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portfolios, form response files, and secured PDFs, choose View > Portfolio > Preview File. To close Platform preview,
click the close button in the upper-left corner or press Esc.
Switch between Preview mode and Edit mode
The button to switch between Preview and Edit modes is a toggle button in the PDF Portfolio toolbar.
Layouts
Layouts provide one way to unify a wide range of content in a PDF Portfolio. When you create a PDF Portfolio, you
can choose from various layouts included with Acrobat. If available, you can import and use a custom layout from a
developer or designer.
For best performance, use the Click-Through or Linear layout when you have more than 15 component files. Grid,
Freeform, and Wave layouts take longer to load because they generate all thumbnails before displaying the first card.
Acrobat includes the following layouts:
Click-Through
Allows you to click through a series of files. You can reorder files, navigate through the files linearly, or
find files in the mini-navigator at the bottom of the window.
Freeform
Arranges files in a scattered placement of thumbnails. You can rearrange the order and configuration of
files.
Grid
Arranges files in an orderly grid that can scale to accommodate numerous files.
Linear
Arranges files in a linear path and guides the user through each file in the sequence. Descriptive text appears to
the left of the card.
Wave
Arranges files in a spinning path that fans out off the screen.
PDF Portfolios created in Acrobat 9
PDF Portfolios created in Acrobat 9 can be opened in Acrobat X and Reader X. However, layouts, color schemes, and
other PDF Portfolio elements differ significantly between Acrobat 9 and Acrobat X. When you open an Acrobat 9 PDF
Portfolio in Acrobat X, the Acrobat 9 design appears as expected. Minor editing is allowed, such as adding or deleting
files, and editing filenames or descriptions. You can save these changes in Acrobat 9 format. For extensive edits, you
can convert the PDF Portfolio to Acrobat X, if you’re using Acrobat X Pro. The layout and colors convert to Click-
Through layout with the Clean visual theme. Welcome pages, headers, and color palettes are removed. You can redo
headers in Acrobat X, but Welcome pages are not supported.
1 In Acrobat X, open a PDF Portfolio created in Acrobat 9.
The PDF Portfolio opens in Preview mode.
2 Do any of the following:
• To edit filenames in Layout view, click the filename and type. You cannot edit descriptions.
• To add files, drag them in Layout view.
• To delete files, select them in Layout view and press the Delete key.
• To save the changes in Acrobat 9 format, choose File > Save Portfolio, or File > Save As > PDF Portfolio.
• To convert the PDF Portfolio to Acrobat X, click the Edit button. Then click Convert Now in the dialog box.
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Create PDF Portfolios
It’s easy to create a PDF Portfolio, choose a layout, and add files. You can create folders within your PDF Portfolio,
delete component files and folders, edit component filenames, and add and edit descriptions of component files..
Additional resources
For videos and tutorials on creating PDF Portfolios, see these resources:
• How to Create a PDF Portfolio: www.adobe.com/go/learn_acr_portfolio_create_en
• About PDF Portfolios: www.peachpit.com/articles/article.aspx?p=1670578
More Help topics
“Convert email messages to PDFs” on page 59
“Save a PDF” on page 124
“Adobe PDF conversion settings” on page 79
Create a PDF Portfolio
Create a basic PDF Portfolio in a few quick steps.
1 Start Acrobat and do one of the following:
• In the Welcome Screen, click Create PDF Portfolio.
• Click the Create button in the upper-left corner of the toolbar, and choose PDF Portfolio from the menu.
• Choose File > Create > PDF Portfolio.
2 Choose a layout from the left side of the wizard.
The list of layouts includes the predefined layouts that ship with Acrobat, and up to two custom layouts you have
imported. If you imported more than two, only the two most recently imported custom layouts appear.
To add a custom layout that you have loaded on your computer, click Import Custom Layout and open the file.
Layouts have a .nav filename extension.
3 Click the Add Files button and select the content to add to the PDF Portfolio. You can select one or more files.
4 Click Finish to add the files and save the PDF Portfolio.
Note: In Windows, the Acrobat PDFMaker in Outlook and Lotus Notes can create PDF Portfolios when you convert e-
mail messages.
Add files and folders to a PDF Portfolio
You can add content to an existing PDF Portfolio.
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From an open PDF Portfolio, go to Edit mode and do any of the following:
• Click the Add Content panel, and then click Add Files or Add Folder to add individual files or a folder of files.
• To create a folder, click the Add Content panel, and then click Create Folder.
• To add files from your computer, drag any files or folders into the PDF Portfolio workspace or onto a folder.
• To move files to a different folder, drag them.
For best performance, keep the total number of component files at 15 or less, and the total size of all component
files under 50 MB.
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Add web content to a PDF Portfolio
You can link to websites or embed video tags. Linking to web content is useful when you want to reduce the file size
of the PDF Portfolio.
