtocompletetheformulaandtheproductispresentedinTable2cellA2.
1. Note:WiththehelpoftheNavigationBaronecannavigatequicklyandeasilybetween
thetableformulaeinthedocument.
Ifatableformulareferstoaninvalidtablecell,a“**Faultyexpression**”isdisplayedinthecell.Invalidtable
cellsareeitherdeletedcellsorthosewhicharethemselvesfaulty.
Itisonlypossibletorefertotablecellvaluesfromwithintables.Onetricktoinsertingatable
calculationresultwithintextisdemonstratedbythisnextexample.
ToaddcellsB1:B 10fromTable1andpresentthesuminalineoftext,:
CreatethetextandTable1.
1. Placethecursorinthetextwherethesumistoappear.
2. Insertaframe(Insert>Framemenucommand).IntheFramedialogueselectthe
AnchorasAsCharacter.
a) Deselecttheborder.
b) ClickOKtoclosethedialogue.
1. Deselecttheframebyclickingoutsideit.
Note:whenenteringtextintheframe,clickintheverycentreoftheframe.Theframeshouldnotbeselected,but
thetextcursorshouldbeinsidetheframe.
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Chapter3:ManagingTextDocumentsWithWriter
c) Insertasingle­celltableinsidetheframeusingInsert>Table.
d) Setarowandacolumnvalueof1,uncheckHeading,anduncheckBorder.
e) ClickOK.
f) ThecursorispositionedinTable2.
b) DefinetheformulabyeitherpressingF2ortypinganequalsign(=)intothecell(thisisa
short­cut),atwhichpointtheFormulabarwillbedisplayed.
TheformulaforcalculatingthetotalofcellsB1toB10is:“=<Table1.B1:B10>”.
Butdon'ttypethisyetbecausethereisasimplerway.
5. HighlightthecellsinTable1tobesummed.Dothisbykeepingthemousebutton
pressedasthepointerisdraggedfromthefirsttothelastcellbeingsummed.
6. ClosethemathematicalformulabyclickingtheAccepticonontheCalculationBar.The
resultofthecalculationwillbeseeninTable2.
7. Iftherearechangesinthecellsbeingsummed,updatetheresultbypressingfunctionkey
(F9).
Note:Insteadoffirstinsertingtheborderandtheninsertingatableinsidetheborder,startbyinsertingasingle­
celltable,thenselectthewholeofthiscell­theonlywaytodothisiswiththeshortcutkeys
(Ctrl+a)
andthen
clickontheInsert>Frameicon.Theborderautomaticallysurroundsthetable(incidentally,thisalsoworkswith
anysectionoftext).Nowsettheanchortocharacter,cutthewholetabletotheclipboardandpasteitwhereit
shouldgo,removethebordersfromtheframeandtableandapplyfurthersettings.
CalculatingAcrossMultipleTables
Calculationsinanytextdocument,wheretherearemorethanonetablewhichcontainsdata
requiredforcalculation,canbedoneinOpenOffice.orgWriter.Forexample:
Inserttwotableseachwithseveralrowsandcolumns.
1. Enterafewfiguresinthetables,butleaveatleastonecellempty.
Thetablesshouldbeautomaticallynamed“Table1”and“Table2”.Ifonechooses,each
tablecanbegivenadifferentname(Table>Properties,Tabletab,textboxName)using
onlylettersandnumbersfornaming.
1. Positionthecursorinanemptycell.
2. PressF2todisplaytheFormulabar.
3. Asanexample,enterSUM.
4. Individuallyclickthecellscontainingfiguresinbothtablesthatarepartofthecalculation.
Aftereachclick,enteraplussign(+)fromthekeyboard,andcontinuetothenextcell
containingafigure.
5. Finally,clicktheApplyiconontheFormulaBar.Forexample,ifaddingupthefirsttwo
rowsofeachtableandshowingthetotalinTable2,theformulais
=sum<Table 1.A1>+<A1>.
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Chapter3:ManagingTextDocumentsWithWriter
CalculatingCellTotalsinTables
1. Insertatablewithmultiplerows(Insert>Table)intoanewtextdocument.
2. Enteraseriesofnumbersintoacolumn,onenumberperrow,leavingthelastcellofthe
columnempty.
3. Placethecursorinthelastemptycellofthecolumn.
4. ClicktheSumiconintheTableobjectbar.
5. TheFormulabarappears,andaformulaindicatesthecellsofthecolumntobeadded.The
cellsareseparatedbyaverticalbar(|).
