53
Working with Libraries
375
Y
4. Click Ok when finished or Cancel to exit without checking in the file.
Field
Description
Description
You can enter up to 100 characters to indicate what type of change was made to the
resource. This field defaults to the contents of the Description field of the resource
checked out, but you can enter a different description if you like.
The Description field appears on the Check Out Section window that appears when you
select a file to check out.
Increment
Version
Check this box if you want Studio to increment the version number.
If you only make a minor change you will probably want to just increment the revision
number and not the version number. The revision number is automatically incremented
by one if you do not check the Increment Version field.
If you make a major change, or if you need to change the effective date of the resource
that you are checking in, check the Increment Version field. This tells Studio to
increment the version number by one and set the revision number to one.
Once this field is checked, you can modify the Effective Date field. This makes sure all
revisions of a resource have the same effective date. When a resource is checked out,
changed, and checked back in, the older version/revision combinations of that resource
remain in the library and can be loaded by the GenData and GenPrint programs or
retrieved by Documaker Workstation or Docupresentment as needed.
Keep in mind, however, you can only check out the latest revision of each version of a
resource.
Effective Date
All revisions of a specific version of a resource must have the same effective date. This
field is only available if you check the Increment Version field.
The effective date defaults to MM/DD/YYYY, but may have a different format depending
on your locale setting.
Mode
Use this field to assign a mode to the resource as it is checked in. For instance, you can
use the Mode field to specify where in the development cycle the resource is.
See Defining Mode, Status, Class, and Project Options on page 402 for information on
how to set up modes.
Status
Use this field to assign a status to the resource as it is checked in. For instance, you
could use the Status field to indicate whether a resource has passed or failed testing.
See Defining Mode, Status, Class, and Project Options on page 402 for information on
how to set up statuses.
Class
Use this field to assign a class to the resource as it is checked in. For instance, you could
use the Class field to indicate the market in which a resource was applicable.
See Defining Mode, Status, Class, and Project Options on page 402 for information on
how to set up classes.
Project
Use this field to assign a project ID to the resource as it is checked in. For instance, you
could use the Project field to indicate which project a resource was associated with.
See Defining Mode, Status, Class, and Project Options on page 402 for information on
how to set up projects.
