To change how an image is cropped, drag
its circular Content Grabber. A ghosted
image of the whole graphic appears when
you drag (not shown here) to help you
position the image properly.
If the styles in the Word or RTF ﬁle
have names that do not match the
styles in your InDesign document,
you can use Customize Style Import
to map them properly.
When you click OK, InDesign places
the text into the currently selected
text frame. If no frame was selected,
InDesign loads the Place icon (
■ To ﬂow text manually, move the
loaded Place icon inside an exist-
ing frame, and then click. 周e text
stops ﬂowing at the bottom of
the frame or the last of a series of
threaded frames. You can also click
an empty area to create a new text
frame that’s the size of the current
page column. If you click and drag
the loaded Place icon, you create a
new frame the size of the rectangle.
Here’s a quick overview of how to
resize and crop images:
■ To scale a frame and its contents,
hold down Command (Mac OS)
or Ctrl (Windows) while dragging
a handle with the Selection tool.
Add the Shi晴 key to maintain the
proportions as you resize.
■ To scale to a speciﬁc width or
height, replace the X or Y per-
centage value in the Control
panel with a speciﬁc value.
■ To crop an image inside a frame,
click the frame with the Selection
tool and drag one of its side or
■ To move an image inside its
frame, use the Selection tool to
drag the Content Grabber, or dou-
ble-click the graphic to select it,
and then drag the image.
■ To ﬁt a frame to its content, dou-
ble-click a frame handle or press
Command+Option+C (Mac OS)
or Ctrl+Alt+C (Windows). 周is
works for text frames, too.
■ To scale an image to ﬁt inside a
frame, you can choose Fit
Content Proportionally or Fill
Frame Proportionally from the
Object > Fi瑴ing menu.
If the text frame is overset, you can
click the out port with the Selec-
tion tool, and continue manually
■ To ﬂow text semiautomatically,
hold down Option (Mac OS) or
Alt (Windows), and click a frame
or empty area. Semiautoﬂow works
like manual text ﬂow, but the
pointer becomes a loaded Place
icon again a晴er each click.
■ To ﬂow text automatically and gen-
erate new pages to hold all of the
text, hold down the Shi晴 key when
■ To ﬂow text automatically but
not generate new pages, hold
down Shi晴+Option (Mac OS) or
If you already have a frame selected
on your document page, you can
import a graphic into it by choos-
ing File > Place. In the Place dialog
box, select the graphic you want to
import, select Replace Selected Item
at the bottom of the Place dialog box,
and then click Open.
If you have no frame selected on your
page, or you deselect the Replace
Selected Item option, when you
click Open in the Place dialog box
InDesign loads the Place icon
周en you can:
■ Click an empty area of the page or
pasteboard to create a new frame
the size of the graphic, or click
and drag the loaded graphics icon
to create a frame the size of the
Working with graphics and frames
■ To specify default ﬁ瑴ing options
for a frame, use the controls in
the Frame Fi瑴ing Options dialog
box (Object > Fi瑴ing > Frame
Importing text and graphics 23
When you choose more than one image in the Place dialog box (or drag more than one
image into InDesign), you can place them one at a time. Note that the cursor tells you how
many images are queued up㨃 ﬁrst three (le晴) and then, a晴er clicking twice, one more (right).
action (Edit > Undo Place) to return
to the loaded graphics icon. 周en,
either place the graphic again, press
Esc to remove it from the Place icon,
or click any tool in the Tools panel to
clear the loaded icon entirely.
Alternatively, with more than one
image loaded, you can press the
arrow keys on your keyboard while
you drag to place the images in a
grid, similar to a contact sheet.
In addition to importing native
Illustrator ﬁles using the Place com-
mand, you can also drag and drop
or copy and paste Illustrator vector
artwork ﬁles into InDesign to work
with them as editable objects. In this
case, the artwork is no longer linked
to the original Illustrator ﬁle. Some
Illustrator features, such as gradient
mesh, are not supported in InDesign,
so this technique should be reserved
for relatively simple artwork.
When you copy and paste, or drag
and drop objects from Illustrator,
they’re displayed in InDesign as
a grouped collection of editable
objects. If you want to work with the
objects individually, select the group
with the Selection tool, and then
choose Object > Ungroup.
Note that for copy and paste to work,
the Copy As AICB option must be
selected in the Illustrator Preferences
dialog box, and Prefer PDF When
Pasting must be de selected in the
You can also copy objects from
InDesign and paste them into Adobe
Illustrator. However, text may be
converted into outlines when you
paste into Illustrator.
