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If another user creates a new version of a file that you have open or that is still marked In Use By Me, Version Cue
prompts you to update your document with the latest version when you open it or attempt to make changes to it, or
when you bring the document window frontmost in a group of documents.
❖
When the prompt appears, click one of the following:
Discard Changes
Updates the document with the most recent version from the Version Cue project. You can
continue editing the file after it is updated. You lose any changes you’ve made even if you have already saved those
changes to the working copy with a Save command.
Continue Editing
Leaves the document as is. You can continue editing the file without overwriting the changes in
the more recent version. Instead, you’re prompted to either save a new version of the file when you close it, or to
discard your changes.
See also
“Edit a file in use by another user” on page 524
Save changes to a file
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
If you want to save changes, but you aren’t ready to save a new version as you edit a file you have opened from a
Version Cue project, you can use the File > Save command to save your changes to the working copy on your
computer. Until you save a new version to the shared Version Cue Workspace, these changes won’t be available to
any other user. You can also close the file once you save changes to a file, and then reopen it and save a version later.
❖
To save changes to your working copy, choose File > Save.
Search for files in a project
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
Metadata is automatically added to Version Cue project files as you work with them. You can quickly locate files in
a Version Cue project by searching for specific information such as titles, authors, copyright data, keywords, dates,
and locations. The search feature searches through existing files, as well as files deleted from projects.
1 Choose File > Open.
2 If the button is visible, click Use Adobe Dialog (if you see the Use OS Dialog button instead, you are already using
the Adobe dialog box).
3 Click Version Cue in the Favorites panel.
4 Double-click the host Version Cue Workspace.
5 Double-click the project you want to search.
6 Click Project Search
.
7 Enter information in Project Search.
If you open an older version of a file found as the result of a search, the filename will be prefaced with “Version <X> -”.
Note:
It is best to treat older versions as view-only when opened as the result of a search. Although you can edit an older
version in its native application, do so only if you intend for this version to become a separate asset. To edit a previous
version, first promote it to the new, current version, and then make changes.
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See also
“About the Adobe dialog box” on page 513
“Version Cue file statuses” on page 521
“View and compare versions” on page 530
Disconnecting from projects
Disconnecting from projects
Disconnecting from a project erases the working copies of files on your computer while leaving the master copies on
the Version Cue Workspace intact. Disconnecting also removes shortcuts to the project from the Adobe dialog box.
You may want to disconnect to free up more space on your hard drive. Or, you might disconnect from a project if
someone else in your workgroup deletes a project from the Version Cue Workspace (your working copies are not
touched by that deletion).
As long as you have saved a version of the working copies there is no harm in discarding them by disconnecting.
When you access the project again, new working copies will be created for the current versions of the files you open.
If you have working copies with the In Use By Me status, you will not be permitted to disconnect from a project until
you have saved a version of those files.
When you disconnect from a project, only the working copies and shortcuts on your computer are erased. Leaving
the project intact on the workspace allows others, as well as yourself, to access the master files. When you delete a
project, all working copies and shortcuts on your own computer, along with the master copies of files and folders in
the Version Cue Workspace, are erased. However, any working copies and shortcuts on other computers your co
workers or you previously usedto access the project are not erased. To completely remove the project and erase those
working copies and shortcuts, you must select the shortcut or project folder and disconnect, even though the project
has already been deleted.
See also
“Delete files and folders” on page 527
“Disconnect from a project” on page 526
“About working copies” on page 520
“Availability of Version Cue features” on page 512
Disconnect from a project
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
Disconnecting from a project removes the files from your computer but doesn’t delete the project from the host
Version Cue Workspace.
1 Choose File > Open. Click Use Adobe Dialog if you’re using the OS dialog box.
2 Click Version Cue in the Favorites panel.
3 Open the Version Cue Workspace and select the project from which you want to disconnect.
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4 Choose Disconnect from the Project Tools menu.
Note:
You can select any project icon or shortcut to the project when you want to disconnect.
