38
Contents
11
Using the ScanSnap (for Windows Users) ...............................53
ScanSnap Manager Icon and Operations ......................................... 54
Right-Click Menu...................................................................................... 55
Left-Click Menu........................................................................................ 56
How to Perform a Scan ...................................................................... 57
Preparation .............................................................................................. 57
Using the Quick Menu.............................................................................. 59
Without Using the Quick Menu ................................................................ 64
Finishing ScanSnap Operation................................................................ 67
Setting the ScanSnap ......................................................................... 68
Changing Scanning Settings.................................................................... 68
Saving Scanning Settings........................................................................ 71
Automatic Linkage with Applications........................................................ 85
Showing the Scan Progress Status ......................................................... 88
About the ScanSnap's Communication Status ........................................ 90
About Actions ..................................................................................... 92
Saving Data in the Specified Folder......................................................... 93
Sending Files by E-Mail ......................................................................... 101
Using the ScanSnap as a Copy Machine .............................................. 111
Saving Files to Picture Folder................................................................ 118
Converting into Word/Excel/PowerPoint Documents............................. 125
Scanning Business Cards...................................................................... 132
Saving Data in SharePoint..................................................................... 138
Saving to Rack2-Filer............................................................................. 148
Using the ScanSnap in Various Ways ............................................ 154
Scanning Only One Side of a Document ............................................... 154
Scanning Color Documents in Black and White or Gray Mode ............. 156
Scanning Color Documents in High Compression Mode....................... 158
Removing Blank Pages from the Scanned Image Data......................... 160
Correcting Skewed Character Strings.................................................... 162
Correcting the Orientation of Scanned Images...................................... 164
Scanning Documents of Differing Widths or Sizes at the Same Time... 166
Scanning Documents Larger Than A4/Letter Size................................. 169
Scanning Photographs and Irregular-shaped Documents..................... 173
Scanning Long Pages............................................................................ 177
Saving Scanned Images in Multiple PDF Files...................................... 179
37
Contents
12
Creating Searchable PDF Files ............................................................. 181
Automatically Setting Keywords to PDF Files........................................ 184
Setting Document Open Passwords for PDF Files................................ 189
Using the ScanSnap (for Mac OS Users)................................193
ScanSnap Manager Icon and Operations ....................................... 194
ScanSnap Manager Menu..................................................................... 195
[Profile] Menu......................................................................................... 196
How to Perform a Scan .................................................................... 197
Preparation ............................................................................................ 197
Using the Quick Menu............................................................................ 199
Without Using the Quick Menu .............................................................. 204
Finishing ScanSnap Operation.............................................................. 207
Setting the ScanSnap ....................................................................... 208
Changing Scanning Settings.................................................................. 208
Saving Scanning Settings...................................................................... 211
Automatic Linkage with Applications...................................................... 223
Showing the Scan Progress Status ....................................................... 224
About Actions ................................................................................... 226
Saving Data in the Specified Folder....................................................... 227
Sending Files by E-Mail ......................................................................... 234
Using the ScanSnap as a Copy Machine .............................................. 242
Converting into Word/Excel Documents................................................ 248
Scanning Business Cards...................................................................... 254
Saving Data in iPhoto ............................................................................ 262
Using the ScanSnap in Various Ways ............................................ 267
Scanning Only One Side of a Document ............................................... 267
Scanning Color Documents in Black and White or Gray Mode ............. 269
Removing Blank Pages from the Scanned Image Data......................... 271
Correcting Skewed Character Strings.................................................... 274
Correcting the Orientation of Scanned Images...................................... 277
Scanning Documents of Differing Widths or Sizes at the Same Time... 280
Scanning Documents Larger Than A4/Letter Size................................. 284
Scanning Photographs and Irregular-shaped Documents..................... 289
Scanning Long Pages............................................................................ 294
Saving Scanned Images in Multiple PDF Files...................................... 296
29
Contents
13
Creating Searchable PDF Files ............................................................. 298
Automatically Setting Keywords to PDF Files........................................ 301
Troubleshooting........................................................................306
Clearing Document Jams ................................................................ 307
Troubleshooting for Multifeed ......................................................... 309
When a Multifeed Is Detected................................................................ 311
Troubleshooting Checklist .............................................................. 317
Daily Care
..............................................................................330
Cleaning Materials ............................................................................ 331
Cleaning the ScanSnap Exterior ..................................................... 332
Cleaning the Inside of the ScanSnap ............................................. 333
Cleaning Carrier Sheet ..................................................................... 336
Consumables.............................................................................337
Part Numbers and Replacement Cycle of Consumables .............. 338
Replacing the Pad Assy ................................................................... 341
Replacing the Pick Roller ................................................................ 345
Purchasing the Carrier Sheet .......................................................... 353
Appendix
..............................................................................354
Updating ScanSnap Manager .......................................................... 355
Updating on a Windows OS................................................................... 355
Updating on a Mac OS........................................................................... 357
Uninstalling the Software ................................................................ 359
Uninstalling on a Windows OS............................................................... 359
Uninstalling on a Mac OS...................................................................... 361
Setting Items With/Without Quick Menu ........................................ 365
5
Contents
14
Installation Specifications ............................................................... 368
About Maintenance...................................................................369
Index...........................................................................................370
11
15
ScanSnap Overview
This chapter describes the features, the names of parts and their functions, the system
requirements, and basic operations of the ScanSnap.
Features of the ScanSnap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Names and Functions of Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Turning the ScanSnap On/Off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Paper Sizes of Documents to Be Scanned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Loading Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Basic Flow of Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
43
Features of the ScanSnap
16
Features of the ScanSnap
The ScanSnap is a scanner that is capable of double-sided scanning in both monochrome
and color.
