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University of Nebraska Medical Center 
Sponsored Programs Administration 
NIH Grant Entry Submission Process 
User Manual on grantsERA/RAMS 
Revised May, 2007
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Access
Access to grantsERA (RAMS) 
Contact SPA to gain access to the grantsERA system 
Principal Investigators 
Identify administrative staff you will need to have work on your applications 
Administrative Staff 
Identify principal investigators you will need to work on their applications 
Allow SPA 24 hours to load personnel and links into the grantsERA system 
Download Mozilla FireFox 
Mozilla FireFox is the required browser to utilize the grantsERA system 
Download FireFox to your desktop 
http://www.mozilla.com/en-US/firefox/
Firefox Pop-Up Blocker 
Use the following steps to turn off FireFox Pop-up Blocker 
GrantsERA will not function properly if FireFox Pop-up Blocker is on 
Click on Tools (see screenshot above) 
Click on Options (see screenshot above) 
Prepared by:  Sponsored Programs Administration   
Last Modified -05-1-2007 
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Click on Content (see screenshot above) 
Prepared by:  Sponsored Programs Administration   
Last Modified -05-1-2007 
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Uncheck the “Block pop-up windows” (see screenshot above) 
Select OK 
Prepared by:  Sponsored Programs Administration   
Last Modified -05-1-2007 
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Use UNMC quick connects to RSS 
Go to the UNMC homepage at http://info.unmc.edu 
Select RSS from quick connect, located in the lower right hand corner of your screen. 
Prepared by:  Sponsored Programs Administration   
Last Modified -05-1-2007 
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.NET PDF SDK - Description of All PDF Processing Control Feastures
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Enter your Lotus Notes User Name and Password 
Click on grantsERA and log in 
Prepared by:  Sponsored Programs Administration   
Last Modified -05-1-2007 
grantsERA Tool Bar 
Navigate grantsERA from the tool bar 
Indicates Role (e.g., Principal Investigator) 
Person Logged into the system (e.g., “Welcome to Miller, Crystal) 
Use “Profile Management” to manage profiles 
Use “Proposal Management” to work on or view proposals 
Use “Proposal Development” to create a new proposal 
Profile Management 
Why Should You Complete Profile Information? 
Profile information will be used repeatedly throughout the application 
Federal sponsor applications contain redundant fields 
grantsERA will use the profile information to pre-populate redundant fields 
User manual focuses on currently used Profile Information 
Future functionality will use all sections of Profile Information 
Institutional and Contact Information 
Name 
(Enter First Name, Middle, Last Name and Suffix as you want it to appear on the 
application)
Prefix 
Dr. 
Rev. 
First Name 
Middle Name or Initial 
Last Name 
Suffix 
Jr. 
III 
Prepared by:  Sponsored Programs Administration   
Last Modified -05-1-2007 
Institutional Details 
Institutional Name 
Pre-populated from Institutional Profile 
Title 
Professor 
Assistant Professor 
Department 
Assigned at the time of RAMS enrollment 
Contact SPAdmin if a department change is required 
Division 
UNMC does not utilize this field 
College 
College of Dentistry 
College of Medicine 
College of Nursing 
College of Pharmacy 
College of Public Health 
Eppley Cancer Center 
Munroe Meyer Institute 
Sub-Department 
Section (ex. Internal Medicine-Cardiology; Pediatric Nephrology) 
User Contact Information 
Required Fields 
Street1 
City 
State/Province 
Zip 
Prepared by:  Sponsored Programs Administration   
Last Modified -05-1-2007 
Phone and Web URL 
Required Fields 
Work 
Fax 
Educational Information 
Note:  Future grantsERA functionality will use educational information to pre-populate 
fields within applications. 
Prepared by:  Sponsored Programs Administration   
Last Modified -05-1-2007 
Personal Data 
NIH Commons ID is only required field 
Must be an exact match to the NIH Commons for successful grant submissions 
Please contact SPAdmin staff if you are in need of an NIH Commons ID. Please 
plan ahead accordingly, as it may take up to 2 weeks for a valid Commons ID to 
be assigned by the NIH. 
Prepared by:  Sponsored Programs Administration   
Last Modified -05-1-2007 
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