54
Creating Adobe PDF files from downloaded web pages
An Adobe PDF file created from HTML pages is like any other PDF file. You can
download and convert web pages by specifying a URL, by opening web pages from a link
in an Adobe PDF file, and by dragging and dropping a web link or HTML file onto an
Acrobat window icon.The web pages are converted to PDF and opened in the document
pane. You can navigate through the file and add comments and other enhancements to it.
Any links on the pages are still active in the PDF file--just click a link to download and
convert the linked web pages, and add them to the end of the PDF file.
Note the following when converting web pages:
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Before converting a web page to an Adobe PDF file, be sure that you can access the
Internet.
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You can download HTML pages, JPEG and GIF images (including the last frame of
animated GIF images), text files, and image maps.
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One web page may correspond to more than one PDF page because long HTML pages are
divided into standard-size pages (depending on the PDF page layout settings).
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HTML pages can include tables, links, frames, background colors, text colors, and forms.
Cascading stylesheets and Macromedia® Flash™ are supported. HTML links turn into
links, and HTML forms turn into PDF forms.
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The default/index.html frame downloads only once.
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You can determine whether to reference digital media components by URL, not include
them, or embed the files where possible. (See
Setting display options for converted HTML
pages.)
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Depending on the options selected when downloading and converting web pages, an
Adobe PDF file created from web pages can display special tagged bookmarks that retain
web information, such as the URLs for all links on the pages. Use these tagged bookmarks
to navigate, reorganize, add, or delete pages in your PDF file. You can also add more
tagged bookmarks to represent paragraphs, images, table cells, and other items on the
pages. For information on using these tagged bookmarks, see
Extracting, moving, and
copying pages and
Deleting and replacing pages.
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To convert Chinese, Japanese, and Korean (CJK) language web pages to PDF on a roman
(Western) system in Windows, you must have installed the CJK language support files
while installing Acrobat. (Also, it is preferable to select an appropriate encoding from the
HTML conversion settings.) (See
About Asian-language Adobe PDF files.)
Note: In Windows, if you try to open a PDF file that uses double-byte fonts and you don't
have the necessary fonts installed, Acrobat asks if you want to install the necessary fonts
kit.
Related Subtopics:
Converting web pages by specifying a URL
Downloading and converting linked web pages
Specifying conversion settings for capturing web pages
Setting display options for converted HTML pages
Setting Web Capture preferences
43
Converting web pages by specifying a URL
You can download and convert web pages from the top level of a URL, with each web
page becoming multiple PDF pages if necessary. You determine whether to download
pages from the top level of a site, from a specified number of levels below the top level, or
from the entire site. If you later append another level to a site that is already converted to a
PDF file, only the additional levels are added.
To convert web pages by specifying a URL:
1. In Acrobat, do one of the following:
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To open the pages in a new PDF file, choose File > Create PDF > From Web Page, or
choose From Web Page from the Create PDF menu on the toolbar.
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Click the Create PDF From Web Page button
on the toolbar.
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To add the pages to the end of the current file, choose Advanced > Web Capture >
Append Web Page.
2. Enter the URL for the web pages, or browse to locate the page.
3. Enter the number of levels you want to include, or select Get Entire Site to include all
levels from the website.
Some websites may have hundreds or even thousands of pages and can take a long
time to download, as well as use up your system's hard disk space and available memory,
causing a system crash. You may want to begin by downloading only one level of pages
and then go through them to find particular links to download.
4. Specify the following options:
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Stay On Same Path downloads only web pages subordinate to the URL you provide.
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Stay On Same Server downloads only web pages stored on the same server as the pages
for the URL you provide.
5. To set options that apply to all web pages you convert, click Settings. You can define a
page layout for PDF documents, set options for converted HTML and plain text, and
choose to generate items such as tagged bookmarks. (See
Specifying conversion settings
for capturing web pages.)
6. Click Create.
If you're downloading more than one level of pages in Windows, the Download Status
dialog box moves to the background after the first level is downloaded. Choose
Advanced > Web Capture > Bring Status Dialogs To Foreground to see the dialog box
again.
Note: You can view PDF pages while they are downloading; however, you cannot modify
a page until the download process is complete. Your software may seem unresponsive at
times if it is downloading many pages.
43
Downloading and converting linked web pages
If a web page that you converted to an Adobe PDF file contains links, you can download
and convert any of these linked web pages. The new pages can be appended to the current
PDF file or opened in a new file. After pages have been converted, links to these pages
change to internal links, and clicking a link takes you to the PDF page, rather than to the
original HTML page on the web.
To convert linked web pages and append them to the PDF document:
Do one of the following:
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Click a web link in your PDF document. If necessary, specify where to open the converted
web page. If your Web Capture preferences are set to open web links in Acrobat, a plus
sign appears with the Hand tool when you point on a web link; if your preferences are set
to open web links in a web browser, a W appears with the Hand tool. You can press Shift
to toggle to the other setting temporarily.
