Chapter3:ManagingTextDocumentsWithWriter
7. IfthetextisasectionlinkedtoanotherfilechooseInsert>Section.IntheInsert
Sectionsdialoguethatappears,clickLinkandselectthefilewantedwiththe...
button.
8. Finally,clicktheInsertbutton.
UsingcolouredorGraphicBackgrounds
Toassignacolouredbackgroundtoaparagraph,placethecursorinthatparagraphandclick
theBackgroundcolouriconintheObjectbar.Afloatingcolourpaletteappearsfromwhich
thedesiredcolourisselectedbyclickingitonce.
Note:Whenfrequentuseofabackgroundcolourforcertainparagraphsisused,itisbesttocreateaParagraph
Styleforthispurpose.
Abackgroundcanbeagraphicimageratherthanacolour.Thebackgroundgraphicimageis
assignedtoaparagrapheitherviatheParagraphStyle(inthatcase,allparagraphsbasedon
thisStylewillhavethesamegraphicbackground),oruseFormat>Paragraph....toeditit.
ClicktheBackgroundtabandinthelistboxAsselect“graphics”inordertopickoutan
appropriategraphicimage.
CreatingaTableofContents
Tablesofcontentscanbecreatedmanually;however,ifthecontentsarealtered,thetableof
contentsmustbemanuallyupdated,aswell.Itismuchmoreconvenient(andtime­saving)to
havetheprogramcreateatableofcontentsautomatically.
1. Withthetextentered,creatingatableofcontentsonthefrontpageofthenewspaperor
newslettermaybeinorder.Todoso,followthesesteps:
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Chapter3:ManagingTextDocumentsWithWriter
a) Drawaframemanuallyonthefrontpage,
b) SelectToPageasanchor.
c) PresstheEscapekeytosetthecursorintheframe.
2. OpentheInsertIndex/Tabledialogue(chooseInsert>IndexesandTables>Indexes
andTables).
3. OntheIndex/Tabletabpage.
4. Select“TableofContents”asType,
5. Enteranappropriateheading,e.g.,“Inthisissue...”intheTitlefield.
EnsurethatoneofheadingParagraphStylesisassignedsothatchapternumberingmaybe
determinedfortheheadings.ThesearedeterminedbytheStylesunderTools>Outline
Numbering.ThepredefinedParagraphStylesare“Heading1”through“Heading10”.
Ifthetableofcontentsshouldusetheheadingsinthedocument,specifythedesiredoutline
structureusingtheEvaluateuptolevelspinbox.
Ifother,customizedParagraphStylesfortheheadingshavebeendefined,thesecanalsobe
incorporated“intothetableofcontents.Todoso,gototheInsertIndex/Tabledialogue,
clicktheIndex/tabletabandintheCreatefromarea,marktheAdditionalStylescheck
box.Clickthebuttontotherightofthecheckbox.TheAssignStylesdialoguewillappear.
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Chapter3:ManagingTextDocumentsWithWriter
ThisiswheretheleveloftheStyleisassigned,inthetableofcontents,foreachStyleusedin
thedocument.
ChoosemoresettingsontheEntriesandStylestabpagesandClickOKtocreatethetableof
contents.
Oncethenewsletterornewspaperisfinished,saveandprintit.
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RasterEdge Product Renewal and Update
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Chapter3:ManagingTextDocumentsWithWriter
FurtherInformation
UsingAutomaticHyphenation
Whenworkingwithcolumns,itmakessensetoactivateautomatichyphenationforevery
ParagraphStyle(dosobycallingupthecontextmenuoftheStylesandFormattingwindow
andclickingModify...toaccesstheParagraphStyledialogue>clicktheTextFlowtab).
Entera“3”forCharactersatlineendandCharactersatlinebegintoensurethat
hyphenatedwordshaveatleastthreecharactersatthebeginningorendofaline.Fortext
alignmentincolumns,chooseJustifyontheAlignmenttab.
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Chapter3:ManagingTextDocumentsWithWriter
LettersWithEnvelopes
WithOpenOffice.orgWriter,alettercanbewritteninnotime.Theseinstructionsshowhow
easyitis.
