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Welcome to  
EPO Online Services
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Welcome to EPO 
Online Services!
With EPO Online Services you can interact with the 
European Patent Office electronically in a tailor-made, 
state-of-the-art secure environment, protected by 
smart card or username/password access.
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You can file patent applications and correspondence arising from the grant 
proceedings, carry out file inspections, obtain procedural information and pay 
fees - online via the internet, free of charge.
Online Services, your partner every step of the way
There is an online service available for every stage in the life cycle of your 
invention, from the very beginning of your idea through to the grant of your 
patent and beyond.
In this brochure we concentrate on the most frequently used online services in 
your daily working environment.
As with all e-business, the Online Services nerve centre is our website  
(www.epo.org), which is the gateway to all our services.  
In this brochure, as on the website, the following symbols are used to indicate 
the minimum security access level (where applicable) for each service:
Username and password required
Smart card required 
You can apply for either of these via the enrolment area on the  
www.epo.org homepage.
Searching
Drafting
PatXML
Filing
Paying fees
Online Fee  
Payment
Accessing 
publications
Publication 
Server
Managing files
Secure File
Inspection
My Files
Mailbox
Administration
ID
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Searching
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Espacenet
Access to worldwide patent information via the internet
With its worldwide coverage and simple search features, the Espacenet service 
is a great way to get started with patent information.
You can use Espacenet to
–watch new technologies emerge
–find solutions to your technical problems
–discover what your competitors are developing
–find business partners
Espacenet allows you to
–access the technical content of more than 60 million patent applications
–obtain patent family information
–look at procedural and legal status information relating to EP and  
Euro-PCT applications (via hyperlinks to European Patent Register)
–access post-grant and patent family information (INPADOC)
Special features:
–full-text search in EP and WO in all three EPO official languages  
(English, French and German)
–full document downloads
–forward and backward citations
–My Patents list
–tools for searching in specific technical fields
–translation engine
–context-sensitive help
–Espacenet assistant online tutorial
Access: 
–www.epo.org/espacenet-search
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European Patent Register and Register Alert
Procedural and legal status data alert service
With European Patent Register you can access all the publicly available information 
on a European patent application as it passes through the grant procedure.  
Register Alert allows you to set up automated monitoring of European Patent 
Register data.
You can use European Patent Register/Register Alert to
–access clearly structured procedural data from the patent grant procedure
–keep track of your applications
–watch competitors more effectively
European Patent Register/Register Alert allow you to
–find out what stage in the procedure a European patent application  
has reached
–see if a European patent has been/is about to be granted or if an application 
has been refused or withdrawn
–follow the European procedure for a particular application
–check whether any oppositions to a particular European patent  
have been filed
–read, print and download documents from the file (for example,  
correspondence between the EPO and the applicant)
–track published applications of interest to you
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Special features - European Patent Register:
–simple, advanced and smart search masks
–range of data views, including main data, legal status, event history,  
citations, patent family, all documents and document filters
–possibility to download bibliographical, procedural  
and legal status data in XML
–document viewer
–link to Espacenet
–link to the European Publication Server
Special features - Register Alert:
–automatic monitoring of up to 1 000 files 
–on-screen display of changes since last log-in
–e-mail alerts for up to five e-mail addresses
–customisation of e-mail alerts
–choice of which events will trigger a notification
Access: 
–European Patent Register www.epo.org/ep-register
–Register Alert: log in with    
or         via www.epo.org/register-alert
ID
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Drafting
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PatXML 
Use Microsoft Word to create patent applications in XML 
Using the PatXML software, you can create patent applications in Microsoft 
Word and import them directly into the Online Filing software as standard 
XML documents.
You can use PatXML to
–draft your patent documents in Microsoft Word by creating a template  
with built-in EPC rules 
–print and file documents in paper form, convert them to PDF  
or save them as XML  
PatXML allows you to
–create XML documents without prior knowledge of the format
–file EP and PCT applications without using PDF files 
–benefit from the CHF 300 fee reduction for online filings with WIPO 
–be sure that you have met the formal requirements of Rule 49 EPC 
–produce WIPO Annex F-compliant XML applications 
–use Common Application Format (CAF) headings
–import most graphic files for use as drawings 
–produce smart documents which can be incorporated into full-text  
database search systems
Special features:
–import of existing patent documents in Microsoft Word for saving in XML 
–standardised citation formats in line with WIPO standards 
–standardised section headings compliant with WIPO requirements 
–easy document content management 
–verification of references via a link to the Espacenet database from  
inserted patent citations
Access: 
software downloadable from www.epo.org/patxml 
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