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Chapter8:CustomizingOpenOffice.org
SendingFaxesandConfiguringOpenOffice.orgforFaxing
TosendafaxdirectlyfromOpenOffice.org,bothafaxmodemandafaxdriverthatallows
applicationstocommunicatewiththefaxmodemmustbeinstalledastheywouldwitha
printer.
CreatingaLANFriendlyFaxingSolutionunderLinux
1. Installfaxsoftwaresuchasmgettyorsendfax.Don'tforgettorunfaxrunqasa
cronjob.
2. Testbysendingapostscriptfiletosomeone.
3. Installfax4CUPS(assumingCUPSistheprintercontrolsoftware.Ifnot,considerit.)
4. MakeaprinterinCUPSfollowingthefax4CUPSinstructionswhichpointstomgetty.
5. Testbysendingapostscriptfiletosomeoneasanon­rootuserwith
lpr­Pprintername­o"phone=faxnumber"filename
(ifitdoesn'twork,tryitasroot.Ifthatworks,trychangingthepermissionsonthecups
spooldirectory)
6. testthesamelprcommandfromanothermachineontheLAN.Thisshouldworkif
CUPSbrowsingisenabled
7. findandrunspadminasroot.
a) Createanewfaxtypeprinter.CurrentversionsofOpenOffice.orgmaynotallow
reconfiguringtheprinterpropertiesasaOpenOffice.orgfaxdevice,inthatcasejustuse
adifferentprintername.
b) Usethecommandlpr­Pprintername­o"phone=(PHONE)"
c) dothetestpageinspadmin.Afaxnumberpromptshouldpopup.
8. tryprintingtothefaxprinterinWriter..shouldwork
9. infoaboutmakingafaxtoolbarbuttonappearisintheWriterhelpfile
10.infoaboutinsertingthefaxnumberintheWriterdocumentisintheWriterHelpfile
Done.AfaxoutsolutionforOpenOffice.orgthatdoesn'trequireanythingontheLinux
workstationexceptforCUPSwhichshouldbeavailableinanycase.
GoandvotefortheOpenOffice.orgfeaturerequestfordoingthespadminsteps
automagicallyathttp://qa.openoffice.org/issues/show_bug.cgi?id=49980
(iftheydothatthen
theworkstationrequiresnoconfigurationatall.It'llallbedonethroughCUPSauto­
browsing)
CreatingaLANFriendlyFaxingSolutionunderWindows
WhileWindows
®
doesnotuseCUPS,printermanagementissimilarandthestepsoutlined
forLinuxshouldenableonetoconfigureaFaxprinterinasimilarmanner.Remembertotest
ateachstage.
OpenOffice.orgUserGuidefor2.x
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Chapter8:CustomizingOpenOffice.org
SendingaFaxviadialogue
Printthecurrentdocumentwiththefaxmachineasaprinter:
1.OpenthePrintdialoguebychoosingFile>PrintandselectthefaxdriverintheName
pull­downlist.
2.ClickingOKopensthedialogueofthefaxdriverwhereoneentersthefaxrecipient.
ConfiguringOpenOffice.orgforFaxingviaIcon
OpenOffice.orgcanbeconfiguredforfaxingsuchawaythatasingleclickonaniconis
sufficienttosendafax:
1. ChooseTools>Options>OpenOffice.orgWriter>Print.
2. SelecttheinstalledfaxdriverfromtheFaxpull­downlist.
3. ClickOK.
4. OpenthecontextmenuontheStandardtoolbarandclickVisibleButtonstoseealistof
immediatelyconfigurablebuttonsforthistoolbar.Allbuttonsthatarecurrentlyvisible
haveacheckmark.
5. Inthecontextmenu,clicktomarktheSendStandardFaxbutton.Thebuttonisnow
visibleontheStandardtoolbar.Byclickingonit,thefaxdriverenteredinstep2,is
activatedtosendthecurrentdocument.
FurtherInformation
OpenOffice.orgcanbeconfiguredinotherways.Howevertheserequireprogrammingskills
thatarebeyondthescopeofthisdocument.Forinformationonthistypeofconfiguration,
Seehttp://documentation.openoffice.org
.
OpenOffice.orgUserGuidefor2.x
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Chapter9:AdvancedTechniques
Chapter9:AdvancedTechniques
ThiscontainstopicsofinteresttoadvancedusersofOpenOffice.orgincludinginformationon
revisionmarkingfunction(redlining)inWriterandCalc.
