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Preparing and Printing PDF Files
October 2001
701P37501
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Prepared by:
Xerox Corporation
Global Knowledge and Language Services
East Coast Operations
800 Phillips Road, 845-17S
Webster,  New York 14580\
West Coast Operations
701 South Aviation Boulevard, ESM1-058
El Segundo, California 90245
©2001 by Xerox Corporation.  All rights reserved.
Copyright protection claimed includes all forms and matters of copyrightable material and information
now allowed by statutory judicial law or hereinafter granted, including without limitation, material generated
from the software programs which are displayed on the screen such as icons, screen displays, looks, etc.
Printed in the United States of America.
XEROX® and all Xerox product names mentioned in this publication are trademarks of XEROX CORPORATION. 
Other company trademarks are also acknowledged.
Changes are periodically made to this document.  Changes, technical inaccuracies, and
typographic errors will be corrected
in subsequent editions
.
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Table of contents
Table of contents
1
1. Before you begin
1
About PDF files
2
Hardware and software
2
Documentation
4
PDF production print path examples
5
2. Procedures
1
General guidelines
1
Tips along the production print path
2
Converting the source file to PostScript
2
Creating the PDF file
2
Viewing the PDF file
3
Submitting the PDF file
3
Controller processing of the PDF file
4
Printing
4
Consult the Adobe book
5
PDF printing summary
5
Troubleshooting
6
Procedures
6
Questions
7
Support
7
.NET PDF SDK - Description of All PDF Processing Control Feastures
Viewing, editing, converting, processing, extracting, annotating Outstanding rendering of PDF documents; Full Outlines, bookmarks, & thumbnail display; Integrated
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.NET PDF SDK | Read & Processing PDF files
applications with advanced document viewing, editing and clean extraction of text, hyperlinks, bookmarks and metadata; Annotate and redact in PDF documents; Fully
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XDoc.Word for .NET, Advanced .NET Word Processing Features
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PDF Image Viewer| What is PDF
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PREPARING AND PRINTING PDF FILES
1-1
1. Before you begin
This book is intended for you, the person preparing, submitting,
or printing PDF files on Xerox printers supported by the Xerox
Document Services Platform (DocuSP) controller software.
This book introduces you to Portable Document Format (PDF)
files and explains how to prepare and print them.
Chapter 1, Before you begin:
 provides introductory material.
Chapter 2, Procedures:
 provides detailed explanations
 is used in conjunction with Adobe’s How to Create Adobe®
PDF Files for Print and Press
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BEFORE YOU BEGIN
OCTOBER 2001
1-2
PREPARING AND PRINTING PDF FILES
About PDF files
Portable Document Format (PDF) was originally designed as a
file format for viewing files rather than printing them; therefore,
some PDF files are not suitable for printing.
To ensure that you are preparing a PDF file that can be printed
on a supported Xerox printer:
•  this chapter provides general information about hardware
and software for PDF creation and gives examples of two
production print paths.
•  the next chapter provides further details along the example
production print paths, as detailed in the section “PDF
production print path examples” in this chapter, and suggests
various troubleshooting procedures.
Hardware and software
Various types of hardware and software are used along the
production print path.  Examples of production print paths are
described later in this section.
Client hardware
Typical client hardware platforms are:
•  Macintosh
•  Windows
•  UNIX Workstation
Client software
Direct PDF printing is now supported by version 2.2 or higher of
Xerox Document Submission (XDS) software and version 1.2 or
higher of Xerox DigiPath QuickPrint application. Command line
applications such as lpr, print, nprint, and others may also be
used to submit PDF files to print.
OCTOBER 2001
BEFORE YOU BEGIN
PREPARING AND PRINTING PDF FILES 
1-3
PDF creation software
There are many applications that can create PDF files. It is
suggested that you create the PDF file using the recommended
workflow process described in Adobe’s How to Create Adobe®
PDF Files for Print and Press (available from Adobe’s web site
http://www.adobe.com/products/acrobat/pdfs/acr4finhowto.pdf
).
This document lists many Adobe applications and provides
recommended settings and procedures for creating PostScript
files that are optimized for PDF conversion.
In addition, this document also provides guidelines for creating
print-optimized PDF files. The preferred method is to utilize
Adobe’s Distiller, version 3.0.2 or higher to create the PDF files.
Document submission software
PDF files can be submitted by using the Xerox Document
Submission software version 2.2 or higher, the Xerox DigiPath
version 1.2  or higher QuickPrint tool, lpr, print, nprint, or another
choice.
