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If you do not click the Choose Template button in the Open as New Page dialog box, the template that was last used
to open a Microsoft Office document is associated with the document you are currently opening. In addition, if this
template does not match the template on the server, Contribute displays the Download Template dialog box. You
can do one of the following:
• Click the Open Using The Old Template button to open the document using the old template.
• Click the Download and Open button to update the template with changes from the server, and then open the
document.
Note: If the target website does not have templates, when you click the Choose Template button, a message indicating
that there are no templates is displayed. If the document you are opening is in the native format, the Choose Template
button is disabled.
6 Select a template from the list of available templates.
The preview of the selected template appears in the Preview pane.
Note: While creating a new page, if you select a template that does not match the template on the server, Contribute
prompts you to confirm whether you want to create the page based on the old template. If you click Yes, the new page
is created based on the old template. If you click No, the selected template is updated, and then the page is created.
7 Select a template region from the list of editable regions available in the selected template.
Note: If the selected template does not have editable regions, the Select The Template Region list is empty.
This list is disabled if you select the _blank template.
Note: After selecting a template to use, you must select a template region. If you select a template to use and click OK,
then the first editable region in the Select The Template Region list is selected.
8 Click the Refresh Templates button, and select one of the following options to update templates and editable
regions in a selected template:
For This Website
To view an updated list of templates for the selected website.
For Selected Template
To view an updated list of editable regions in the selected template.
9 By default, the Make This As The Default Template check box is selected. Clear this check box, if desired.
10Click OK.
The selected template is applied to the web page containing the Office document, and the document is opened in
the HTML format.
11(Optional) If you selected content in the document, and want to open the entire document instead of the selection,
clear the Open Current Selection Only check box.
12Click Open.
The Insert Microsoft Office Document dialog box appears.
13Select one of the following options:
• Insert the contents of the document into this page to copy the content of the selected document into the draft.
• Create a link to the office document to insert a link to the selected document.
• Convert to PDF and create a link to the PDF to convert the selected document into a PDF, and insert a link to
the PDF document.
• Convert to PDF and embed the PDF as Object to convert the selected document into a PDF, and embed the PDF
document as an object.
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14(Optional) Select the Remember This Setting And Don’t Ask Again check box if you do not want to be asked about
the insert option in the future.
15Click OK.
The selected template is applied to the new web page in which the document is inserted. The selected content
appears in the Contribute draft, or a link to the selected content is inserted in the draft. If you converted the
document to a PDF file, Contribute inserts a link to the PDF file, or embeds the PDF file as an object.
Note: If you open or publish a document in Contribute without clicking the Choose Template button in the Publish
To Website Or Open As New Page dialog box, the last template stored in the registry is applied to the web page
containing the Office document. If you are performing the Publish to Website or Open in Contribute operation for the
first time, then a blank template is selected.
Insert PDFs in Contribute pages
Adobe Contribute lets you embed PDFs as objects, or insert links to PDFs in Contribute web pages and blog entry
drafts. You can add rich PDF content ranging from high resolution images to three-dimensional models on your
website or blog page. The PDFs may be available on your computer, or on a website.
When you publish a web page or blog entry containing an embedded PDF object, Contribute makes the content
EOLAS-compliant.
Note: It is recommended that you install Adobe Acrobat 8 on your computer before working with PDFs in Contribute.
Insert a PDF from your computer
1 In the draft, place the insertion point where you want the PDF document to appear.
2 Select Insert > PDF Document > From My Computer.
The Open dialog box appears.
3 Navigate to the required PDF document, and then click Open.
The Insert PDF Document dialog box appears.
4 Select one of the following options:
• Create A Link To The PDF Document
• Insert The PDF As Embedded Object.
Note: The Insert The PDF As Embedded Object option is disabled if the Administrator has selected the Do not
allow PDF Embedding option for the relevant website or blog connection.
5 (Optional) Select the Remember this option and don't ask again check box, if it is required.
6 Click OK.
Note: If you inserted the PDF as an embedded object, a message box appears indicating that some content of the PDF is
not accessible, and that some browsers may not render the PDF content. Select the Don't Warn Me Again check box, if
desired, and then click OK.
The link to the PDF or the content of the embedded PDF appears at the insertion point in the draft. If you inserted the
PDF as a link, the name of the PDF file appears as the linked text.
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Insert a PDF from your website
1 In the draft, place the insertion point where you want the PDF document to appear.
2 Select Insert > PDF Document > From Website.
Note: You can use the Insert > PDF Document > From Website option only if you have an active website.
The Choose PDF Document on Website dialog box appears.
3 Double-click the web address and navigate to the folder containing the PDF you want to insert. Select the required
PDF and click OK.
