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Creating New Content 21
Adding New Faculty/Staff to a Directory
Information for new staff and faculty is assembled using the techniques you’ve learned in
previous exercises. The content you create will be grouped to display the final web page.
1 If this is a faculty member, you may have to create a folder first. The folder is likely going
to be the faculty member’s last name. You will need to be in the Admin community to
create a folder. If a folder is not needed, you may skip this step.
2 Crop an image of the new staff member using the Image Editor. Select “Personnel” for
the image size. (Image Editor instructions are on pages 23 and 24).
3 Right-click the CMS folder where your faculty/staff are stored (commonly a staff or
faculty folder) and select New Item > Personnel Information.
4 Fill in the fields of the Personnel Information form up to and including the Quote Source.
You only have to fill in the fields that you want to. Note: “Address 1” should be filled out with
the person’s building and room number. Following this format: Administration Building G13.
5 Click Insert.
6 Once the form reloads you have the option of using up to three lists. Two on the left and
one on the right. You can call these lists whatever you want. Click Return to parent
In the top left corner to access the next list.
a. Left List 1 Title: Links of Interest (pre-populated, but can be changed). Click the
Edit table button below the Title to add items.
b. Left List 2 Title: [Fill in the Field]. Click the Edit table button below the Title to
add items.
c. Right List 1: Specialties (pre-populated, but can be changed). Click on the Edit
table button below the title Specialty to add items.
7 Additional fields can be filled out for biographical information, extra information you want
in a list format, and degree information. This is content most often found on faculty
pages and expert modules, but not necessary for staff directories.
8 Click on Edit All. Slot the new staff member’s photo into Home Image (501).
9 Click Update and then, at the bottom of the form, Close.
10 Transition the item to Public if necessary.
11 If you’re folder contains a Grouped Item, we will most likely need to add the new
Personnel Item to the Grouped Item. Quick Edit the Grouped Item.
12 Click Edit All.
13 Slot the Personnel Item into the Group List (595) slot.
14 If necessary, a Curriculum Vitae can be added to the Curriculum Vitae (785) slot.
15 Click Close.
16 Return the Grouped Item to Public.
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Creating New Content
Still need help? Reference our most up-to-date instructions online:
Staff Directory (Personnel Items)—http://blogs.mtu.edu/webmaster/2009/10/personnel-items/
Image Editor—http://blogs.mtu.edu/webmaster/2011/02/image-editor/
Creating Grouped Items
If a Grouped Item for your department or unit already exists (commonly in staff folder), slot
your new Personnel Information item in Group List (595). Grouped Items are used when
listings are not alphabetized.
If you are creating a new Grouped Item, follow these steps:
1 Right-click the appropriate folder (commonly staff or faculty folder) where you
want to create a new Grouped Item and select New Item > Grouped Items.
2 Fill in the fields of the Grouped Items form. The title should be a description of the
Group, such as “Faculty Listing”. Choose the appropriate dropdown menu selection such
as “Staff” for a faculty or staff listing.
3 Click Insert.
4 Click Edit All and slot the new Personnel Information item (or other items) in Group
List (595) Slot.
5 Click Update and then Close.
6 Transition the item to Public if necessary.
Still need help? Reference our most up-to-date instructions online:
Staff Directory (Personnel Items)—http://blogs.mtu.edu/webmaster/2009/10/personnel-items/
Uploading a New PDF (or Other Document)
If your PDF is not on your department’s website yet, or has not been uploaded to the CMS,
you’ll need to take the following steps.
1 Save the PDF to your computer (Home Drive, Desktop, or other location). Make sure
that your file is named in a way that is “safe for the web”:
http://blogs.mtu.edu/webmaster/2009/09/good-file-naming-conventions/
2 Choose a folder in the CMS to store your PDF in. It could be an existing folder called
“PDFs” or “docs”. You can also create a new folder by referring to p. 30.
3 Right-click the appropriate folder and select New Item > File.
4 Fill in the fields of the File form.
a. In the System Title and Title fields, type a name similar to the PDF so you’ll be
able to recognize it when you search for it.
b. The Start Date will already be filled in.
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Creating New Content 23
c. The Expiration Date or Reminder Date are optional. Usually they are left blank.
d. For File, click Browse, locate the PDF you’d like to upload, click it, then click Open.
5 Click Insert. The dialog box will flash and update. Then, click Close.
6 To link to your PDF, see Linking to Content Within the CMS on p. 13.
Still need help? Reference our most up-to-date instructions online:
http://blogs.mtu.edu/webmaster/2009/09/update-files/
http://blogs.mtu.edu/webmaster/2010/10/creating-new-file/
Learn More
Good File Naming Conventions—http://blogs.mtu.edu/webmaster/2009/09/good-file-naming-
conventions/
CMS Item Naming Conventions—http://blogs.mtu.edu/webmaster/2009/12/cms-item-naming-
conventions/
Uploading a New Photo
If you would like to upload a new photo to your department’s website, take the following steps.