CopyingandMovingDataUsingDragandDrop
TheeasiestandoftenmostintuitivewaytocopyandmovedatainOpenOffice.orgisby
dragginganddroppingwiththemouse.
DraggingandDroppingWithinaOpenOffice.orgDocument
Therearemanyoptionsformovingorcopyingobjectsusingdraganddrop.Selectedtext,
textareas,drawobjects,graphics,buttonsandotherformfunctions,hyperlinks,tableareas
andmanymorecanbemovedwiththemouse.
Payattentionwhendraggingusingthemousepointer.Themousepointershowsaplussign
whencopyingandanarrowwhenmakingalinkorhyperlink.
MousePointerShape
Description
Moving
Copying
Creatingalink
PressingCtrlorShift+Ctrlwhenreleasingthemousebutton,usuallyinfluences
whethertheitemiscopied,moved,oralinkiscreated.DragobjectsoutoftheNavigator;in
thesubmenuoftheDragModeicon,specifywhethertocopytheobject,insertitasalinkor
insertitasahyperlink.DraganddropoperationsinOpenOffice.orgcanbecancelledatany
timebypressingtheEsckeybeforereleasingthemousebutton.
InsertingObjectsFromtheGallery
Objectscanbeinsertedinadocumentaseitheracopyorasalink.Acopyofanobjectis
independentoftheoriginalobject.Changestotheoriginalobjecthavenoeffectonthecopy.
Links,ontheotherhand,remaindependentontheoriginalobject;thus,changestothe
originalobjectarealsoreflectedinthelink.
Insertinganobjectasacopy
OpentheGallery.
Chooseathemefromtheleftarea.
Selecttheobjectbyasingleclick.
OpenOffice.orgUserGuidefor2.x
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Chapter9:AdvancedTechniques
Dragtheobjectintothedocumentorright­clicktoopenthecontextmenuandselect
InsertandCopy.
Insertinganobjectasalink
OpentheGallery.
Chooseathemefromtheleftarea.
Selecttheobjectbyasingleclick.
DragtheobjectintothedocumentwhilepressingtheShiftandCtrlkeys,orright­
clicktoopenthecontextmenuandselectInsertandLink.
Insertinganobjectasabackgroundgraphic
10.OpentheGallery.
11.Chooseathemefromtheleftarea.
12.Selecttheobjectbyasingleclick.
13.OpenthecontextmenuandchooseInsert>Background>PageorParagraph.
Insertinganobjectasatexture(pattern)foranotherobject
OpentheGallery.
Chooseathemefromtheleftarea.
Selecttheobjectbyasingleclick.
DragtheobjectontotheotherobjectinthedocumentwhilepressingCtrl.
CopyingGraphicsFromtheGallery
Graphics,draggedfromtheGallery,areinsertedintoatext,spreadsheetorpresentation
documentwheretheyaredropped.
Ifthegraphicisreleaseddirectlyonadrawobject,pleasenotethefollowing:
9. Ifitismoved,bydraggingwithoutpressinganykey(noadditionalsymbolappearsnextto
themousepointer),onlythefontattributesarecopiedfromthegraphicandappliedtothe
drawobjectwherethemousebuttonisreleased.
10.IfitiscopiedbydraggingwhileholdingdowntheCtrlkey(aplussignappearsnextto
themousepointer),thegraphicisinsertedasanobject.
11.Ifahyperlinkiscreated,bydraggingwhileholdingdownShift+Ctrl(alinkingarrow
appearsnexttothemousepointer),thedrawingobjectisreplacedbythegraphicfromthe
Gallery;however,thepositionandsizeofthereplaceddrawobjectareretained.
InsertingGraphicsFromaDocumentintheGallery
Graphics,fromHTMLpagesandothersimilarsources,canbeplacedintheGalleryby
drag­and­drop.
OpenOffice.orgUserGuidefor2.x
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Chapter9:AdvancedTechniques
DisplaytheGallerythemetowhichtoaddthegraphic.
Positionthemousepointerabovethegraphic,withoutclicking.
Ifthemousepointerchangestoahandsymbol,thegraphicreferstoahyperlink.Inthis
case,clickthegraphicwhilepressingtheAltkeytoselectitwithoutexecutingthe
respectivelink.
However,ifthemousepointerdoesnotchangetoahandsymbol,simplyclickthegraphic
toselectit.