6. PresstheEnterkeytoconfirm,orclickApplyintheFormulabar.Thesumwillappear
inthelastcell.
Whennumbersarechangedinthetable,thesumisautomaticallybeupdated.If,forexample,
formattingthenumbersascurrency,selectthecellsandchooseNumberFormatfromthe
contextmenu.TheNumberFormatdialogueappears,wheretheusercanchooseanew
format.
MergingandSplittingCells
Onecanselectadjacentcellstogether,thenmergethemintoasinglecell.Conversely,alarge
cellthathasbeencreatedbymergingsinglecellscanbedividedbackintoindividualcells.
ThecommandsaredifferentinOpenOffice.orgWriterandCalc.
MergingCellsinOpenOffice.orgWriter
1. Highlightallthecellstobeincludedinthemergedcell.
2. SelectTable>MergeCells.
SplittingCellsinOpenOffice.orgWriter
1. Setthecursorinthecelltobesplit.
2. SelectTable>SplitCells.
Adialogueallowssplittingthecellintotwoormorecells,horizontallyorvertically.
MergingCellsinOpenOffice.orgCalcOLEObjects
1. Highlightallthecellstobeincludedinthemergedcell.
2. SelectFormat>MergeCells.Thestateofthismenuitemistoggledon.Notethatthis
menuitemreflectsthestateofthecurrentselectedcell.
CancellingthemergingofcellsinOpenOffice.orgCalcOLEObjects
1. Setthecursorinthecelltobesplit.
2. SelectFormat>MergeCells.Thestateofthismenuitemistoggledoff.
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Chapter3:ManagingTextDocumentsWithWriter
InsertingorDeletingRows/ColumnsUsingtheKeyboard
Thefollowingmethodsdescribehowtoinsertanddeleterowsandcolumnsusingthe
keyboard:
Toinsertanewcolumnorrow:
1. PutthetableininsertmodebypressingAlt+Ins.OpenOffice.orgwillwaitup
tothreesecondsfortehusertopressoneofthefollowingkeycommands:
i. Presstherelevantarrowkeytoinsertanewroworcolumntotherightorleft,
aboveorbelowthecurrentroworcolumn.
ii. HolddowntheCtrlkeyaswellastherelevantarrowkeytoaddacellinthat
direction,(bysplittingeitherthecurrentoranadjacentcell).
1. Todeleteacolumnorrow:
2. PutthetableindeletemodebypressingAlt+Del.OpenOffice.orgwillwaitupto
threesecondsfortheusertopressoneofthefollowingkeycommands:
i. Presstherelevantarrowkeytodeletearoworcolumntotherightorleft,
aboveorbelowthecurrentroworcolumn.
ii. HolddowntheCtrlkeyaswellasthearrowkey,tomergethecurrentcell
withtheadjacentcell.
RepeatingMultipleHeadingRowsinaTable
1. Ifautomaticallyrepeatingmorethanonerowwithinatablefollowingapagebreak,
thisishowtodoit:
1. Selectthefirsttablerow.
2. OpenthecontextmenuandchooseCell>Split.
a) IntheSplitCellsdialogue,selectthe“horizontal”direction.
b) Enterthenumberofrowsthataretoberepeated
c) confirmwith“OK”.
Allrowsatthebeginningofatablethatiscreatedinthismannerwillnowberepeatedaftera
pagebreak.
EnlargingandReducingCellsinTextTables
Thewidthandheightofrowsandcolumnsarechangeableusingthekeyboard,bydragging
anddroppingwiththemouseorbycommandsinthecontextmenu.Columnwidthscanalso
bechangednumericallyviaadialogue.
RowsandcolumnscanalsobeevenlydistributedwiththeiconsontheOptimize
floatingtoolbarontheTableObjectBar.
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Rowsandcolumnscanalsobemodifiedeitherinthetabledirectly,orwiththeaidofthe
rulers.Ifthemousepointerisrestedonaverticaldividinglineinthetable,thepointer
appearsasaseparatorsymbol,andonecansimplydragthedividinglinetothedesired
position.(Theusermayneedtoclickonceoutsidethetablebeforethisprocedurewillwork.)
Thedividinglinesontherulercanbemovedinthesameway.