Therearetworeallyeasywaystogetaresult:
Usealettertemplate,
or
UsetheWizardtocreateacustomtailoredlettertemplate.
UsingaReady­MadeLetterTemplate
1. PressShift+Ctrl+NtoopentheTemplatesandDocumentsdialogue:
2. Selectatemplate.
3. Enterthedetailsrequiredforthevariouswildcards,suchasthesalutation.
4. Typeintheremainingtext.
TemplatesincludetheuserdatathatwasenteredinTools>Options>OpenOffice.org>
UserDataandwhichmaybemodifiedatanytime.
CreatingaLetterTemplateUsingtheWizard
1. StarttheWizardbyselectingFile>Wizards.
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Chapter3:ManagingTextDocumentsWithWriter
2. ClickLetterinthesubmenutoseethefirstpageoftheWizardforLetters.
3. SelectPersonalLetter.
4. clickNexttobringupasecondpagewithadditionaloptionsappears.
5. ChoosetheoptionNoLogo.
6. clickNext.Adialoguewillappearinwhichonecanenterthesenderdetails.
7. Thesenderaddressisdisplayedatthispoint.Thus,underShowsender?selectYes.
8. ClickthesymboltoprightinthePositionandsizearea.
9. ClickNext.
Note:Iftheinputfielddoesnotcontainasender,theprogramwilllackthenecessarydetails.Inthiscase,click
Cancel,opentheUserDatatab(inTools>Options>OpenOffice.org)andenterthenecessarydata.After
that,re­opentheWizardandcarryonasdescribeduptothispoint.Senderdetailsmayalsobeentereddirectly
intheinputfieldoftheWizard;however,thesedetailsarenotcurrentlyenteredinTools>Options>
OpenOffice.org>UserData,thisprocessforeverymustberepeatedwithnewtemplatecreatedwiththe
Wizard.
10.ContinuetoclickNextuntilreachingthepagewiththefooteroptions.
11.DeactivatethecheckboxFooteron
12.ClickNexttwice.
13.EnterthenameofthetemplateintheNamefield.Ifnecessary,enteranyadditional
informationintheInfofield.(Thetemplatewillbestoredinthetemplatefolderunderthe
namechosen.)
14.ClickNext.
15.Entertheprintertraysifdifferentpapertraysare“tobeusedforthefirstandsubsequent
pages.Thisisespeciallypracticalwhentheonlythefirstpageistobeonletterheadpaper.
16.ThelaststepistoclickCreate.
AfterclickingtheCreatebutton,OpenOffice.orgcreatesadocumenttemplateandplacesit
inthetemplatefolder.Atthesametime,anew,unnameddocumentappearsonthescreen,
thathasbeengeneratedasacopyfromthistemplate.
Nowstartenteringtextandthensaveandprintthedocument.However,ifonewouldliketo
keeponworkingonthelayoutofthedocumenttemplateorcreateanenvelopeforit,close
thenewdocumentwithoutsavingit.
CreatinganEnvelopeTemplate
Thissectioncontainsadescriptionofhowtocreateatemplateforanenvelopeafter
completingalettertemplateplussometipsonhowtocontinuepolishingtemplatedesign.
Astheenvelopeshouldbesavedtogetherwithitstemplate,openthelettertemplate.
1. SelectFile>Templates>Edit.
OpenOffice.orgUserGuidefor2.x
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Chapter3:ManagingTextDocumentsWithWriter
2. Locatethelettertemplatewantedandopenit.Thetemplatesarefoundinthe
OpenOffice.orgdirectoryuser/templateintheuser'shomedirectory.(Pathnamesmay
varywithdifferentreleases.)
3. GototheInsertmenu
4. SelectEnvelope.Adialogueofthesamenameappears.
5. OnthetabpagesEnvelopeandFormat,specifytheenvelopeformatandthepositionof
theaddressesofthesenderandaddresseeontheenvelope.UsethePrintertabpageto
defineappropriateprintoptions.