Oncethegraphicisselected,releasethemousebutton.
Clickagainonthegraphicimage,keepingthemousebuttonpressedformorethantwo
seconds,tocopythegraphicimagetomemory.
Withoutreleasingthemousebutton,dragthegraphicintotheGallery.
Note:DrawobjectsthatarecreatedusingtheDrawfunctionsfloatingtoolbar,cannotbeincorporatedinthe
gallery.
CopyingGraphicsBetweenDocuments
Graphicscanbecopiedfromonedocumenttoanother.
Note:Ifthedocumentistobepublished,pleaseobservecopyrightlawsand,forsafety,obtaintheconsentofthe
authorsoftheoriginal.
9. Openthedocumentinwhichtoinsertthegraphicobject.
10.Openthedocumentfromtocopythegraphic.
11.Clickthegraphictoselectit.
12.Right­clicktoopenthecontextmenuoruseCtrl+C
13.SelectCopytoplacethegraphicintotheclipboard.
14.Bringthetargetdocumentintofocus.
15.Selectthelocationforthegraphic.
16.Right­clicktoopenthecontextmenuandselectPasteatthepositionwheretoinserta
copyofthepictureoruseCtrl+V.
17.Ifthegraphicisconnectedwithahyperlink,thehyperlinkandnotthegraphicisinserted.
CopyingDrawObjectsintoOtherDocuments
InOpenOffice.orgitispossibletodirectlycopydrawobjectsbetweentext,spreadsheetsand
presentationdocuments.
3. Selectthedrawobjectorobjects.
4. CopythedrawobjecttotheclipboardbyusingCtrl+Corbyright­clickingtoopenthe
contextmenuandselectingCopy.
5. Switchtotheotherdocumentandplacethecursoratwhichtoinsertthedrawobject.
OpenOffice.orgUserGuidefor2.x
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Chapter9:AdvancedTechniques
6. InsertthedrawobjectatthetargetpositionbyusingCtrl+VorusethePastecommand
fromthecontextmenu.
InsertingaDrawobjectinatextdocument
Aninserteddrawobjectisanchoredinatext
documentatthecurrentparagraph.Anchorscan
bechangesbyselectingtheobjectandclickingon
theChangeAnchoriconontheobjectbar.This
opensapopupmenuthatpermitschangingthe
possibletypesofanchor.
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Chapter9:AdvancedTechniques
InsertingaDrawobjectinaspreadsheet
Aninserteddrawobjectisanchoredtoaspreadsheetinthecurrentcell.Changethe
anchorbetweencellandpageandbackbyselectingtheobjectandclickingonthe
ChangeAnchorontheobjectbar.
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Chapter9:AdvancedTechniques
DragandDropWiththeDataSourceView
Thesimplestandquickestwayoftransferringdatafromadatasourceintoatextor
spreadsheetdocument,orcreatingformsbasedonadatasource,isthedrag­and­drop
method.
CopyingwithDrag&Drop
Toreverseamistakemadeduringadraganddropoperation,positionthecursorinthe
documentandchoosetheUndocommandfromtheEditmenu(orviathekeyboard).
Note:Copyingbydraganddropispossibleinthebothdirections:
6. Atexttableoraselectedrangeofaspreadsheetcanbedraggedusingdraganddroptoatablecontainerinthe
datasourceexplorerorviceversa.
7. Likewise,simplertextcanbecopiedusingdraganddropfromonedocumenttoadatafieldinthedatasource
view.Readuponhowthishappensin
Help
.
Usingdatainatextdocument
Adatabasefieldcanbeinsertedinatextdocumentbydraggingafieldnamefromthe
columnheaderofthedatasourceviewintothedocument.Thisinsertsafieldforthis
databasefieldinthedocument.Thisisespeciallyusefulwhendesigningformletters.Simply
dragthedesiredfields,suchas,homeaddress,formofaddressetcetera,intothedocument.
Thebestwaytoinsertacompleterecordistoselectthecorrespondingheaderanddragitinto
thedocument.Whenthemousebuttonisreleased,theInsertdatabasecolumnsdialogue
appears,whereonecandecidewhethertousealldatabasefields,andwhethertocopythe
dataintothedocumentastext,atableorfields.Allcurrentlyselectedrecordswillbe
inserted.
Applyingdatatoatabledocument
Oneormorerecordscanbeinsertedintothecurrentsheetofaspreadsheetbyselectingthe
rowsinthedatasourceviewanddragginganddroppingthemintothespreadsheet.Thedata
isinsertedintheplacewherethemousebuttonisreleased.
