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ImportantFeatureswith2.x
Quickstarterfor*
NIX
OperatingSystems
ThereleaseofOpenOffice.org2.0.4,nowaddsquickstartcapabilitytothe*
NIX
releasesin
thesamemannerasquickstartunderWindows
®
.
MultipleLanguageSupport
OpenOffice.org2.xbringsaneasierwaytohaveOpenOffice.orgsupportmultiplelanguages
bymeansoftheuseoflanguagepacks.OpenOffice.orghasinexcessof92languagesin
processatthetimeofwriting.Languagepacksare,frothemostpart,createdbytheir
associatedNativeLanguageCommunity(NLC).PleasechecktheNLCwebsitethatsupports
thelanguageneeded.
NewChartingModule
ThetargetforthenewchartingmoduleisOpenOffice.org2.3.(Fordetails,see
http://graphics.openoffice.org/chart/chart.html
)Thefollowingisasummaryofwhatonecan
expectwiththisnewfeature:
NewChartWizardthatsimplfiesthecreationofchartsandprovidesalivepreview.
FlexibleSourceRangesthatallowuserstochooseseparatedatarangesforsinglepartsof
singleseriesnow.Forexampl,selectionofdifferentx­valuesfordifferentseries.
Settingsfor3Dchartsmdeeasierviaasingledialoguethatnowcontainseasieraccessto
simpleandrealisticlookandsimplifiedperspectivesettings.
Enhancedlogarithmicscalesthatpermituserstochooseminimum,maximumandmajor
intervals.
Piesegmentoffsetfor3Dchartsthatallowuserstodragoutsingle3Dpiesegmentsand
donutsegments.
Enhancedautomaticscalingsothatautomaticminimumandmaximumvaluesimprove
appearanceofgeneratedcharts.
Improvedautomaticaxislabellayout.
Improvedselectionhandling.
Regressioncurvesarenowalsoavailablefor2Dlinecharts,2Dbarandcolumnchartsand
2Dareacharts
Additionalsubcharttypes:2DLinessubtype'pointsonly',2Dnetsubtype'pointsonly',
3DXY,3Dsmoothlines,3Ddonut
OpenOffice.orgUserGuidefor2.x
7
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ImportantFeatureswith2.x
OpenOffice.orgUserGuidefor2.x
8
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Chapter1:UsingOpenOffice.orgHelp
Chapter1:UsingOpenOffice.orgHelp
DifferentkindsofhelpareavailableinOpenOffice.org.
Step­by­stepinstructionswithfullreferencesviatheContentsandIndexselections
ofOpenOffice.orgHelp
HelpTipsthatpopupnexttothemousepointer
ExtendedtipswithmoredetailedexplanationsthanprovidedwithTips
OpenOffice.orgStep­by­StepHelp
ToaccessHelp,usetheHelpmenuitemorclicktheHelpbuttonsintheindividualdialogues.
OpenOffice.orgUserGuidefor2.x
9
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Chapter1:UsingOpenOffice.orgHelp
OpenOffice.orgHelpiscontext­sensitive.Thismeansthat,whenHelpisopenedinWriterit
isspecifictoWriter.Similarly,togethelpaboutCalc,eitherfirstopenaspreadsheetandonly
thenlookforhelp,orselectHelpforthespecificmodulefromthepull­downlistatthetopof
theHelpwindow.Thepull­downlistatthetopoftheHelpwindowsetstheselectedmodule
asthecurrentsectionforsearching.
Tips
Tipsareonatinstallationbydefaultanditisrecommendedthatthisfeatureshouldalwaysbe
switchedon.WithTipsactivatedonecan,forexample,letthemousepointerrestonanicon
sothatitsnameisdisplayed.TipsmayalsobeseeninmanyotherplacesinOpenOffice.org.
Forexample,whenscrollingthroughatable,thetipshowstheroworcolumn.
Turningtipsonandoff
SelectTools>Options>OpenOffice.org>General>Tipstoenableordisablethis
feature.
ExtendedTips
SwitchontheExtendedTipsduringthefirstfewweeksofOpenOffice.orgusage.Enabling
thisoptiongivesabriefdescriptionofeachitemonthescreenwhenthemousepointeris
hoveredovertheitemforamoment.