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Right-click (Windows) or Control-click (Mac OS) the web link, and choose Append To
Document.
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Choose Advanced > Web Capture > View Web Links. The dialog box lists all the links
on the current page or on the tagged bookmark's pages. Select the links to download, and
click Download. Click Properties to set the download options. (See
Specifying conversion
settings for capturing web pages.)
If you're downloading more than one level of pages in Windows, the Download Status
dialog box moves to the background after the first level is downloaded. Choose Advanced
> Web Capture > Bring Status Dialogs To Foreground to see the dialog box again.
To convert and append web pages for all links on a page:
Do one of the following:
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Choose Advanced > Web Capture > Append All Links On Page.
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Choose Advanced > Web Capture > View Web Links. Click Select All, and click
Download.
To convert and open linked web pages in a new PDF document:
Do one of the following:
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Right-click (Windows) or Control-click (Mac OS) the web link, and choose Open
Weblink As New Document.
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Ctrl-click (Windows) or Command-click (Mac OS) the web link.
To copy the URL of a web link:
Right-click (Windows) or Control-click (Mac OS) the web link, and choose Copy Link
Location.
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55
Specifying conversion settings for capturing web pages
You can specify conversion settings for each type of file to be downloaded. These options
apply to web pages to be converted to PDF, not to pages already converted. You can use
the Preferences dialog box to restore the original options.
To open the Web Page Conversion Settings dialog box:
1. Do one of the following:
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Choose File > Create PDF > From Web Page, or choose From Web Page from the Create
PDF menu on the toolbar.
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Click the Create PDF From Web Page button
on the toolbar.
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Choose Advanced > Web Capture > Append Web Page.
2. Click Settings.
To set general conversion settings:
1. In the Web Page Conversion Settings dialog box, click the General tab.
2. For File Type Settings, select the file type to be downloaded. If you select HTML or Plain
Text as the file type, you can control the font properties and other display characteristics.
(See
Setting display options for converted HTML pages and
Setting display options for
converted text files.)
3. Select any of the following:
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Create Bookmarks to create a tagged bookmark for each converted web page, using the
page's title (from the HTML Title element) as the bookmark name. If the page has no title,
the URL is used as the bookmark name.
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Create PDF Tags to store a structure in the PDF file that corresponds to the HTML
structure of the original web pages. If this option is selected, you can create tagged
bookmarks for paragraphs, list elements, table cells, and other items that use HTML
elements.
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Place Headers & Footers On New Pages to place a header and footer on every page. The
header shows the web page's title, and the footer shows the page's URL, the page number
in the downloaded set, and the date and time of the download.
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Save Refresh Commands to save a list of all URLs and remember how they were
downloaded in the PDF file for the purpose of refreshing (updating) pages. This option
must be selected before you can update a PDF-converted website.
To set page layout conversion settings:
1. In the Web Page Conversion Settings dialog box, click the Page Layout tab.
2. Select a page size, or enter a width and height in the boxes below the Page Size menu.
3. Specify orientation and margins.
4. Select the scaling options, and then click OK.
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Scale Wide Contents To Fit Page (Windows) or Scale Contents To Fit Page (Mac OS)
rescales a page's contents, if necessary, to fit the width of the page. If this option is not
selected, the paper size adjusts to fit the page's contents if necessary.
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Switch To Landscape If Scaled Smaller Than changes the orientation of the page from
portrait to landscape if the contents of a page are scaled beyond a specified percentage. If
the new version is less than 70% (the default setting) of the original size, the display
switches to landscape. This option is available only if you selected portrait orientation.
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56
Setting display options for converted HTML pages
You can determine the font properties and other display characteristics, such as text and
background colors, of HTML pages that you convert to Adobe PDF pages.
To set display options for HTML pages:
1. Do one of the following to open the Web Page Conversion Settings dialog box:
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Choose File > Create PDF > From Web Page, or choose From Web Page from the Create
PDF menu on the toolbar.
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Click the Create PDF From Web Page button
on the toolbar.
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Choose Advanced > Web Capture > Append Web Page.
2. Click Settings.
3. In the Web Page Conversion Settings dialog box, click the General tab.
4. Double-click HTML, or select HTML, and click Settings.
5. In the General tab, select from the following options:
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Default Colors sets the default colors for text, page backgrounds, web links, and text that
replaces an image in a file when the image is unavailable. For each color, click the color
button to open a palette, and select the color. If you want to use these colors on all pages,
select Force These Settings For All Pages. If you do not select this option, your colors are
used only on pages that don't have colors defined.
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Background Options specifies whether to display colors and tiled images in page
backgrounds and colors in table cells. If you do not select these options, converted web
pages may look different than they do in a web browser, but they may be easier to read if
printed.
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Wrap Lines Inside PREs Longer Than wraps preformatted (HTML) lines of text if they
are longer than a specified length. The web page is scaled so that the longest line on the
page fits on the screen. Select this setting if an HTML file you're downloading has
unreasonably long lines of preformatted text.
