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Conversion options for TIFF format
TIFF is a flexible bitmap image format supported by virtually all paint, image-editing, and
page-layout applications. When you save an Adobe PDF document in an image format,
each page is saved as a separate file. By default, files are saved in the same directory as
the source file. Resolution is determined automatically.
Monochrome
Choose a compression format. CCITTG4 is the default and generally produces the
smallest file size. ZIP compression also produces a small file.
For more information on compression, see
Compressing and downsampling images.
Note: Some applications cannot open TIFF files that are saved with JPEG or ZIP
compression. In these cases, LZW compression is recommended.
RGB, CMYK, Grayscale, Other
Specifies the type of color management for the output file. Embed Profile places an ICC
profile matching the current working space into the output file. Embedding this profile
may increase file size. Off does not add any profile to the output file. Ask When Saving
displays a dialog box that lets you choose whether to embed or discard the ICC profile
from the input file. The size of the profile is given.
Colorspace, Resolution
For Colorspace, let Acrobat determine the color space, or choose Color: RGB, Color:
CMYK, Grayscale, or Monochrome. Choose Grayscale, for example, to convert color
images in the file to shades of gray. Choose Monochrome to convert images to black and
white. Choose Color: RGB or Color: CMYK to override the document's original color
management information with the default settings. For Resolution, let Acrobat determine
the resolution automatically, or choose 72, 96, 150, 300, 600, 1200, or 2400 ppi. You can
also type a resolution from 1 to 2400 ppi.
Note: Higher resolutions, such as 2400 ppi, are suitable only for small page sizes (up to
6.826 inches).
Defaults
Restores all settings in the dialog box to the default settings.
44
Conversion options for Rich Text Format or Microsoft
Word format
If you have an Adobe PDF version of a document, but you don't have the original
application file, you can save the text to Rich Text Format (RTF), a standard for
exchanging content between text-editing applications. Images are saved by default in
JPEG format. You can also convert Adobe PDF files to Microsoft Word format (.doc).
Note: The text file you obtain when you convert a PDF file to RTF or Word format is not
equivalent to the source file in the authoring application. Some coding information may be
lost in the conversion.
To convert an Adobe PDF document to RTF or Word format:
1. In the Save As dialog box, choose Rich Text Format (*.rtf) or Microsoft Word format (*.
doc) for Save As Type (Windows) or Format (Mac OS), and click Settings.
2. Select any of the following options. When you are finished, click OK and click Save to
convert the PDF document.
Include Comments
Preserves PDF comments.
Retain Columns
Preserves the column layout. If not set, the text flow of a page appears as a single column.
The way the columns appear depends on the application and version used to display the
RTF or DOC file. For example, not all versions of Microsoft Word properly display
multicolumn format from an RTF file.
Retain Page Size, Margin
Preserves the page size and margins in page layouts.
Include Images
The default output image format is JPEG.
Output Format
Select JPEG or PNG for the image format, and then select the color space and resolution
options.
Use Color Space
Allow the color space to be determined automatically, or choose Color or Grayscale.
Change Resolution
Downsamples images. If you do not select this option, images are created at the same
resolution as in the PDF document.
Downsample To
Select the resolution to downsample images to. Images are never upsampled.
Generate Tags For Untagged Files
Tags files that are not already tagged, such as PDF files created using Acrobat 4.0 or
earlier. If this option is not selected, you'll be prompted to set your Save As preferences to
generate tags for untagged files.
Note: Tags are applied as part of the conversion process and are discarded after the
conversion. This is not a method for creating tagged PDF files from legacy files.
You can convert multiple Adobe PDF documents to RTF using the Batch
Processing command. (See
Running batch sequences.)
14
Converting to accessible text
You can convert a PDF document to accessible text or plain text. Accessible text follows
the reading order preference selected in the Reading preferences, and includes comments
and form fields in its output. Accessible text also includes some formatting, such as line
breaks. Any alternate text in the document tags is used in place of images and figures.
Plain text follows the structure order of text in the document and ignores all artifacts and
figure elements in the conversion. Hard hyphens are preserved, and soft hyphens are
removed.
For information on converting PDF documents to plain text, see
Conversion options for
HTML, XML, or plain text format.
To convert an Adobe PDF document to accessible .txt format:
In the Save As dialog box, choose Text (Accessible)(*.txt) for Save As Type (Windows)
or Format (Mac OS), and click Save.
21
Converting images to an image format
In addition to saving every page (text, images, and vector objects) to an image format
using the File > Save As command, you can convert each image in an Adobe PDF file to
an image format.
Note: You can export raster images, but not vector objects.
To convert each image in an Adobe PDF file to an image file format:
1. Choose Advanced > Export All Images.
2. In the Export All Images As dialog box, choose the image type for Save As Type
(Windows) or Format (Mac OS).
By default, the source file name is used as the file name with the image file type appended.
3. Click Settings.
4. In the Export All Images As Settings dialog box, select the file settings, color
management, and conversion settings for the file type. (See
Conversion options for JPEG
and JPEG2000 format,
Conversion options for PNG format, and
Conversion options for
TIFF format.)
5. For Exclude Images Smaller Than, select the smallest size of image to be extracted. Select
No Limit to extract all images.