4 Depending on the user preference you have defined, the PDF is inserted as a link or as an embedded object.
Alternatively, the Insert PDF Document dialog box appears, and you can select one of the following options:
• Create A Link To The PDF Document
• Insert The PDF As Embedded Object.
5 (Optional) Select the Remember this option and don't ask again check box, if desired.
Note: The Insert the PDF as embedded Object option is disabled if the administrator has selected the Do not allow
PDF Embedding option for the relevant website.
6 Click OK.
Note: If you inserted the PDF as an embedded object, a message box appears indicating that some content of the PDF is
not accessible, and that some browsers may not render the PDF content. Select the Don't Warn Me Again check box, if
desired, and then click OK.
The link to the PDF or the content of the embedded PDF appears at the insertion point in the draft. If you inserted the
PDF as a link, the name of the PDF file appears as the linked text.
Note: You can also drag and drop a PDF file from Windows Explorer to your website or blog entry draft.
Resize embedded PDF files inserted in web pages or blog entries
You can change the size of the embedded PDF object in a web page or blog entry draft by selecting the object and dragging
its boundaries. Alternatively, you can resize the object by entering specific values in the PDF Properties dialog box.
Resize an embedded PDF file manually
1 In your draft, select the content of the embedded PDF you want to resize.
2 Drag one of the selection handles to the desired size.
Hold the Shift key as you drag if you do not want to change the height and width of the PDF object by the same
percentage.
Resize an embedded PDF file with specific values
1 In your draft, select the embedded PDF you want to resize.
2 Double-click the embedded PDF object, right-click the object and select the PDF Properties option, or select the
PDF object and choose Format > PDF Properties.
The PDF Properties dialog box appears.
3 Enter Width and Height values, and choose whether or not to constrain proportions.
4 Click OK.
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Contribute changes the height and width of the embedded PDF object.
Note: You can also format an embedded PDF object by right-clicking the object and selecting an option from the pop-
up menu.
More Help topics
“Add Microsoft Word or Excel content to a page (Windows only)” on page 100
“Insert a link to a Microsoft Word or Excel document from Microsoft Office (Windows only)” on page 105
“Insert a Microsoft Word or Excel document as a PDF from Microsoft Office (Windows only)” on page 106
Insert HTML code snippets
Advanced Adobe Contribute users can use Adobe Contribute to add custom HTML code snippets to Contribute
pages. For example, you can insert code snippets that run video or audio files in your web or blog pages. However, you
can add code snippets only if the website administrator has granted the relevant permission to your user role.
You can create and insert your own HTML code snippets. Although Contribute validates the syntax of the code
snippet, it does not validate the code for logical correctness.
Important: The HTML code you add to a Contribute page may override some Administrator settings, thus altering
product behavior. Therefore, it is recommended that you use this feature with discretion.
1 Browse to a web page or your blog home page.
2 If you browsed to a blog home page, select a blog entry to edit from the Entries pop-up menu.
3 Click Edit Page or Edit Entry.
4 Place the insertion point in your draft where you want to insert the HTML code snippet.
5 Select Insert > HTML Snippet.
The Insert HTML Snippet dialog box appears.
Note: If your website Administrator has not enabled the Allow HTML Snippet Insertion option for your user role, the
HTML Snippet option in the Insert menu will be disabled. However, this option is enabled by default, for blog entries.
6 Type the code snippet, or insert the HTML code snippet you have copied from another source.
7 Click OK.
The HTML code snippet is executed in the relevant draft.
More Help topics
“Set the option for inserting HTML Code Snippets” on page 304
Reference
This section provides information about the dialog boxes introduced in this chapter.
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Completing the Insert Microsoft Office Document dialog box (Windows only)
The Insert Microsoft Office Document dialog box appears when you perform the following tasks:
• From a Microsoft Office application (Word or Excel), you choose to open a document in Contribute.
• Insert a Microsoft Office document (Word or Excel) in Contribute.
• Drag a Microsoft Office document (Word or Excel) to your draft in the Contribute editor.
You can insert the content into your draft, or you can create a link to the document. You can also convert the document
to a PDF and insert a link to the PDF, or insert the PDF as an object in your draft.
1 Select from the following options:
• Select Insert The Contents Of The Document Into This Page to insert the contents of the document.
• Select Create A Link To The Office Document to create a link to this document.
• Select Convert To PDF And Create A Link To The PDF to convert the selected document into a PDF, and insert
a link to the PDF document.
• Select Convert To PDF And Embed The PDF As Object to convert the selected document into a PDF, and
embed the PDF document as an object.
If the document you want to insert is larger than 300KB, Contribute displays an alert that the document is too large
to insert and gives other options for adding it to your website.
Note: When you insert a link, the link text is the name of the file you link to. To change link text after you create the
link, see “Change link text and destination” on pag e199. Also, when you publish the draft, Contribute copies the
document to your draft and then links to that copy, not to the original file.