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Multimedia determines whether to reference multimedia (such as SWF files) by URL,
disable multimedia capture, or embed multimedia files when possible.
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Convert Images includes images in the conversion to PDF. If you do not select this option,
an image is indicated by a colored border (and possibly text, if specified by the page's
design).
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Underline Links underlines textual web links on the pages.
6. Click the Fonts And Encoding tab to specify language encoding and fonts for body text,
headings, or preformatted text:
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Input Encoding sets the encoding of a file's text.
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Language Specific Font Settings determine the font used for text. To change the fonts
used to display body text, headings, and preformatted text, click Change, select new fonts
from the menus, and click OK.
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Font Size sets the font sizes used for body text, headings, and preformatted text.
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Embed Platform Fonts When Possible stores the fonts used on the pages in the PDF file so
that the text always appears in the original fonts. Note that embedding fonts increases the
size of the file.
18
Setting Web Capture preferences
You can set several preferences for opening Adobe PDF documents created from web
pages and for customizing the process of converting web pages to Adobe PDF documents.
To set Web Capture preferences:
1. In the Preferences dialog box, select Web Capture on the left.
2. In the Verify Stored Images menu, specify how often to check if images have changed on
the website.
3. Choose whether to open linked pages in Acrobat or in a web browser.
4. Select Show Bookmarks Panel When New PDF File (Created From Web Page) Is Opened
to automatically open the navigation pane and display tagged bookmarks when you open a
new file. (If this option is not selected, the navigation pane is closed when you open
converted web pages, but the tagged bookmarks are still created. Click the Bookmarks tab
to see the tagged bookmarks in the document pane.)
5. Select Always or After to skip secured pages when downloading multiple levels of a
website. (If you select After, a password dialog box appears that times out and skips the
secured pages after the specified number of seconds.)
6. Click Reset Conversion Settings To Defaults if you want to change the conversion settings
back to their original settings.
13
Creating Adobe PDF files from screen captures
You can quickly convert screen captures to Adobe PDF files.
To convert screen captures to Adobe PDF files:
Do one of the following:
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(Windows) In an authoring application such as Adobe Photoshop, capture the current
window to the Clipboard. Then in Acrobat, choose File > Create PDF > From Clipboard
Image, or choose From Clipboard Image from the Create PDF menu. (You can also use
the PrntScrn key to copy the screen to the Clipboard.)
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(Mac OS) Choose Acrobat > Services > Grab > [Screen, Selection, or Timed Screen].
(Grab is the Mac OS X screen-capture utility.) Your screen capture automatically converts
to an Adobe PDF file and opens.
30
Setting conversion options for image files
You can set compression and color management options for supported image files. The
compression settings are predefined (and unavailable) for JPEG and JPEG2000.
Note: JPEG2000 compression is not backward compatible with Acrobat 4.0. Full object
stream compression is not backward compatible with Acrobat 4.0 or 5.0.
Set the compression to be applied to monochrome, grayscale, and color images:
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For Monochrome, choose CCITT G4 to apply a general-purpose method that produces
good compression for most types of monochrome images. Choose JBIG2 (Lossless) or
JBIG2 (Lossy) to apply better compression than that obtained with CCITT G4. In lossy
mode, the compression ratios can be several times higher.
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For Grayscale or Color, choose ZIP to apply compression that works well on images with
large areas of single colors or repeating patterns, such as screen shots, simple images
created with paint programs, and black-and-white images that contain repeating patterns.
Choose JPEG, quality minimum to maximum, to apply compression that is suitable for
grayscale or color images, such as continuous-tone photographs that contain more detail
than can be reproduced on-screen or in print. Choose JPEG2000, quality Lossless, to
apply lossless compression with additional advantages, such as progressive display.
(JPEG2000 is the international standard for the compression and packaging of image data.
For more information, see
Compressing and downsampling images.
Set the RGB, CMYK, Grayscale, and Other color management options:
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Preserve Embedded Profiles uses the embedded ICC profile from the input file.
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Off discards profiles from the input file.
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Ask When Opening displays a dialog box that allows you to choose whether to embed or
discard the ICC profile from the input file. The size of the profile is given.
15
Setting conversion options for nonimage files
You can set Adobe PDF settings and Adobe PDF Security settings for supported
application files. For Adobe PDF settings, you can select a predefined set of options or
you can edit the settings by clicking View. (See
Using default Adobe PDF settings files
and
Creating custom Adobe PDF settings.)
For Adobe PDF Security, you can select a predefined option--None, Reconfirm Security
For Each Job, or Use Last Known Security Settings.You can use one of these default
settings to apply security, or you can edit the setting by clicking Edit. (See
About
document security.)
(Windows) For Microsoft Office files, you can also select options for enabling
accessibility and reflow, adding bookmarks and links, and converting an entire Excel
workbook.
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