The ScanSnap contains the following features:
•
You can turn documents into data by just pressing the [Scan] button!
You can turn documents cluttering up your desk into PDF or JPEG files so that you can
view, edit, manage, and archive them on your computer in a convenient manner.
Digitized documents are easy to print and attach to e-mail messages.
In addition, the ScanSnap can automatically recognize the type of documents, color,
gray or black-and-white, so that you do not have to set the color mode for each docu-
ment to be scanned.
•
You can scan documents with speed and efficiency!
(Automatic Resolution Function and Intelligent Auto Color Detection)
Double-sided color documents of A4 or letter size paper can be scanned at a speed of
about 20 sheets per minute. (When [Image quality] is set to [Auto] (*1), [Color mode] to
[Auto Color Detection], [Compression rate] to [3], and other settings to defaults) (*2)
*1 : The documents are scanned at 300 dpi. If the paper size is 148 mm or smaller, image files are
output at 300 dpi. Otherwise, image files are output at 200 dpi. You can scan image data with
a high resolution without changing settings, when interacting with text recognition software (for
example, for business cards).
*2 : - Depending on the document, scanning speed may become slower in [B&W] (Black&White)
mode.
Example: Scanning color brochures in [B&W] mode (converting a color image to black-and-
white)
- Scanning speed may become slower, when [Correct skewed character strings
automatically.] and/or [Convert to Searchable PDF] is enabled.
•
You can scan different sized documents together!
(Mixed Size Scanning + Carrier Sheet Scanning)
Paper sizes are automatically recognized at scan time, allowing documents containing a
mixture of different paper sizes to be scanned in one go.
Documents containing photographs, irregular-shaped and delicate papers, and paper
sizes larger than the normal A4/Letter size may also be scanned using the Carrier
Sheet provided. Multiple Carrier Sheets can be scanned together, either with or without
regular paper sheets.
•
The small size saves desktop space!
Smaller than a sheet of A4 or letter size paper, the ScanSnap never requires much
desktop space.
43
Features of the ScanSnap
17
•
The Quick Menu lets even beginners to operate the ScanSnap with auto-
matic ease!
The Quick Menu is simple enough for first-time use by complete beginners. When the
[Scan] button is pressed to scan a document, the Quick Menu is displayed so that you
can just select the action you want to perform on the Quick Menu.
•
You can create searchable PDF files!
You can create searchable PDF files by automatically performing text recognition for
scanned PDF files.
You can also text-recognize only sections defined by a highlight pen and add these as
keywords for the PDF file.
•
You can e-mail a scanned image or output the scanned image to a
printer immediately after scanning!
You can attach the scanned image to an e-mail or print out the scanned image without
having to start applications.
•
You can convert paper documents into Word/Excel/PowerPoint files!
Use ABBYY FineReader for ScanSnap supplied with the ScanSnap to convert the
scanned image data directly into the Word/Excel/PowerPoint file.
For Mac OS, you can convert only into Word/Excel files.
•
You can arrange and manage image data by using with ScanSnap
Organizer!
• Setting a keyword (Intelligent Indexing)
You can set a keyword using the following methods.
− Recognize a character string on a page (OCR process) and set as a keyword
(Zone OCR)
− Set a character string as a keyword
− Set a marked character string as a keyword (Marker Index)
− Drag and drop a keyword onto the keyword list (Keyword Addition by Drag&Drop)
You can view set keywords on thumbnails. (Keyword Overlay)
• Distributing files by keyword (Automatic Keyword Sort)
Files can also be distributed into a folder according to the keyword set for files as a
distribution condition.
• Search a variety of files (Search Engine Selection)
Files can be found quickly by searching by file name, keyword, text, or date.
• Cropping marked sections (Intelligent Cropping)
Sections on a page that are marked with a highlight pen can be cut and pasted else-
where.
27
Features of the ScanSnap
18
•
You can file business cards with ease!
With the provided business card application, business cards can be easily converted
into data using the text recognition function.
With CardMinder, you can recognize characters on a business card, and create a data-
base to facilitate card data management and searches.
The provided business card application is as follows.
CardMinder (can only be used if S1500 is purchased)
Cardiris (can only be used if S1500M is purchased)
•
Multifeed can be automatically detected!
If a multifeed (*) should occur while a document is scanned, an ultrasonic sensor auto-
matically detects the multifeed. With the recovery function, you can easily check the
location of a multifeed and restore the data.
* : Multifeed is an error that occurs when two or more sheets are fed into the ScanSnap simulta-
neously.
•
The ScanSnap is available both for Windows and Mac OS!
The ScanSnap is supplied with both Windows and Mac OS (*) versions. For either OS,
you can use the ScanSnap in a manner that best suits your office environment.
* : The following functions are not available for Mac OS.
- Color high compression
- Set the document with its face up
- Set a password for PDF file
Note: The ScanSnap does not conform to TWAIN, ISIS, and WIA standards.
9
Names and Functions of Components
19
Names and Functions of Components
This section describes the names of parts and their functions.
■ Front View
ADF paper chute (cover)
Open the cover to use the ScanSnap.
⇒
Opening the cover turns on the ScanSnap.
14
Names and Functions of Components
20
■ Rear View
Power connector
Security cable slot
Insert a commercially available security cable
into this slot (anti-theft).
Tape seal
After installing the software, remove this tape
seal.
USB connector
Ventilation ports
These openings ventilate the interior of the
ScanSnap.
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