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Lesson 2 Looking at the Work Area
周e More Tools dialog box lists all of
the Acrobat toolbars and the tools.
Tools with check marks are shown;
tools without check marks are hidden.
6 Scroll down through the More
Tools dialog box until you see
Select & Zoom Toolbar.
7 Click the boxes next to the Actual
Size (
), Fit Width (
), and Fit
Page (
) icons. Click OK.
周ese three tools are added to the
Select & Zoom toolbar in your
work area. Click each to explore
how they affect the display of the
document in the work area.
8 To reconfigure the toolbars to display only their default tools, choose View >
Toolbars > Reset Toolbars.
Using keyboard shortcuts to select tools
You can set your Acrobat preferences so that you can use a keyboard shortcut to
select a tool.
1 Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and
select General in the left pane.
2 Select the Use Single-Key Accelerators To Access Tools option. A check mark
appears in the box when this option is selected.
3 Click OK to apply the change.
Now when you position the pointer over some of the tools, you’ll see a letter or
Shift+[letter] in parentheses following the tool name. 周is is the keyboard shortcut
for that tool.
4 Move your pointer over the Marquee Zoom tool in the Select & Zoom toolbar,
and notice that the tool tip now contains the letter “Z.” 周is is the keyboard
shortcut.
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ADoBe ACRoBAT 9 CLAssRooM In A BooK
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5 Move the pointer into the document pane, and press “Z” on the keyboard. 周e
pointer changes from a hand to a zoom tool.
6 Click the Hand tool or press “H” on the keyboard to return to the Hand tool.
working with acrobat task buttons
周e Tasks toolbar is slightly different from the other toolbars. Each button on this
toolbar relates to a particular task and has a menu of task-related commands.
You can show, hide, float, and dock the Tasks toolbar just like any other toolbar.
Note, however, that the Tasks toolbar has no hidden tools or commands associated
with it.
1 Click the Comment button (
) on the Tasks toolbar.
周e Comment button menu lists items related to the task of reviewing a document.
All of the buttons on the Tasks toolbar have a similar task-oriented menu, making it
easy to initiate tasks in Acrobat.
2 From the Comment button menu, choose Add Sticky Note (
). A note is added
automatically in the document pane. If necessary, click inside the note to create
an insertion point, and type a short comment about the document. We typed
“I’m testing the sticky note tool.”
3 Click outside the note to deselect it. Click the close button to close the note
window. You can drag the sticky note and the note icon anywhere on the
document page. You’ll learn more about commenting on documents in Lesson 9,
“Using Acrobat in a Review Cycle.”
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36
Lesson 2 Looking at the Work Area
working with the navigation pane
Another major component in the Acrobat 9 work area is the navigation pane.
reviewing the navigation pane buttons
周e buttons along the left side of the document pane are the default navigation pane
buttons. Each of the buttons opens a different panel in the navigation pane.
1 Move your pointer over each of the
default buttons to display its name and
description.
2 To view additional navigation panels, choose View > Navigation Panels. Click
outside the menu to close it without making a selection.
Using the navigation pane
1 Click the Pages button (
) in the navigation pane.
周e Pages panel opens, showing a thumbnail image of each of the pages in the
open document.
You click on a page thumbnail in the Pages panel to jump to that page in the
PDF file.
Pages
Bookmarks
Signatures
Comments
Attachments
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2 Click the arrow next to the magnification box on the Select & Zoom toolbar,
and select 150%. 周en click the page thumbnail for page 5 to display that page in
the document pane. (You may have to scroll down in the Pages panel to see the
page 5 thumbnail.)
3 Drag the top border of the red bounding box on the page thumbnail up and
down or right and left to move the corresponding page the same direction in the
document pane.
周e red bounding box indicates the area displayed in the document window.
Page thumbnails not only let you navigate through your document, but they also let
you change the view of the page in your document pane. You’ll learn more about
using page thumbnails in Lesson 7, “Enhancing and Editing PDF Documents.”
4 Click the Bookmarks button (
) in the navigation pane.
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38
Lesson 2 Looking at the Work Area
5 Click the Construction Costs & Sustainable Site Credits bookmark icon in the
Bookmarks panel to jump to that page in the open document.
Nested bookmarks have a plus sign or triangle next to them. You expand or collapse
a nested bookmark by clicking the icon to the left of the bookmark.
Notice that the buttons for the Attachments and Comments panels are located near
the bottom of the navigation pane. Both of these panels open horizontally across the
bottom of the work area.
You can change the orientation of any panel to either vertical or horizontal. To
orient a panel vertically, drag its button to the upper part of the navigation pane,
near the buttons of other vertically oriented panels. To orient a panel horizontally,
drag its button to the lower part of the navigation pane, near the buttons of other
horizontally oriented panels.
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6 Click the Comments button.
周e Comments List in the Comments panel has a unique set of buttons and com-
mands that help you manage comments in a PDF document. See Lesson 9, “Using
Acrobat in a Review Cycle.”
7 Choose View > Navigation Panels > Reset Panels to reset the navigation pane
buttons to their default configuration.
As you work through later lessons in this book, you’ll learn more about the func-
tions of each of the panels in the navigation pane.
8 Choose File > Close and close the file without saving your work.
Using organizer
Organizer is a powerful feature for locating and managing your PDF files in Acrobat.
Organizer displays the history of PDF files you have accessed by date; it lets you
group your PDF files into collections and favorites; and it allows you to browse
through documents page-by-page, without having to open them to find exactly what
you’re looking for.
In addition you can use the buttons on the Organizer toolbar to open a PDF file,
print it, email it, or send it for review. You can even combine PDF files from within
Organizer. In this lesson, you’ll review the basics of the Organizer feature.
If you did not work through Lesson 1 today, please navigate to the Lesson01 folder
and open and close each file in that folder at least once.
First you’ll look at how you can use Organizer to get fast and easy access to all of
your PDF documents.
1 Choose File > Organizer > Open Organizer to open the Organizer window.
Tip: You can
change the width of
an open navigation
panel by dragging its
right border.
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40
Lesson 2 Looking at the Work Area
2 Select Today under History in the left pane. Notice that the Organizer window
has three panes: the Categories pane, the Files pane, and the Pages pane.
Categories pane
Files pane
Pages pane
周e Categories pane (on the left) is divided into three areas.
•
周e History area limits the display of
files to files opened today, yesterday, or
within the last week, two weeks, month
or year.
•
周e My Computer area displays the
hierarchy of folders and drives on your
computer system, including locations
you’ve marked as Favorite Places for
quick access.
•
周e Collections area lists PDF files that
you’ve associated with one another for
a particular task or by subject matter.
Collections can include files located
in different places on your computer
system, so you can quickly access
related files without having to move
them into the same folder.
周e Files pane (in the center) lists all the PDF files included in any selection that you
make in the Categories pane.
周e Pages pane (on the right) displays thumbnails of the pages in the PDF files
selected in the Files pane.
History area
My Computer area
Collections area
Documents you may be interested
Documents you may be interested