Although you can copy and paste
pixel images from Photoshop into
InDesign, it is not recommended. It
is a better practice to use the Place
InDesign oﬀers several options for
displaying graphics onscreen. By
default, vector and bitmap images
are displayed using low-resolu-
tion previews. To see better qual-
ity versions of your pictures, choose
rectangle you drag. InDesign
automatically scales the image to
ﬁll that frame.
■ Click an empty frame to place the
image into it.
Note that if a text insertion point is
blinking when you place a graphic,
the graphic is automatically placed
as an anchored object that ﬂows with
the surrounding text.
You can select multiple ﬁles in the
Place dialog box—including a mix
of graphics and text ﬁles—and then
place the ﬁles, in whatever order you
want, into existing frames or into
new frames. Press the arrow keys on
your keyboard to step through the
ﬁles loaded in the cursor icon.
If you don’t like the result a晴er you
place a graphic, you can undo the
24 Adobe InDesign CS5 | Conversion Guide
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You can customize the Links panel
to show the information you want
by choosing Panel Options from the
panel menu. Here, a larger image
thumbnail has been made visible in
the File Info section, and the scale
and resolution columns added to
the list at the top.
View > Display Performance > High
Quality Display. 周is may slow down
screen redraw on your computer.
You can also increase the display
quality of an individual graphic:
■ Right-click (or Control-click with
a one-button mouse in Mac OS)
a graphic frame, and then choose
Display Performance > High
■ If you are importing an EPS ﬁle,
select Show Import Options in the
Place dialog box, and then choose
Rasterize 周e PostScript to get a
better quality preview.
Modifying placed graphics
To modify a placed graphic in its
original application, hold down
Option (Mac OS) or Alt (Windows),
and double-click the graphics frame.
(You can also select a graphic or its
frame, and then choose Edit > Edit
Original or click the Edit Original
in the Links panel.)
周e Edit Original feature relies on
the Mac or Windows operating
system to know what application to
launch. You can also choose an
alternate application from the Edit
With menu (in the Edit menu or
Links panel menu).
A晴er you make and save your
changes, the placed artwork is
automatically updated in InDesign.
You can use the Links panel to
identify, select, monitor, and relink
imported graphics ﬁles. 周e Links
panel displays a list of all imported
graphics and a variety of link a瑴ri-
butes, including warning icons for
graphics that have been modiﬁed
or are missing.
Here are some other features in
the Links panel that you should
be aware of:
■ You can reorder the ﬁles in the
panel by clicking the name or
icon at the top of the column. You
can also change the order of the
columns or change their width by
dragging the column headers.
■ Click the blue page number next
to the ﬁlename to jump to that
page and highlight the image.
■ Click the triangle in the lower le晴
corner of the panel to view the
Link Info section, which oﬀers
more information about the
selected graphic. For example, it
can show bitmap image resolu-
tion, color space, current image
scaling, and layer position.
■ You can add or remove columns
of information in the panel, or
what information is displayed
in Link Info, by choosing Panel
Options from the panel menu.
周e Links panel also lets you
relink to a new ﬁle on disk,
update modiﬁed links, reveal the
ﬁle in Finder (Mac OS) or Explorer
(Windows), copy the ﬁles to a
new folder on disk (similar to
Package, but for only selected
ﬁles), and embed the placed ﬁle
inside the InDesign document.
Importing text and graphics 25
Using native ﬁle formats
周e old QuarkXPress workﬂow
required you to keep at least two
versions of each graphic ﬁle: a
layered, native Photoshop or
Illustrator document as well as a
ﬂa瑴ened version, usually stored
as a TIFF, JPEG, or EPS.
InDesign supports these formats,
but also lets you import native ver-
sions. Using the native Photoshop
(PSD) and Illustrator (AI) ﬁle
formats may signiﬁcantly reduce
your ﬁle-management overhead,
save disk space, and streamline
For example, you can place PSD
ﬁles directly into your InDesign
layouts. A晴er placing a Photoshop
image into a layout, you can mod-
ify it within InDesign by cropping or
scaling it, or by turning layers and
layer comps on or oﬀ.
InDesign preserves transparency
in Photoshop ﬁles, including so晴
edges. No ma瑴er what technique
you use—paths, masks, or alpha
channels—InDesign can read, dis-
play, and output the image.