InsertinganEnvelopeintoaDocument
ClickontheInsertbuttonintheEnvelopedialogue.Theenvelopewillbeinsertedabovethe
firstpageoftheactivedocument.(Inthiscase,beforethefirstpageofthepersonalletter
template)
Tocontinueeditingtheenvelope(forinstance,tochangetheformatagain),openthePage
Style:Envelopedialogue(inthecontextmenuoftheenvelopeclickPage...andselectthe
Pagetab).
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Chapter3:ManagingTextDocumentsWithWriter
AdjustingthePrinterforthePrintout
Printingenvelopesdependsverymuchonthetypeofprinterused.Someprintersrequirea
specialcassette,whileothershaveamulti­purposetraythatcanfeedenvelopes.Ifindoubt,
consultthemanualfortheprinter.
SpecifyanyprintoptionsinthePageStyle:Envelopedialogue.Toopenthisdialogue,click
anemptyspotontheenvelope,openthecontextmenu,andselectPage....Thenselectthe
Pagetab.DefinethedesiredsettingsunderPaperFormat.
CheckFile>Print...>Propertiestoensurethattheprinterknowsthesizeoftheenvelope
beingused.Whenthisstepisskipped,printingofanenvelopebecomesunpredictable.
CreatingandPrintingaLetterWithanEnvelope
Withthecreationofacustomizedtemplateforpersonalletters,writeandprintaletter.
1. SelectFile>New>TemplatesandDocuments.
2. Inthedialogueselectthetemplate.
3. ClickOK.OpenOffice.orgcreatesadocumentbasedonthetemplatewithoutchangingthe
templateitselfnomatterofthemodificationstothedocument.
4. Enterthetextoftheletterinthedocument.
5. Checkiftheaddresseeinformationontheenvelopeiscorrect.
6. Ifthisdocumentistobeprintedoreditedlateron,saveitandenteraname.
7. Placeanenvelopeintheprinter.
8. SelectthecommandFile>Printandprintpage1,whichistheenvelope.
9. Placenormalletterpaperintheprinter,selectthecommandFile>Printagain.
10.Printthesecondpage.Iftheletterhasmorethanonepageoftext,specifywhichpagesto
printunderPages.
CreatinganSingleEnvelope
1. OpenOpenOffice.orgWriter
2. InsertEnvelope
3. OntheEnvelopetab,entertheaddressinfo.
4. OntheFormattab,setSize>FormattoDL.Adjustlayouttosuit.
5. OnthePrintertab,Selectthelayoutthatreflectshowtofeed.
6. Onthesametab,clickonSetup.Thisopensanewdialogue.
7. OntheSetupdialogue,selecttheprinterandclickProperties.
8. OnthePropertiesdialogue,selecttheenvelopesizeinthePapersizedropdownlist.
Inthiscase,EnvelopeDL.
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9. Samedialogue,selectOrientation.Thisdependsonhowtheenvelopefeeds(seestep
5)Inanycase,landscapemeansthatthetextisrotated90degreessothatitisparallel
tothelongaxisoftheenvelopeandviceversaforportrait.
10. Ifthereisamanualfeedtray,selectthisunderDevice.
11. ClickOK
12. ClickOK
13. SelectNewDocifoneonlywantstheenvelopeorinserttoaddittotheexisting
document.
14. Inthenewwindow,checkthatallisokayandclicktheprinticon.Creatingan
EnvelopeTemplate
AddingaPOSTNETBarCodetoanEnvelope
GetaPOSTNETfont
FirstthingtodoisgetasuitablePOSTNETfont.Donotbedupedbythesharewarenotionof
'free',whichmustbeinterpretedas'freedownload'ofademoorcrippledversionofa
commercialproductforwhichusersmustpaytousebut,thankstothethetenacityofRoss
Johnson,thereisoneavailablethatworks.Pleasesee
http://www.adams1.com/pub/russadam/fonts.html
andinthePOSTNETgroupselect
http://www.adams1.com/pub/russadam/shareware/uspsbarcode.ttf
.Thisislistedas“A
POSTNETTTF”­authorunknownandwhichisunconditionallyfree.