1 Click the Add Content panel in the Layout pane and select an option for adding content.
2 Select Add Web Content.
3 Enter a filename and description for the web content that gets added to your PDF Portfolio. This web file links to
the web content you specify.
4 Do one of the following:
• To link to a website, select Add A Web Link, and then add the URL.
• To embed a video tag, select Add An Embed Tag, and then paste the video’s embed code. Video-sharing websites
usually include a way to copy a video’s embed code. For example, a website could include an Embed box that
shows the code and other embedding options.
Convert multimedia files in a PDF Portfolio
You can convert the following component multimedia files to PDF within a PDF Portfolio: FLV files, SWF files, F4V,
mp3. You can also convert these files to PDF if they are encoded in H.264 (with AAC audio): MOV, M4V, MP4, 3GP,
and 3G2. (H.264 and AAC are encoding and compression options for movies.)
Note: To convert AVI or WMV files to PDF, or other multimedia file types to FLV format, use the Adobe Media Encoder.
This application is available in the Acrobat X Suite or Creative Suite 5.
1 In Edit mode, right-click/Control-click one or more multimedia files in the PDF Portfolio and select Convert To PDF.
2 If a dialog box appears, specify the options as needed and click OK.
Remove files and folders from a PDF Portfolio
If you delete a folder, all of the files within it are deleted from the PDF Portfolio.
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In Edit mode, select one or more files or folders in the PDF Portfolio and press Delete. Or click the Delete File icon
on the card, if available.
Customize a PDF Portfolio
In Edit mode, you can customize the layout, theme, and color scheme. You can also customize the Details view with
columns that you choose or create yourself.
More Help topics
“PDF Portfolio window overview” on page 96
“Create PDF Portfolios” on page 101
Change the PDF Portfolio layout
PDF Portfolio layout options enable you to present content in a layout that best fits your needs. For example, the Click-
Through layout allows readers to flip through files in the PDF Portfolio one at a time. In all layouts, each file appears
on a card with an image (if available) and information about the document, such as the filename.
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You can also create your own custom layouts, which can require some developer skills.
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In Edit mode, do any of the following:
• To select a layout, click Portfolio Layouts in the Layout pane, and select one from the list.
• To use a custom layout, click Import Custom Layout. Navigate to the custom layout on your computer and open
it. Layout files have a .nav extension. The layout appears in the Portfolio Layouts list where you can select it.
Imported layouts are permanently added to the Custom Layouts section of the Portfolio Layouts panel.
• To delete a custom layout, click the X next to the layout name.
Change the visual appearance
Themes, colors, and background images add visual interest and cohesiveness to a PDF Portfolio. Use Edit mode to
change visual elements.
• To select a theme, click Visual Themes in the Layout pane, and select one from the list.
• To use a custom theme, click Import Custom Theme. Navigate to the custom theme on your computer and open
it. The theme is immediately applied to your PDF Portfolio and appears in the Visual Themes list as “Custom.”
Unlike custom layouts, custom themes apply only to the current PDF Portfolio and are not permanently added to
the Visual Themes panel. Themes are created in Adobe Flash Professional or Adobe Flash Builder and have a .swf
extension.
• To change the colors in a visual theme, click Color Palettes in the Layout pane and choose a different palette.
• To create a custom color palette, in the Color Palettes panel, click Create From Existing and specify the colors.
• To change the properties of a background color, first select a color palette, and then click Background. Specify
background color properties as desired.
• To add an image as the background, click Background in the Layout pane. In the Background Image area, select an
image from the list or click Choose New to add an image from your computer. Specify image properties as desired.
Add a header
The header appears at the top of the layout, and can contain important information like a logo, company name, and
contact information. The header can include text, images, or both, and can be arranged in various ways.
1 In Edit mode, click the empty band at the top of the edit window. The Header Properties panel appears near the
bottom of the Layout pane.
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Empty header area in a PDF Portfolio
2 Select a template from the list in Header Properties.
3 In the header area, click in the boxes to add content. To add text, double-click to show the insertion point.
4 In the Text and Image Properties panels, specify size, background color, font, and other properties.
Additional resources
For videos on customizing a PDF Portfolio, see the following resources:
• How to Customize a PDF Portfolio: www.adobe.com/go/lrvid_022_acrx_en.
• How to Create a PDF Portfolio: www.adobe.com/go/learn_acr_portfolio_create_en.
Working with component files in a PDF Portfolio
You can sort and preview component files in a PDF Portfolio, as well as open, edit, and save component files in their
native application. Some file types require that you install the native application on your computer.
View files in a list
In Preview mode, click the Files button in the PDF Portfolio toolbar. To sort file details by ascending and descending
order, click a column name. Click it a second time to reverse the order.
Edit file details in a list
1 In Edit mode, click the Details pane.
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