ADOBE ACROBAT 8 PROFESSIONAL
Select an email application for reviews
You need an email application and a mail server connection to send aPDF for review and tosend comments. Acrobat
supports most email applications. If more than one email application is installed on your system, Acrobat might not
start the preferred application when it sends a PDF as an attachment. To specify which application starts, do one of
• (Windows) Double-click Internet Options in the Control Panel. In the Internet Properties dialog box, select the
Programs tab, and then select the preferred email application. Restart Acrobat for the changes to take effect.
• (Windows) Change the MAPI settings in your email application. Adobe Reader uses the Messaging Application
Program Interface (MAPI) to communicate with your email application. Most email applications come with
MAPI settings to handle this communication. For more information on configuring your email applications, see
the email application’s Help.
• (Mac OS) In Mail, choose Mail > Preferences, select General, and then choose the preferred email application
from the Default Email Reader menu. Restart Acrobat for the changes to take effect. If your application isn’t listed,
choose Select from the menu and browse to the location. If you select an application that isn’t listed in the Default
Email Reader menu, Acrobat may not support it.
After you verify that Acrobat works with your email application, you can initiate a review.
Specify a server for comments
You must specify a server location to store all the comments that are submitted during a shared review or a browser-
based review. This server location is referred to as the comment server (also called a comments repository). Reviewers
must have read and write access to the comment server you specify. Ask your network administrator to provide a
suitable server location for storing comments. No additional software is required to set up a comment server.
For a shared review, you can specify a network folder, a WebDAV server, or a Windows server running Microsoft
SharePoint Services. If all reviewers are within a local area network, network folders and SharePoint servers are the
best choices for a comment server—network folders being the cheapest and most reliable. To initiate a review on a
SharePoint server, the initiator must use Windows; however, reviewers can use either Windows or Mac OS. All
participants must have read and write access to the Document Library folder within the specified workspace.
WebDAV servers (web servers that use the WebDAV protocol) are best used only if you have reviewers that are
outside of a firewall or local area network.
For a browser-based review, you can specify either a network folder or a WebDAV server. If you use a network folder,
comments may not be viewable to reviewers on both platforms. Even if all reviewers use the same platform, they may
not see comments if they access the server location as a mapped drive instead of by its full file path. If you use a
WebDAV server, make sure that all reviewers have unique login names that aren’t differentiated solely by case.
Specify a server for shared reviews
Start the wizard to initiate a shared review, click Add Folder, and follow the on-screen instructions.
Specify a server for browser-based reviews
1 Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and select Reviewing from the list on
2 For the Online Comments Repository, choose a server type from the menu.
3 To specify the server settings, do one of the following, and then click OK:
• Click Browse (Windows) or Choose (Mac OS) to select a network folder, and then click OK.