Deleting files, folders, and projects
Delete files and folders
Deleting a file or folder from Version Cue is a two-step process that safeguards against accidental deletions. The first
step is deleting the file or folder and giving it the Deleted status. Deleting hides the file or folder from normal view
but does not erase it. The second step is permanently deleting and erasing the file or folder and its previous versions.
When you delete a folder, the folder and all folders and files nested inside it are hidden and given a Deleted status.
When you permanently delete a folder, its entire contents are erased.
Any user with appropriate privileges can delete files and folders unless the files or folders are marked In Use. In a
workgroup, if a user is editing a file that you need to delete, you can reset the file’s lock by using the Version Cue
Administration utility.
You can restore files or folders that have a Deleted status. Restoring reinstates Version Cue management. Restored
files and folders appear in their previous location in the project folder hierarchy. (Deleted files and folders maintain
their relationship within the project hierarchy until they are permanently deleted.)
You can show hidden and deleted files or folders, and view them in search results. Additionally, Version Cue has a
Project Trash view from which you can view all deleted files in a project. Use Project Trash to view and handle all
deleted files without navigating through the project folder hierarchy.
See also
“About working copies” on page 520
“Manage Version Cue projects” on page 541
“Availability of Version Cue features” on page 512
“View Version Cue Workspace, project, and file information” on page 516
Delete files or folders from a project
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
1 Choose File > Open. Click Use Adobe Dialog if you’re using the OS dialog box.
2 Click Version Cue in the Favorites panel.
3 Double-click the host Version Cue Workspace.
4 Double-click the project that contains the file or folder you want to delete.
5 Select the file or folder you want to delete.
6 Do one of the following:
• Choose Delete from the Project Tools menu
• Click the Delete icon .
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Note:
If Show DeletedItems is not selectedin the Project Tools menu, the file will become hidden andremovedfrom view.
If Show Deleted Items is selected, the file or folder will remain visible with the status Deleted.
Delete a file or folder permanently
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
1 Choose File > Open. Click Use Adobe Dialog if you’re using the OS dialog box.
2 Click Version Cue in the Favorites panel.
3 Open the Version Cue Workspace and project that contains the file or folder you want to delete permanently.
4 Choose Show Deleted Items from the Project Tools menu.
5 Selectthefileorfolderyou wanttopermanentlydelete,andchooseDeletePermanent from theProject Toolsmenu.
6 Click OK.
Delete a project
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
Deleting a project from Version Cue permanently erases all of its master files (including versions) and folders from
the Version Cue Workspace. This is a one-step process (with confirmation). Deleting a project automatically deletes
the working copies of files on your computer as well as any shortcuts to that project. However, the working copies of
files created on other users’ computers are not deleted until they disconnect from the deleted project. You cannot
restore deleted projects directly in Version Cue, nor can you delete a project if any user has files that are marked In Use.
1 Choose File > Open. Click Use Adobe Dialog if you’re using the OS dialog box.
2 Click Version Cue in the Favorites panel.
3 Do one of the following:
• Double-click the host Version Cue Workspace and select the project.
• Click the project shortcut.
4 Choose Delete from the Project Tools
menu.
5 Click OK in the confirmation dialog box.
You can also delete projects using the Version Cue Administration utility.
See also
“Manage Version Cue projects” on page 541
“Disconnect from a project” on page 526
“About the Adobe dialog box” on page 513
Restore a file or folder deleted from a project
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
1 Choose File > Open. Click Use Adobe Dialog if you’re using the OS dialog box.
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.
2 Click Version Cue in the Favorites panel.
3 Double-click the host Version Cue Workspace.
4 Double-click the project that contains the file or folder you want to restore and do one of the following:
• ClickProjectTrashintheFavoritespanel,selectthefileyouwanttorestore,and chooseRestorefromtheProject
Tools menu
• Choose Show Deleted Items from the Project Tools menu (deleted file and folder names appear in gray in the
dialog box). Select the file or folder you want to restore, and choose Restore from the Project Tools menu.
5 Choose Refresh from the Project Tools menu to update the dialog box.
The file or folder is restored to its original location in the Version Cue project.