6. Click OK, and in the Export All Images As dialog box, click Save or OK.
3
FORMS
About Adobe PDF forms
Setting Forms preferences
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27
About Adobe PDF forms
An Adobe PDF form is an electronic-based document that can collect data from a user and
then send that data via email or the web. A PDF form can contain static or interactive
form fields; interactive form fields let the user fill in the form using his or her computer,
while static form fields must be printed and filled in by hand. Users who fill in a PDF
form that contains interactive form fields using Adobe Acrobat Professional or Adobe
Acrobat Standard can save their form data along with the PDF form; Adobe Reader users
can save only a blank copy of the PDF form, unless the form author added special usage
rights to the PDF form.
It's easy to create electronic PDF forms using Adobe Designer or Adobe Acrobat
Professional. You can design and create an entirely new form, or you can quickly convert
your existing paper and electronic forms to PDF and then add PDF form fields.
There are three types of Adobe PDF forms:
l
Fill-and-print PDF forms are typically digital presentations of paper forms. Fill-and-print
forms may contain interactive form fields or static form fields; either way, the user must
manually deliver the form, such as via postal mail or fax machine.
l
Submit-by-email PDF forms contain a button that either extracts the form data from the
PDF form and attaches that data to an email message or attaches the filled-in PDF form to
an email message.
l
Submit on-line PDF forms contain a button that sends the form data to an online
repository, such as a database.
Related Subtopics:
Elements of an Adobe Acrobat PDF form
Guidelines for creating a new form in Adobe Acrobat Professional
23
Elements of an Adobe Acrobat PDF form
A PDF form created by Acrobat Professional can contain the following form elements:
Button
Can specify an action, such as opening a file, playing a sound, or submitting data to a web
server.
Check boxes
Present a group of choices from which you can typically select one or more items.
Combo box
Presents a list of items in a pop-up menu for you to choose from or lets you enter your
own values.
Digital signature field
Lets you electronically sign a PDF document with a digital signature.
Document Message Bar
Displays information about the PDF form and can display tools and options.
List box
Displays an entire list of options that you can scroll through and from which you may be
able to select more than one item.
Radio buttons
Present a group of choices from which you can typically select only one item.
Text field
Lets you fill in text such as name, address, and phone number.
Adobe Acrobat PDF form A. Combo box B. Digital signature field C. Text boxes D. Forms
Document Message Bar E. Check boxes F. Radio buttons G. List box H. Buttons
26
Guidelines for creating a new form in Adobe Acrobat
Professional
To design a form from scratch, follow these general steps:
l
Define the form data you need to collect. Your data requirements determine the types of
form fields to add to the form.
l
Design the form based on usability and visual appeal. Study examples of related forms,
and sketch out the form on paper.
l
Determine the size of the form. Make sure that the page size you pick works well on a
typical computer screen, 800 x 600 resolution. If your form will be printed, you may want
to break it up into multiple pages.
l
Lay out the static parts of the form, such as text, rectangles, text labels, and images, in an
application such as Adobe Illustrator, Adobe InDesign, or Microsoft Word. (Alternatively,
you can create your entire form in Adobe Designer, which lets you lay out static parts in
addition to interactive and dynamic form elements. See
Using Adobe Designer to create
forms (Windows).)
l
Convert the document to PDF and add the form fields in Acrobat Professional. (For the
most feature-rich form creation tools, use Adobe Designer (Windows only) instead. See
Using Adobe Designer to create forms (Windows).)
To make sure that your form appears the same way to viewers as it does on your
monitor, choose web-safe RGB colors and embed fonts when you create the PDF file.
40
Setting Forms preferences
To control various aspects of your interaction with form fields, use the Forms preferences.
Note: These preferences aren't saved with a PDF form. The Forms preferences affect only
how Acrobat handles forms that you open.
To set Forms preferences:
1. Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and select
Forms on the left.
2. To set the General forms preferences, select any of the following:
l
To automatically perform all field calculations upon user entry, select Automatically
Calculate Field Values.
l
To display which form field currently has the focus, select Show Focus Rectangle.
l
To retain forms data in the Internet browser, select Keep Forms Data Temporarily
Available On Disk.
l
To display a plus sign (+) indicating when text fields exceed the bounds specified when
the fields were created, select Show Text Field Overflow Indicator.
l
To hide the forms document message bar by default whenever a PDF form is opened in
Adobe Reader, select that option.
l
To display the appearance of a form field when creating or editing forms, select Show
Field Preview When Creating Or Editing Form Fields.
3. To set the Highlight Color forms preferences, do any of the following:
l
To display a black outline around a form field when you place the pointer over that form
field, select Show Border Hover Color For Fields.
l
If you want to change the color that appears in the background of all form fields when you
select Highlight Fields in a PDF form's Document Message Bar, click the Fields Highlight
Color button to select a color.
l
To display a particular color border around form fields that the form creator has made
required, click the button next to Required Fields Highlight Color, and select a color. The
color appears in required form fields only after you attempt to submit the form.
For information on using the Auto-Complete preferences, see
Completing fields
automatically.
12
Creating Adobe PDF Forms
Using Adobe Designer to create forms (Windows)
Making a form fillable
Creating forms from scratch
Creating and editing form fields
Setting Acrobat form field properties
Positioning form fields
Using templates to generate forms dynamically with Acrobat
Creating buttons
Making Adobe PDF forms accessible
Making Adobe PDF forms web-ready
Using custom JavaScripts in forms
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