Best Practices for Creating Accessible PDF Documents from Word
and PowerPoint Documents
Page 39 of 47
Part 10: More information
A lot of information exists on the Internet regarding accessibility and Section 508
but not so much about PDF Accessibility or creating accessible MS-Word files. Below
are a few of the better resources.
General Accessibility Resources
WebAim is my go-to source for all things dealing with accessibility. My only
complaint about them is that they do not date their articles so one does not always
know if an article is current or outdated.
This area of the Department of Health and Human Services Web site has a wealth
of information about Section 508.
Jim Thatcher’s Section 508 Course
Jim Thatcher gives a detailed overview of Section 508 in this easy-to-understand
MS-Word, PowerPoint and PDF Accessibility Resources
WebAim article on Word Accessibility
This article provides detailed steps to create accessible MS-Word files, using three
versions of MS-Word, that will convert to a more accessible PDF file.
WebAim article on PowerPoint Accessibility
This article provides detailed steps to create MS-PowerPoint files that will convert to
a more accessible PDF file.
WebAim article on PDF Accessibility
This article provides detailed steps to create accessible PDF files. Please note that it
does not yet discuss Acrobat 10.
HHS Accessible PDF Section
This is another good resource with detailed steps to create Accessible MS-Word files
that will convert to accessible PDF files. Probably more information than you need.
Some of the information here is also outdated, but according to the people that
manage it, will be updated soon.
PDF Techniques for WCAG 2.0
This document includes a variety of techniques which include specific authoring
practices and examples for developing more accessible PDF files. It is not an
introductory document, but a detailed technical description of techniques that can