1 Save the photo to your computer (Home Drive, Desktop, or other location).
2 Choose a folder in the CMS to store your photo in. It could be an existing folder called
“images”. You can also create a new folder by referring to p. 30.
3 Right-click the appropriate folder of your choice (commonly image folder) and select
New Image.
4 Fill in the fields of the Image Editor form.
a. In the System Title field, type a name for the photo. This title will appear in CMS.
b. In the Display Title field, type the same name you input for the System Title.
c. In the Image Alt Text field, type a description of the photo in 3-5 words.
d. (Optional) Image Description field, type a full description of the photo. Keep in
mind that this may also be used as a photo caption later.
e. Click Browse to select the photo you’d like to upload. In the File Upload window,
find the photo, click it, and then click Open.
5 Select the sizes of the photo you’d like to have, even if you’re not going to use them right
now. It makes a larger selection available to other CMS users.
How to C#: Basic SDK Concept of XDoc.PDF for .NET C# programmers can convert Word, Excel, PowerPoint Tiff, Jpeg NET allows C# developers to edit hyperlink of PDF document, including editing PDF url links
copy pdf bookmarks; export bookmarks from pdf to excel
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Creating New Content
6 Click Next and crop the image by clicking and dragging on the small red squares that
represent the new borders of the photo.
7 When finished, repeat step #4 until a confirmation screen appears showing a preview of
all the images you cropped.
8 Click Save and Exit.
Still need help? Reference our most up-to-date instructions online:
Using the Image Editor—http://blogs.mtu.edu/webmaster/2011/02/image-editor/
Aligning Items (Images)—http://blogs.mtu.edu/webmaster/2011/02/alignment-of-items/
Add/Update Banner Images—http://blogs.mtu.edu/webmaster/2009/11/updating-banners/
Having Image Editor Errors?
Image Editor Errors—http://blogs.mtu.edu/webmaster/2011/02/image-editor/#errors
Embedding a Video
If you would like to embed a video on your department’s website, reference our most up-to-date
blog post for instructions at:
Embedding a Video—http://blogs.mtu.edu/webmaster/2013/10/embedding-a-video/
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Creating New Content 25
Creating a Slider
If you would like to create a new slider for your department’s website, reference our most up-to-
date blog post for instructions at:
Creating and Adding Sliders— http://blogs.mtu.edu/webmaster/2014/03/creating-and-adding-
sliders/
VB.NET PDF: Basic SDK Concept of XDoc.PDF VB.NET programmers can convert Word, Excel, PowerPoint Tiff NET allows VB.NET developers to edit hyperlink of PDF document, including editing PDF url links
adding bookmarks to pdf; create bookmark in pdf automatically
26
26
Working with Links
Creating New Links
This section is about linking from a CMS page. You will learn about creating hyperlinks from text
and left-side navigation. You can learn about creating External Link Content Types on page 17.
Generics and Highlights: Linking to Content Within the CMS
You can link to CMS pages or files, e.g., PDFs. on your site or on other department sites within
CMS. Linking to CMS content in communities outside of your own is done in the same manner
as linking to information in your own community.
1 If you are removing/modifying a link, please refer to page 12. If you are creating a new
link, continue with these instructions.
2 In the CMS, Edit the Generic or Highlight page where you would like to create a link.
3 Click inside the Body or Callout area to open the TinyMCE Editor.
4 Type in new text that you will then link or highlight the existing text that you want to link.
5 Click on the Insert Rhythmyx inline link button and locate the file or page in the CMS
which we want to link to. (Refer to page 10 for the button diagram)
6 Click Update and then Close.
13 Right-click the Generic (Page) or Highlight and select the top option under the Preview
menu to Preview.
14 Make additional changes and/or return the item to Public as necessary.
Still need help? Reference our most up-to-date instructions online:
Adding/Modifying Links on Pages/Sidebars—http://blogs.mtu.edu/webmaster/2010/02/linking/
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Working with Links
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Working with Links 27
Generics and Highlights: Linking to Content Outside the CMS
You can link to web pages of other Michigan Tech websites that are not in CMS, as well as to
pages from any other website on the Internet.
1 If you are removing/modifying a link, please refer to page 12. If you are creating a new
link, continue with these instructions.