2 Select Remember This Setting And Don’t Ask Again to have Contribute remember your preference.
3 Click OK.
The content or a link to the content appears in your draft.
More Help topics
“Add Microsoft Word and Excel documents to a website” on page 100
“Post content to a blog from Microsoft Office applications (Windows only)” on page 225
Completing the New Web Page Or Blog Entry dialog box
Use the New Web Page or Blog Entry dialog box to create a page on your website or blog entry on your blog.
1 Select the website or blog in which you want to create a web page or blog entry in the Create New Web Page Or Blog
Entry For pane.
Note: If you cannot edit any folders on the website, you cannot create a page for that website.
2 Do one of the following to indicate the type of page or entry you want to create:
• If you are creating a new web page, select one of the following options:
Note: If your Contribute administrator has restricted the types of new pages that you can create or you do not have
permission to edit this website, you won’t see all these options.
Blank Web Page
Creates a blank page.
Copy Of Current Page
Creates a copy of the website page that you are currently viewing.
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Note: You cannot create a copy of the current page if the page contains frames or if the page is a draft in the
Contribute workspace. You cannot copy a page from one website to another website.
Select A Page In The Starter Web Pages Folder
Creates a copy of a built-in sample page provided with
Contribute.
Select A Page In The Templates Folder
Creates a page based on a Dreamweaver template or on a website page
that your Contribute administrator designated as a template.
• If you are creating a new blog entry, select one of the following options:
Select Blank Blog Entry
Creates a blank blog entry.
Select Blank Page
Creates a blank blog Page entry.
Select Quote From Current Page
Creates a blog entry using content you selected from a blog entry or web page
you are viewing.
Note: This option is available only if you selected text in the page you are currently viewing.
When you select a page type, a preview and a description appear.
3 Click the Refresh Templates button, and then select one of the following options:
For All Websites
To update templates of all websites or blogs globally.
For Selected Website/Blog
To update templates of the selected website or blog only.
For Selected Template
In the case of websites, to update the selected template only.
Note: For blogs, be sure to select a blog before you click the button.
4 Enter a title in the Page Title or Blog Entry Title text box.
5 For web pages, the title appears in the browser title bar when a website visitor views the page; for blog entries, the
title appears on the blog home page as a link to the entry.
6 Click OK.
The new page or blog entry opens as a draft in Contribute, so you can add content. For new pages, be sure to add a
link to your new page before you publish it (see “Create text and image links” on page 187).
Note: Contribute creates the new page in the same folder as the page you were viewing when you created the page
(unless you selected another website). You can change the folder location when you publish the new page.
Using the Trackbacks dialog box
The Trackbacks dialog box allows you to define one or more trackback URLs for a selected blog entry.
1 In the Enter Trackback URLs field, specify the required URLs. Ensure that each URL is defined on a separate line.
2 Click OK.
If you defined the trackback URLs for the first time, the Trackbacks field appears along with the new URLs in the
Contribute workspace.
Note: You can use the Trackbacks field in the Contribute workspace to add new URLs, edit, or delete them.
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Setting the Title/Encoding Page Properties options
The Title/Encoding Page Properties options let you specify a page title for your web page and select a document
encoding type.
1 Make changes to any of the following options:
Title
Specifies the page title that appears in the title bar of the website visitor’s browser; the title does not appear on
the page itself.
Giving a page a title is not the same as giving it a filename. For information about filenames, see “Publishing a page
to your website” on page 213.
Encoding
Specifies the encoding used for characters on the page.
Select Western for English and Western European languages. Additional options include Central European,
Cyrillic, Greek, Icelandic, Japanese, Traditional Chinese, Simplified Chinese, and Korean.
Note: Click the Reload button only if Contribute opened the page for editing with the wrong encoding. Select the
correct encoding for the page; then click Reload to reload the last saved version of the page with the correct encoding.
2 Click Apply to see changes without closing the dialog box or click OK to apply changes and close the dialog box.
More Help topics
“Set page properties for a web page” on page 92
Setting the HTML Appearance Page Properties options
The HTML Appearance Page Properties options let you specify several basic page layout options for your web pages.
1 Make changes to any of the following options:
Text Color
Defines a color for text on the page.
Background color
Sets the background color of the page. If you also select a background image for the page, website
visitors do not see the background color (unless the image is transparent).
Background image
Lets you browse to select a background image for the page.
Click the Browse button, and then select Images On My Computer or Images On Website to select an image.
Left margin, Top margin, Right margin, and Bottom margin
determine the size of page margins. If you do not want
margins on the page, enter 0 for each margin or leave it blank.
Margins are measured in pixels; there are approximately 72 pixels per inch.
2 Click Apply to see changes without closing the dialog box or click OK to apply changes and close the dialog box.
More Help topics
“Set page properties for a web page” on page 92
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