OnWindows,simplyinstallthisfontsetbyfollowingtheinstructionsforinstallingfontsthat
comewithWindows.ThisTrueTypefontcanalsobesuccessfullyinstalledinto
OpenOffice.orgonLinuxinasimilarmannerusingstandardutilities.Onceyou'vedonethat,
shutdownallOpenOffice.orgwindowsandrestartthem,thefontwillbelistedinthefontlist.
Now,onecantypesomenumbers,selectthem,thenchangethefontand,Voila!,POSTNET
barcodethatisalmostcorrect.Inotherwords,thisbarcodeisincompleteandwillbe
unacceptableifprintedontheenvelopeasitis.
Note:Disablethedefaultfontpreviewmodesothatonecanseethefontnamelisted.Failuretodosowillcause
thisfontsettoappearasablankentryinthelist.
a)InOpenOffice.org2x,UseTools>Options>OpenOffice.org>View>FontListsanduncheck
Showpreviewoffonts.
b)InOpenOffice.org1.1.x,UseTools>Options>General>View>FontListsanduncheckShow
previewoffonts.
BuildingaCompletePOSTNETBarCodeforPrinting
Whilenumberscanberepresentedbythebarcode,acorrectPOSTNETbarcodeformost
postalservicesrequiresadditionalinformation.
Thefirstpieceofadditionalinformationisacheckdigit,whichiscalculatedfromthepostal
codeasfollows:
1. StartwiththePostalcode,say'12345',andsumthedigits:
1+2+3+4+5 = 15
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2. Calculatethenumberthatisneededtoaddtothisnumbertomakethelastdigitofthe
sumazero
(0)
.Thatis,
15 + ? = ?0
Theanswerinthiscaseis:'
5
'.
e.g..
15 + 5 = 20
3. Addthisnumbertothepostalcodeasthelastdigit.Inthisexample,thePOSTNET
sequenceisnow:
123455
4. Finally,wrapthedigitsequenceinsquarebrackets.ThefinaltextforthePOSTNET
barcodeshouldnowbe
[123455]
WhenoneformatsthistextusingthePOSTNETbarcodefont,aPOSTNETbarcode.For
example,enter
[123455]
intoWriter,selectthewhole
[123455]
textandchangethefont
tothePOSTNETbarcodefontthathasbeeninstalled.
Note:Calculatingthissequence,andputtingitonanenvelopeeasilymayproveproblematic.Perhapsotherscan
helpoutwithautomatingtheprocess;however,byusingadatabaseorspreadsheettostoreanaddresslist,then
onecouldsimplyaddaPOSTNETsequencecolumnwiththepostalcodepre­computedinPOSTNETformator
perhapsasformatthebarcodeaspartofadatabasequery.UsingOpenOffice.orgmacrosisyetanotherwayto
obtainresults.
Withrespecttousing9digitpostalcodes,wherethereisa5digitzipplus4digitsuffix,the
rulesarethesame.Addall9digits,findthecheckdigit(
sum + check = ?0
),append
thatdigittomake10digitsand,finallywrapthesequenceinsquarebrackets.e.g.
[1234567895]
Thereisapparentlyanothertwodigitcodethatcanbeaddedifitiswanted,andthesamerule
appliesforthe11digitversiontomakea12digitcodewrappedin
[]
.
Allthreeformsarevalid.
AddingMoreLanguagestoOpenOffice.org
SettingTextLanguage
Onecanchangethelanguageoftheuserinterfaceandinvokeawizardtoinstallmore
dictionaries.Helpofferssomeinstructions:
1. OpentheOnlineHelpusingthe
F1
keyorfromHelp>OpenOffice.orgHelpmenu.
2. Selectthe
Index
tabpage.
3. Enter“languages”inthe
Search term
box
4. Readthehelppage.
Note:Thelanguageforspellcheck,hyphenation,andthesaurusisanattributeforawholedocumentorfora
selectionofwords.
1. ChooseTools>Options>LanguageSettings>WritingAidsforalistofavailable
languagemodules.
2. Clickthetop
Edit
buttontoseewhichdictionariesareinstalledforthecurrent
language.Usethedrop­downlistboxtoseewhichlanguagesareinstalled.
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