Insertingcontrolsinatextform
Whenatextform,linkedtoadatabase,iscreated,onecangeneratecontrolsbydrag­and­
dropfromthedatasourceview:Whenadatabasecolumnisdraggedintothetextdocument,
afieldisinserted.ByholdingdownShift+Ctrlwhiledragging,atextfieldisinserted,
groupedwithanappropriatelabelfield.Thetextfieldalreadycontainsallthedatabase
informationthatisneededfortheform.
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Chapter9:AdvancedTechniques
CopyingSheetAreastoTextDocuments
Openboththetextdocumentandthespreadsheet.
Selectthesheetareatocopy.
Pointtotheselectedareaandpressthemousebutton.Keepthemousebuttonpressedfora
moment,thendragtheareaintothetextdocument.
Ifthedocumentsarenotvisiblenexttoeachother,firstdragthemousepointertothe
destinationdocumentbutton.Continuetoholddownthemousebutton.Thedocument
addressedinthiswayisdisplayed,andthemousepointercanbemovedwithinthe
document.
Oncethecursorislocatedintheplacewheretoinsertthesheetarea,releasethemouse
button.ThesheetareaisinsertedasanOLEobject.
SelectandeditthisOLEobjectatanytime.
11.ToedittheOLEobject,simplydouble­clickonit.
Alternatively,selecttheobjectandchooseEdit>Object>EditorchooseEditfromthe
contextmenu.Theobjectcanbeeditedinitsownframewithinthetextdocument,butthe
iconsandmenucommandsneededforspreadsheetsarevisible.
12.ChooseOpentoopenthesourcedocumentoftheOLEobject.
InsertingDataFromSpreadsheets
Whencopyingthecontentsofacell(textornumbers),usingtheclipboardisbest.
Copyingformulaethatareinthecellsintotheclipboard,suchasfromtheinputlinesof
theformulabar,isalsopossible;thus.theycannowbeinsertedintothetext.
Tocopyasimple,rectangularareaofcellsintoatextdocumentasasheet,selectthecells
inthesheetandthenuseeithertheclipboardordrag&droptoinsertthemintothetext
document.ThiswillbeanOLEobjectinthetextdocumentthatcanedited.
Ifcellsaredraggedtothecharacterviewofapresentationdocument,theywillalsore­
appearthereasOLEobjects.Oncedraggedintotheoutlineview,eachcellwillformaline
oftheoutlineview.Draggingusingdrag­and­dropwillmovethecells.PresstheShift
key,whendragging,createacopy.
InsertingDataFromTextDocuments
Textcanbetransferredintootherdocumenttypessuchasspreadsheetsandpresentationsbut,
thereisadistinctionmadethatdependsonwhetherthetextshouldbesetinitsowntext
frame,transferredintoaspreadsheetcellortransferredintothestructureofapresentation.
Iftextistransferredviatheclipboard,onecanpasteittothedestinationwithorwithout
textattributes.UsetheshortcutkeysCtrl+CtocopyandCtrl+Vtopaste.
Toselecttheformatinwhichtheclipboardcontentswillbepasted,doalongclickonthe
PasteiconontheStandardtoolbar.Selecttheformatfromthesubmenu.
Toobtainaselectionofformats,chooseEdit>PasteSpecial.
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InatextdocumentuseFile>Send>Outlinetopresentationtocreateannew
presentationdocumentthatcontainstheheadingsfromthetextdocumentastheoutline.
TheheadingsmustbeformattedwithacorrespondingParagraphStylebeforetheusercan
seethiscommand.
Totransferthesameheadingstothefirstsuperordinateparagraph(orseveralparagraphs)
ofthetext,selecttheAutoAbstracttopresentationcommand.Again,theheadingsmust
beformattedwithacorrespondingParagraphStylebeforetheusercanseethiscommand.
CopyingTextUsingDragandDrop
Ifoneselectsatextsectionanddragsitintoaspreadsheetwithdrag&drop,itwillbe
thenbeinsertedastextintothecellwherethemouseisreleased.
Whenatextsectionisdraggedtothecharacterviewofapresentation,anOLEobjectis
insertedasaOpenOffice.orgplug­in.
Iftextisdraggedtotheoutlineviewofapresentation,itisinsertedatthepointwherethe
cursorispositioned.
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