InDesign even lets you place and
separate PSD ﬁles that contain 3D
artwork or spot colors, including
You can also control the visibility
of layers when you place PDF-com-
patible Illustrator (AI) ﬁles and lay-
ered PDF ﬁles.
Select Show Import Options when
placing native ﬁles to control how
the ﬁles are imported. For example,
when importing an AI or PDF ﬁle,
the Import Options dialog box lets
you choose which pages or art-
boards to place, whether to crop
the artwork or include its bleed
area, which layers you want vis-
ible, and whether the background
should be considered transparent
When placing a native PSD ﬁle, the
Import Options dialog box lets
you choose which layers or layer
comps to show, whether to apply
an embedded clipping path, which
ICC color proﬁle to apply to the
image, and even which channel to
use as a transparency mask for the
If you’ve selected diﬀerent layers
or layer comps in placed PSD ﬁles
in your layouts, be sure to let your
printer know. Some printers ﬂat-
ten PSD ﬁles as part of their work-
ﬂow, which would not give you the
results you want. Of course, this is
irrelevant if you are sending PDF
ﬁles to your printer.
IMPORTING INDESIGN FILES
You can import native InDesign (INDD)
documents into other InDesign ﬁles,
eliminating the need for an intermedi-
ate PDF ﬁle. When you place an INDD
ﬁle, InDesign treats it like a layered PDF
document, so you can choose which
page or pages to import, and you can
turn on and oﬀ layers. When you pack-
age your document, all placed images
and fonts in the original INDD ﬁle are
also collected properly.
26 Adobe InDesign CS5 | Conversion Guide
You can choose one or more pages from a PDF or
InDesign document by selecting Show Import
Options in the Place dialog box (File > Place). You
can also choose one or more artboards in
Illustrator CS5 ﬁles that contain multiple
周e import options dialog
box also lets you adjust
layer comp or layer
visibility when importing
a native Photoshop,
Illustrator, InDesign, or
周e When Updating Link menu oﬀers two options. Keep Layer
Visibility Overrides will maintain any overrides you’ve made in
InDesign if you edit the original ﬁle (unless the ﬁle’s layer
structure is signiﬁcantly changed). Use Photoshop’s Layer
Visibility (or Use Document’s Layer Visibility) will reset any
overrides you’ve made in InDesign when the link is updated.
You can adjust layer comp or layer visibility a晴er
you select a graphic by choosing Object > Object
Layer Options, and then adjusting the se瑴ings in
the Object Layer Options dialog box.
周e Link Info area of the Links
panel displays the Layer
Overrides status when you
have changed the layer
visibility for a graphic.
周e preview image in the
import options dialog box
changes depending on the
selected layer comp and
the show/hide status of
Using native ﬁle formats 27
Working with tables
You can easily create sophisticated tables
your own from scratch, converting imported text into tables, or placing styled
Word and Excel tables. Tables can ﬂow across multiple pages for easy editing
and automatically include headers and footers. Extensive formatting options,
including alternating ﬁll and stroke controls, enable you to ﬁne-tune the ﬁnal
design of your tables, and you can create table styles and cell styles to quickly
and consistently format tables and cells.
In InDesign, tables are always
anchored in a text frame. To cre-
ate a new table, select the Type tool,
place the text cursor inside a frame
or create a new text frame, and then
choose Table > Insert Table.
周e Insert Table dialog box lets you
specify the number of rows and col-
umns for your table. However, you
can later make the table larger or
smaller by placing the text cursor
inside the table and using the options
in the Table panel.
By default, the inserted table ﬁlls the
width of the container text frame. If
you make the frame smaller, the table
remains visible outside the frame.
Tables ﬂow with surrounding text,
just like anchored objects. Each cell
in an InDesign table is similar to a
text frame of its own, into which you
can place text, graphics, and other
You can adjust each column width
and row height in a table by dragging
the dividers with the Type tool.
Converting text to tables
InDesign provides a number of ways
to turn text into tables and tables
into text. For example, you can
import tab-delimited text ﬁles from
a spreadsheet or database, select the
text with the Type tool, and choose
Table > Convert Text To Table.
You can import a table from a
Microso晴 Word or Excel document
like any other text ﬁle. Select Show
Import Options as you import the
data to ﬁne-tune the imported data.