Whenthekeyboardisusedtoenlargeandreduceatable,alwaysholddowntheAltkey
whilepressingoneofthefourarrowkeys.Thecurrentcolumnorrowisenlargedorreduced
bywhateveramountissetunderTools­Options>OpenOffice.orgWriter>Table>
Keyboardhandling.Rowsandcolumnsarehandledseparately.
Thecurrentroworcolumnisenlargedorreducedatitsright­handorloweredge.Ifones
pressestheShiftkeyaswellasAlt,theleft­handorupperedgewillbemoved.Hereare
twoexamplesthatexpectthatthecursorissetsomewhereinthemiddleofamediumtolarge
texttable:
1. HolddowntheAltkey,andpresstherightarrowkey.Thecurrentcolumnis
expandedbytheamountspecifiedTools>Options>OpenOffice.orgWriter>Table.
Theleftedgeofthecolumnremainsfixedwhiletherightedgemoves.
2. Now,holddowntheAltkeytogetherwiththeShiftkeyandpresstherightarrow
key.Therightedgewillremainfixedwhiletheleftedgewillmovetotheright,thereby
reducingthecolumn.
Theheightoftherowscanbeadjustedinthesameway.However,sincetherowsarepresetto
aminimumheight,onemustfirstincreasetheirsizebeforetheresultisobvious.
BypressingtheCtrlkeyduringtheprocess,theenlargementorreductionwillapplyonly
totheactivecellratherthantotheentireroworcolumn.Theproportionsofthetableremain
fixed.
AdaptingTableWidths
ThedisplayattributesofatablearedefinedbythesettingsunderTools>Options>
OpenOffice.orgWriter>Table.
Behaviorofrows/columns—Fixedmeans,forexample,thatifonecellismadewider
theadjacentcellwillbecomenarrower.Othercellswillnotbeaffected,andtheoverall
widthofthetablestaysthesame.
Behaviorofrows/columns—FixedandProportionalmeansthatalladjacentcells
becomeproportionallynarrower.Inotherwords,widecellswillshrinkmorethannarrow
ones.Again,tablewidthremainsconstant.
Behaviorofrows/columns—Variablemeansthatthewidthoftheentiretableis
variable.Wheneveranindividualcellismadewider,theentirewidthofthetableexpands
aswell.
Wheninsertingordeleting(cells,rowsorcolumns),thetablemodedecideshowthe
neighbouringcells,rowsorcolumnsshouldbehave.Inthetablemode,newrowsand
columnsareonlyinsertedinafixedwayifthereissufficientspace.
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Chapter3:ManagingTextDocumentsWithWriter
Images,Drawings,ClipartandFontWork
Images,drawings,clipart,andspecialFontWorkobjectscanbeinsertedinthetext
document.
PositioningObjects
Therearevariouswaysofanchoringtheobjectsonatextpage,suchasgraphicsandtext
frames.Thefollowingdescribesthevariousoptions,basedontheexampleofaframe:
Anchoring
Effect
asaCharacter
Framesareplacedinthedocumentlikeanyothercharacter,
hence,theyhaveanimpactonthelinesizeofthelineandtheline
break.
toCharacter
FrameiswithitsXandYcoordinatesassociatedtoacharacter,
forexample,intheXdirectionalwaystothemarginandintheY
directionalwaystotheheightofthecharacter(marginalframe).
Theframeshouldbesetat“Flow”.
toParagraph
Frameisassociatedtoaparagraph,changesitspositionwiththe
paragraph.
onthePage
Framehasalwaysthesamepositioninrelationtothepage
margins.
onFrame
Frameisinsidethesuperiorframeinafixedposition.
Theanchordetermineswhatspecifictextfeaturetheobjectisboundtoasthedocument's
contentandformattingisaltered.Forexample,itispossibletosettheframeonafixed
positioninrelationtoapagemargin,toaparagraphmargin,toatextarea,etc.
Theframepositiononevenpagescanbeautomaticallymirrored,sothatafixedpositionin
relationtotherightsideofthepageproducesacorrespondingpositionontheleftsideofthe
page.Forexample,agraphiccanalwaysbepositionedinsidetheouteredgeofpages.Where
thegraphicis,say,anarrowpointingtothetext,itisagoodideatomirrorthisautomatically
onevenpagestoo.Todothis,usetheMirroronevenpagesoptionontheTypetabofthe
Graphicsdialogue(choosePictureinthecontextmenuofthegraphic).
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