Turningextendedtipsonandoff
ChooseTools>Options>OpenOffice.org>General>ExtendedTipstoturnextended
tipsonandoff.ThecommandischeckedwhentheExtendedTipsfunctionisswitchedon.
PressShift+F1toturnExtendedTipsontemporarily.Thepointerturnsintothe
ExtendedTipspointer.NowseetheExtendedTipsforanyelementonthe
screenasthemousepointerismoved.Assoonasthemouseisclickedorakeypressed,the
pointerreturnstothenormalmousepointer.
HelpAgent
WhencertainactionsareperformedinOpenOffice.org,theHelpAgent
automaticallyappears.Thisisasmallwindowinacornerofthedocument.
TheHelpAgentnormallyremainsvisiblefor30seconds.Whenclicked,itisreplacedbya
helpwindowprovidingsomehelpfuladviceaboutthecurrenttopic.IfaHelpAgentdealing
withthesametopicisrepeatedlyignoredorclosedinsteadofbeingclicked,itdoesnot
appearagainforthistopic.ResettingtheHelpAgentrestoresittothewayitwaswhen
OpenOffice.orgwasfirstinstalled.
OpenOffice.orgUserGuidefor2.x
10
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Chapter1:UsingOpenOffice.orgHelp
TurningtheHelpAgentonandoff
1. ChooseTools>Options>OpenOffice.org>General>HelpAgenttohavetheHelp
Agentappear.Ifthecommandischecked,theHelpAgentisautomaticallydisplayedwhen
certainactionsareperformedinOpenOffice.org.Also,byaccessingTools>Options>
OpenOffice.org>Generalfromthemaintoolbar,userscanresettheHelpAgent.
OpenOffice.orgUserGuidefor2.x
11
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Chapter1:UsingOpenOffice.orgHelp
OpenOffice.orgUserGuidefor2.x
12
Chapter2:WorkingWithOpenOffice.org
Chapter2:WorkingWithOpenOffice.org
OpenOffice.orgisreasonablyintuitivebutissufficientlydifferenttoothersuitesthataperiod
offamiliarizationrequiredbeforeuseisfluidandeffective.Thischapterstartswithageneral
explanationofthemostcommoncontrolfeaturesinOpenOffice.org,suchastoolbars,
floatingtoolbarsanddockablewindows.Thisisfollowedbyinformationonfunctionsthat
canbeusedinmostoftheprogrammodulesofOpenOffice.org.
TheUserInterface
OpenOffice.orgprovidesnotonlytheusualcontrolelementsfoundinotherapplications,
suchasmenusandicons,butahostofotherspecialfeaturesbesides.Forexample,manyof
thespecialOpenOffice.orgfeaturescanbeaccessedviaacontextmenu,openedbyright­
clickingontheselectedobjects.Otheruser­friendlyfunctionsareavailablebydraggingand
droppingwiththemouse.
StartingOpenOffice.org
UnderWindows®,oncetheprogramisinstalled(seetheseparatesetupguidethatispartof
thedownloadimageandisonmostCDs),theOpenOffice.orggroupshouldbeonthe
Windows®StartmenuunderPrograms.Under*NIX,itslocationdependsuponwhereitis
installedandwhichwindowmanagerisused;however,underGnomeandKDE,the
OpenOffice.orggroupmaybefoundintheMainmenu.Tocreateablanktextdocumentin
Writer,clickTextDocument.ForablankspreadsheetinCalc,clickSpreadsheet,andsoon.
NOTE:UnderWindows®,theOpenOffice.orgQuickstartershouldbeintheWindows®taskbar.The
iconmaybedouble­clickedorright­clickedtoopenitscontextmenu.Right­clickingQuickstarteropensasubmenu
fromwhichanew,blankdocumentcanbeopened.Double­clickQuickstartertoopentheTemplatesand
Documentsdialogue.
OpenOffice.orgUserGuidefor2.x
13
Chapter2:WorkingWithOpenOffice.org
TheOpenOffice.orgWriterWindow
AtextdocumentisdisplayedandeditedintheWriterwindow.Spreadsheet,presentationsor
drawingsaredisplayedinverysimilarwindows,exceptthemenusandiconschange
automaticallydependingonthecontext.