If you copy tabular data from Word
or Excel, you can paste it into an
InDesign table by placing the text
cursor in the upper le晴most cell you
want to populate, and then press-
ing Esc (to select the cell itself) and
choosing Edit > Paste.
Because tables are anchored in
text, InDesign lets you thread them
across multiple text frames, making
it easy to work with lengthy tabular
information. You can set up running
header and footer rows that appear
at the top or bottom of the table on
each page. To convert a normal row
to a header row, select it with the
28 Adobe InDesign CS5 | Conversion Guide
A晴er you have forma瑴ed one table, you
can save your table and cell formats in
the Table Styles and Cell Styles panels.
To adjust a column’s width, drag the divider
with the Type tool. To move a column
without altering the overall table width,
hold down the Shi晴 key while dragging.
To format a row at a time, select all its cells
by clicking along its le晴 edge with the Type
tool (or select a column by clicking along its
top edge). You can then change all the
selected cells at once using the Swatches,
Stroke, Control, or Table panel.
To apply alternating tints and other
table-wide forma瑴ing options, place
the text cursor inside the table and
choose Table > Table Options >
Flexible, powerful tables
You can easily convert this tab-delimited
text into a table by choosing Table >
Convert Text To Table.
To create a table in InDesign, choose Table > Insert Table
with your text cursor in a text frame. Alternatively, you
can import a forma瑴ed table or start with raw data.
Type tool, and then choose Table >
Convert Rows > To Header.
InDesign oﬀers extensive format-
ting controls for tables. You can
apply alternating ﬁlls or strokes by
choosing Table > Table Options >
Table Setup. You can specify cell
inset values, alignment, text rotation,
row height, column width, and keep
options by choosing Table > Cell
Options > Text.
You can also format a cell, row, or
column by selecting it with the Type
tool and then using the Control,
Stroke, Swatches, or Table panel.
InDesign makes it easy to add and
delete rows and columns and to
merge, unmerge, and split cells. You
can ﬁnd all these commands in the
Table and cell styles
Creating table and cell styles is
similar to creating paragraph and
character styles. When you edit a
table style or cell style, all tables
or cells that have been format-
ted using that style are automati-
cally updated when you save your
changes. You can create table and
cell styles by opening the Cell Styles
and Table Styles panels from the
Window > Type & Tables menu.
Working with tables 29
Using creative eﬀects
InDesign includes transparency features
that let you
create eye-catching, see-through eﬀects that can be applied
independently to an object’s ﬁll, stroke, or content. 周ese
features include opacity, blending modes, and nondestructive
Photoshop based eﬀects to help you get exactly the results
you want—as you design in real time with live preview.
周e Blending Mode and Opacity
controls are in the Eﬀects panel
(Window > Eﬀects), while all the
other Photoshop eﬀects are listed
under the fx icon in the Eﬀects panel
or Control panel and in the Object
menu (Object > Eﬀects). Choosing
an eﬀect opens the Eﬀects dialog box.
You can apply transparency eﬀects
to any object, including text frames,
placed graphics, and shapes that you
create within InDesign.
Here’s a list of the available eﬀects
and a description of the results they
■ Blending Mode menu (Eﬀects
panel): Provides 16 options for
changing the appearance of areas
where the selected object or group
overlaps underlying objects.
周e blending mode options in
InDesign are similar to those in
Photoshop and identical to those
■ Opacity ﬁeld: Allows you to vary
the degree of transparency of the
selected object or group from
100% (completely opaque) to 0%
(completely transparent). When
you decrease an object’s opacity,
the object becomes lighter, and the
underlying artwork becomes vis-
ible through the object.
■ Drop Shadow: Adds a so晴- or
hard-edged shadow behind any
object. You can control the posi-
tion of a drop shadow and vary
the blending mode, opacity, size,
spread, noise, and color of the
drop shadow. 周e Use Global
Light option lets you use the same
position settings for all drop
shadows in a document.
■ Inner Shadow: Adds a shadow
that falls just inside the edges of
the object’s content, giving the
object a recessed appearance.
■ Outer Glow and Inner Glow: Add
glows that emanate from the out-
side and inside edges of an object.
■ Bevel And Emboss: Adds inner
highlights and shadows that create
a 3D relief eﬀect.
■ Satin: Adds interior shading that
creates a satin-like ﬁnish.
■ Basic Feather, Directional
Feather, and Gradient Feather:
So晴en (or “mask”) the outer edges
of an object by fading from opaque
30 Adobe InDesign CS5 | Conversion Guide
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