Note:
To restore a file in a previously deleted folder, you must first restore the folder. Doing so restores the folder and all
its contents.
Version Cue versions
About Version Cue versions
Versions provide a convenient method of retaining work that was performed in different stages. At any point in your
design process, you can save a version of the file, which Version Cue saves and tracks. Each version is a snapshot of
the file. You can use versions to review ideas or changes with team members or a client before selecting a final
version, or to recover from destructive changes.
Version Cue prevents users from overwriting each other’s work. With this protection capability, multiple users can
work on a file simultaneously. When more than one user is working on a file, Version Cue alerts them all when one
user saves a new version, allowing everyone to update the file and work in the latest version.
You don’t have to save a version every time you save your changes. Using the File > Save command works the same
way in Version Cue-managed files as in non-Version Cue files. You need only save a version when you want to create
a snapshot of the file. Instead of choosing File > Save As and saving a new copy of a design, you save a version, which
allows you to track changes as they occur.
If you want to continue your work using a previous version instead of the current version, promote the previous
version to the next current version (do this instead of opening the previous version directly). This process keeps the
previous version intact, should you decide to return to it again in the future. If you want a previous version, along
with the current version, to be available for use in a project, you can save the previous version as a separate asset.
You can view previous versions in their native applications. When you no longer need to keep previous versions of
files, you can delete them individually or in batches.
See also
“View and compare versions” on page 530
“Availability of Version Cue features” on page 512
Save a version
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
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To save a new version of a file, you use the Save A Version command, which saves your changes to the Version Cue
Workspace.
1 Choose File > Save A Version.
2 In the Save A Version dialog box, enter comments you want to associate with this version.
3 Click Save.
View and compare versions
Versions are always available for you to view and compare. The Versions dialog box displays thumbnails of all file
versions alongside comments, dates, and the login name of the user who created the version. Each version is
numbered sequentially. You can view any version at any time. You can also promote aversion, that is, make a previous
version the current one. You can also delete versions if they are irrelevant or if you need to save disk space. When
you delete older versions, the version numbers of the remaining versions remain the same.
The commenting features of Version Cue maintain a descriptive history of files. Each time you save or promote a
version, you can describe what changes you made. This history helps you track changes made at different stages.
Also, your version comments are searchable; you can search for a particular word to find a version quickly.
See also
“Availability of Version Cue features” on page 512
“About the Adobe dialog box” on page 513
View versions
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
1 Choose File > Open. Click Use Adobe Dialog if you’re using the OS dialog box.
2 Click Version Cue in the Favorites panel.
3 Double-click the host Version Cue Workspace. Double-click the project to open it.
4 Click the name of the file whose versions you want to view.
5 Choose Versions from the Project Tools menu
.
6 In the Versions dialog box, do any of the following:
• To create a new file version from an older version, select the version and click Promote To Current Version.
• To open an earlier version in its own window and view details only or create a separate asset from the earlier version,
click View Version. The version number appears in the file’s title bar to remind you that you shouldn’t edit it.
• To delete a version, select the version and click Delete.
View a previous version in its native application
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
❖
In the Versions dialog box, click the version you want to open and click View Version.
Note:
The file status is Never Saved, because the previous version is only a snapshot of a previous stage of a file.
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Version Cue opens the previous version in its own window. You can then edit the previous version and save it as a
new asset. If you edit the previous version, your changes won’t be reflected in the current version unless you promote
the earlier version.
Promote a version
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
Promoting a previous version automatically saves a copy of that previous version as the current version. Any changes
made between its creation and promotion don’t appear in the new current version.
1 In the Versions dialog box, select the version you want to promote, and click Promote To Current Version.
2 Type a version comment in the Save A Version dialog box. Then click Continue to complete the promotion.
Delete a version
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
❖
In the Versions dialog box, click the version you want to delete and click Delete. To delete multiple versions, Shift-
click/Control-click the versions and click Delete. When prompted, confirm the deletion.
Note that the remaining versions are not renumbered.
2
See also
“Synchronize files” on page 533
2
Change the properties of a
Version Cue project to require
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