ToolbarsintheOpenOffice.orgWindow
TheTitleBar
Thetitlebarshowsthenameoftheprogram,OpenOffice.org,andusuallythefilenameof
thecurrentdocument.IfadocumenttitleisenteredinFile>Properties>Description,this
titleisdisplayedratherthanthefilename.
OpenOffice.orgUserGuidefor2.x
14
Chapter2:WorkingWithOpenOffice.org
TheMenuBar
AtthetopoftheOpenOffice.orgwindow,immediatelyunderthetitlebar,isthemenubar.
Pointwiththemousetoacommandonthemenubarandpresstheleftmousebutton.The
menuopens,allowingonetochooseacommandfromthesubmenubyclickingit.Themenu
barcanalsobeaccessedfromthekeyboard,bypressingtheAltkey.
Themenusareorganizedintobasicfunctions.TheEditmenu,forexample,providesthe
functionsneededtoeditthecurrentdocument(cut,copy,paste,undochangesandsoon),
whiletheViewmenuhasfunctionsthatallowcontroloftheviewoftheelementsdisplayed
onthescreen.Inotherwords,thecommandsusedforediting,viewing,sequencing,
formattingandprintingadocumentcanonlybeusedwhenthedocumentisopenandactive.
Active,inthissense,meansthatthedocumentisfrontofanyothersonthescreen.Ifthe
commandsshouldcorrespondtoanobjectinthedocument,thenthatobjecthastobe
selected.Inaddition,themenusarecontextsensitive,.Thismeansthatonlythosemenu
commandsthatarerelevanttothecurrentworkwillbeavailable.Forexample,ifthecursor
islocatedinatextdocument,thenonlythetexteditingmenucommandsareavailable.
Likewise,ifgraphicsareselectedinadocument,thenonlythemenucommandsthatcanbe
usedtoeditgraphicswillbeavailable.Theotherinactivemenuitemsarehidden.By
choosingTools>Options>OpenOffice.org>View,onecanselecttheShowinactivemenu
itemsfieldandthenseetheinactivemenuitemsasgrayentriesinmenus.
OpenOffice.orgletstheuserchangeandcustomizethemenubarthewayasdesired.Manyof
thetoolbarsandthestatusbarmaysobemodifiedtosuitpersonalrequirements.
TheToolbars
BelowthemenubaristheStandardtoolbar.Thistoolbarcontainsiconsforseveral
importantcommandsandfunctionsthatcanbeusedinOpenOffice.orgtoopenadocument,
exporttoPDF,undoandredo,accessthenavigator,orgalleryorprintthecurrentdocument.
ImmediatelyabovethehorizontalruleristheFormattingtoolbar.Thisoffersfeaturesthat
arealwaysappropriatetothecurrentcontextsuchasalignment,fontstyles,listsand
indenting.Forexample,ifapieceofnormaltextisselected,onewillseedifferenticonsfrom
thosewithinatexttable.
Ontheleftedgeofthedocumentisthemaintoolbar.Thisvariesdependingonthe
documenttype(text,spreadsheet,presentation,drawingorformula).
Othertoolbarssuchastheoptionbarandcolourbarwillbedescribedlater.
Itiseasytochangethepositionofthetoolbars.Forexample,ifthepositionofthemain
toolbarshouldbeontherightedgeofthedocumentinsteadofontheleft,simplydragthe
knurledhandleatthefarleftinthetoolbartoanewlocationaroundtheedgeofthemain
window.
Note:underWindows®,oneonlyneedstouse
(Alt).
OpenOffice.orgUserGuidefor2.x
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Chapter2:WorkingWithOpenOffice.org
Someiconshavesmalltrianglestoindicatethattherearemorefunctionsavailable.Theseare
calledfloatingtoolbars.Whenalongclickisappliedtotheseicons,anewwindowopens
givingaccesstoallthosefeaturesassociatedwiththaticon.Shortclicksdeliverdifferent
behaviourthanalongclickbutgivethesamefunctionality.
ExamplesofFloatingToolbars
OpenOffice.orgUserGuidefor2.x
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