You might use, for example, any of the following:
•  for Macintosh (OS7.x or higher)
−  Xerox Production Print Services (XPPS) version 2.2 or
higher, which includes the Xerox Document Submission
(XDS) software, Adobe drivers and PPD files, and Xerox
driver plugins
•  for Windows 95/98/ME/NT4.0/2000
−  Xerox Production Print Services (XPPS) version 2.2 or
higher, which includes the Xerox Document Submission
(XDS) software, Adobe drivers and PPD files, and Xerox
drivers
•  for Sun Solaris
−  Xerox Document Submission (XDS) software version
1.4x
−  Xerox Production Print Services (XPPS) version 3.1
Xerox Document Submission Plus (XDS Plus) software
−  DocuSP version 3.1 Web Interface
BEFORE YOU BEGIN
OCTOBER 2001
1-4
PREPARING AND PRINTING PDF FILES
Controller software
On the Xerox DocuSP controller, you need the appropriate
DocuSP Print Services software for your printer:
•  for a DocuTech 61xx printer, the Xerox Document Services
Platform (DocuSP) software version 2.x or higher
•  for a DocuTech/DocuPrint 65/75/90 printer, the Xerox
Document Services Platform (DocuSP) software version 2.x
or higher
•  for all other Xerox printers supported by the DocuSP
software, version 2.0 or higher
This version of controller software includes the Adobe PostScript
Level 3 decomposer (version 3010.106 or higher). This
decomposer is capable of accepting and processing PDF version
1.2 or higher Page Description Languages native format.
Documentation
Your primary information sources for preparing and printing PDF
files are:
•  Preparing and Printing PDF Files
•  Adobe’s How to Create Adobe® PDF Files for Print and
Press
For information about document submission using XPPS
software, refer to:
•  Xerox Production Print Services guide to job submission for
Windows
•  Xerox Production Print Services guide to job submission for
Macintosh
•  Xerox Production Print Services Guide to Job Submission
using XDS Plus
•  Xerox Document Services Platform Series Guide to the 
DocuSP Web Client
For information about using the DocuSP controller to manage
and print jobs, refer to:
•  The DocuSP documentation on the CD-ROM or the DocuSP
Help
For in-depth information about PDF files, refer to:
•  PDF Technical Reference Manual, Adobe Systems ISBN
0-201-62628-4
OCTOBER 2001
BEFORE YOU BEGIN
PREPARING AND PRINTING PDF FILES 
1-5
PDF production print path examples
Examples of two production print paths are illustrated below.
Direct Path (1) – The standard mechanism for submitting a PDF
file is, in general, the same as for submitting
any Page Description Language (PDL) file or
“print file” 
Xerox Document Submission
software (XDS submission tool), lpr, print,
nprint, etc. This is the preferred method for
submitting PDF files to print.
For a Sun workstation, only the Direct Path (1)
is available.
Indirect Path (2) – PDF viewer Print command (transparent
printing enabled by drivers).
Since this method converts the file to
PostScript format and sends the PostScript file
to the printer, it is not recommended to use
this method if true PDF printing is desired.
Any DocuSP connected
client:
In the publishing
application, save the
source document file as
a PostScript file. Print
quality depends upon
the quality of this file.
Any DocuSP connected
client:
Using the Xerox
Document Submission
software, submit the
PDF file to a specified
print queue on the
controller.
DocuSP Controller: 
For a job with a PDF file,
the decomposer
converts the PDF file to
PostScript, then
interprets the PostScript
data.
If a job with a PDF file is
deleted, canceled, or
held as it is processing,
the action will not take
place until the PDF to
PostScript transition has
been completed.
Due to the conversion
process, PDF files may
require more processing
time and disk space than
PostScript files.
Any DocuSP connected
client:
Using Adobe Acrobat
Distiller, the preferred
emitter, convert the
PostScript file to a PDF
file.
Any DocuSP connected
client:
Using the Adobe
Acrobat Exchange or
Reader Print command,
submit the PDF file to a
specified printer queue
on the controller. At this
stage the PDF is
converted to PostScript.
Any DocuSP connected
client:
In Adobe Acrobat
Exchange or Reader,
view the PDF file.
Xerox Printer: 
The printer outputs the
file.
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BEFORE YOU BEGIN
OCTOBER 2001
1-6
PREPARING AND PRINTING PDF FILES
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