2 In the CMS, Edit the Generic or Highlight page where you would like to create a link.
3 Click inside the Body or Callout area to open the TinyMCE Editor.
4 Type in new text that you will then link or highlight the existing text that you want to link.
5 Click on the Insert Hyperlink… button. (Refer to page 10 for the button diagram)
6 Enter the destination web address (URL) in the Address field and click OK.
7 Click Update and then Close.
8 Right-click the Generic (Page) or Highlight and select the top option under the Preview
menu to Preview.
9 Make additional changes and/or return the item to Public as necessary.
Still need help? Reference our most up-to-date instructions online:
Adding/Modifying Links on Pages/Sidebars—http://blogs.mtu.edu/webmaster/2010/02/linking/
Updating Left-Side Navigation Links
For those with web admin privileges, in this section you will learn to create and update links for
left-side navigation. You must be logged into the admin community to be able to complete the
steps below.
The left-side navigation menu is composed of links. There are two main content types that can
be used in the left-side navigation: a generic web page and an external link. Outlined below is
the process for linking each content type.
Linking a Generic Landing Page to the Left-Side Navigation
1 Verify that you are logged in as an Admin by looking to the top right side of the Content
Explorer and noting the Community section.
2 If you are adding a new link to the navigation, create a new folder to house your new
web page. If you are modifying an existing navigation link, find the folder with the web
page you would like to target in the navigation.
3 Open the Navon content type contained in that folder. The Navon must not be in the
Public State in order to edit it. If it is in the Public state, transition it to Quick Edit by right
clicking on it and selecting Workflow > Move to Quick Edit. Then double-click or right-
click and select Edit.
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Working with Links
4 Click the Edit All button at the bottom to open the Active Assembly Table Editor.
5 Find the Nav Landing Page (510) slot and click on the Nav Landing Page title. This
will open the CMS Search Query window.
6 Use the Content Browser to locate the item you would like to use as the landing page.
7 Select the page you want to slot on the Navon.
8 Click Update and then Close.
9 Return all items to Public as necessary.
10 Verify that your navigation has been updated by logging in to your community as a
member and previewing the landing page.
11 Please contact the UMC web team at cmshelp@mtu.edu to request a special full publish
of your website. Your navigation will not fully update until we run a full publish of your
website.
Linking an External Link Content Type to the Left-Side Navigation
If you wish to link to a page not currently in the CMS, you can link to that page by using an
External Link. (Also see Creating an External Link as a Content Type on p. 20.)
1 In the Admin community, right-click and create a new folder.
2 After you have created the folder, double-click or right-click on the Navon within the
folder to open it.
3 Change the System Title to the new name.
4 Change the Title to the name that will appear in the navigation.
5 Click Update and then Close.
6 Logout and log back in to your Member community.
7 Right-click on the folder you just created and click New Item > External Link.
8 Enter the System Title.
9 Enter the Title.
10 Enter the URL of the page you want to link.
11 Select Insert and then Close.
12 Log out of the Member community and back to the Admin community.
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Working with Links 29
13 Double-click on the Navon that was created earlier to open.
14 Click the Edit All to open the Table Editor.
15 Find the Nav Landing Page (510) slot and click on the Nav Landing Page title. This
will open the Search Query window.
16 Use the Content Browser to locate and select the External Link you want to slot on the
Navon.
17 Click Update and then Close.
18 Verify that your navigation has been updated by logging in to your Member community
and previewing the landing page.
19 Please contact the UMC web team at cmshelp@mtu.edu to request a special full publish
of your website. Your navigation will not fully update until we run a full publish of your
website.
Modifying Existing Left-Side Navigation
1 Make sure you’re logged in to the Admin community.
2 Quick Edit the Navon in the folder you are working in.
3 Click the Edit All button at the bottom to open the Active Assembly Table Editor.
4 Find the Nav Landing Page (510) slot.
5 Use the Action buttons to remove your web page from the left hand navigation by
clicking the red X (second button from the right).
6 Please contact the UMC web team at cmshelp@mtu.edu to request a special full publish
of your website. Your navigation will not fully update until we run a full publish of your
website.
Note: You may need to check in all items before your previews will work.
Learn More
Good File Naming Conventions—http://blogs.mtu.edu/webmaster/2009/09/good-file-naming-
conventions/
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Managing Folders—Web Admin
Creating a Folder
If you would like to create a new folder within the CMS, you must take the following steps.
1 Change your Community.
a. To create a folder in the CMS, you must be in your department’s Admin
community.
b. Click on the link next to Community: at the top of the screen.
c. Select [DepartmentName]_Admin in the subsequent drop down menu.
d. Click on Go. You will automatically return to the CMS.
2 Locate where you’d like to create your folder.
a. Use the pane on the left side of the window to locate the folder you’d like to
create a new folder in.
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Managing Folders—Web Admin
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