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Select the Annotation Selection Tool
.
Right-click the signature and choose Delete from context menu, or press Delete key.
Note: If you have checked the Locked option in Signature Properties dialog box, the operations to
the signature above are not available.
Sign a PDF
A PDF is signed to indicate your approval. The signature isn͛t resized and moved when you sign
the document. A PDF can be signed more than once by more than one person. When you sign a
document, your digital signature appears in the signature filed. The appearance of the signature
depends on options you select.
1.
Sign a PDF after placing, please choose one of the followings to sign the document:
Choose PROTECT > Protect > Sign Document.
Select Hand Tool and right-click the signature, choose Sign Document.
Select Hand Tool, and click the signature.
Set your signature preferences in Preferences dialog box. Choose FILE > Preferences >
Signature, check the option of ͞Sign the document immediately after the signature is
placed͟ to sign the document immediately when the signature is placed.
2.
Type file name and specify location in pop-up Save As dialog box.
Note: By default, the document is signed after you place the signature. To change the setting,
please uncheck the Sign the document immediately after signature is placed option in FILE >
Preferences > Signature.
Validate Signatures
Check the validity of a signature
If you want to automatically validate all signatures in a PDF when you open the document, please
check Verify signatures when the document is opened option in FILE > Preferences > Signature.
An icon appears on the left top of Signature Validation Status message box to indicate the
signature status. The signature state appears in the Signature Panel.
The question mark icon
indicates the signature is not validated.
The check mark icon
indicates that the signature is valid.
The icon
indicates that the signature is invalid. The document has been altered or
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corrupted since the signature was applied.
The caution triangle icon
indicates the document was modified after signature was
added; however, the signature is valid.
The icon
indicates the signature validity is unknown because the signer͛s certificate
isn͛t in your list of trusted identities.
Validate a signature
1. Open the PDF containing the signature, do one of the followings:
Choose PROTECT > Protect > Validate.
Right-click the signature with Hand tool, choose Validate Signature from context menu.
Select Hand tool on toolbar and click the signature.
2. Pop-up a Signature Validation Status message box which describes the validity of signature.
Tip:
1.
You can validate signatures by setting your signature preferences. Choose FILE >
Preferences > Preferences > Signature.
2.
Check the Verify signatures when the document is opened option to automatically validate
signatures in a PDF when you open the document.
Modify a signed signature
To modify a signature after signing the document:
Validate the signature first. And right-click the signature with hand tool and choose Clear
Signature. The signature will be cleared and only a blank signature field will be left.
Click the blank signature field with the hand tool, and create a new signature. See also
͞Creating signature appearance͟.
To delete a signed signature:
Validate the signature first. And right-click the signature with hand tool and choose Clear
Signature. The signature will be cleared and only a blank signature field will be left.
Choose the Annotation Selection Tool
or the corresponding tool, right-click the
signature field and choose Delete.
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View Signature Properties
Signature Properties dialog box provides basic information about the signature, including the
signer, reason, date, location validity summary and details of certificate, etc.
1. Select the hand tool.
2. Right-click the signature, and choose Show Signature Properties from context menu.
3. In Signature Properties dialog box, you can get the information as follows:
Signed by – shows the signers that sign the document.
Reason – displays the reason that you create the signature.
Date – shows the date time when you signed the document.
Location - shows which page the signature is located on.
Validity Summary - checks whether the document was modified after it was signed, and
other information.
Show Certificate – click it to show the details of certificate, such as the validity of
certificate, certificate path, etc.
Signature Properties Dialog Box
Note: If the status is unknown, click Show Certificate… to view the details of the certificate. Check
whether the certificate has been included in your list of trusted identities. If your certificate is not
trusted, click Install Certificate to install it to the trusted Windows Certificate Store. If you use a
self-signed digital ID, confirm that the certificate details are valid. If the certificate isn’t valid, a
valid certificate from signer is requested.
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Uses Windows Certificate Store to Manage Trust List
Windows Certificate Store in Foxit PhantomPDF helps you manage certificates which are trusted
when you validate the digital signature. To use this feature, do the following:
1.
Open a signed PDF document, click the digital signature or right click the signature to select
Validate Signature.
2.
A warning message pops up to show the signature validation status.
3.
If the signature validity is unknown, click Signature Properties > Show Certificate > Install
the Certificate if you trust it.
4.
The certificate will be successfully imported.
5.
Click the digital signature again and a message will show you the Signature is Valid.
6.
If you don͛t trust the certificate any more, you can delete it from Windows Certification
Store by choosing PROTECT > Protect > Digital IDs
.
Signature Panels
The signature panel shows information about each signature in the document as well as the
change history of the document since the first signature.
Signature Panel
Open the signature panel
Click Signature button
on the left of Navigation Pane.
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Sign PDFs on DocuSign
®
Allows users to easily send, sign and save PDF documents and forms using the industry's most
widely used eSignature solution.
Sign a PDF File
Sign a PDF on DocuSign, please refer to the following steps:
Choose PROTECT > Protect > DocuSign button
on toolbar.
Choose Login to DocuSign. Type your Email account and password of DocuSign and click
Login. If you do not have an account, please sign up first.
Click the button
and choose Sign with DocuSign. The application will upload your PDF to
DocuSign and you will enter into the DocuSign user interface.
Sign the Document
On DocuSign user interface, click More Options, you can view history, certificate, and
choose Finish Later or Sign on Paper.
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Drag the slider
can zoom in/out the file.
Type the page number in Page Number textbox
or click the page
number listed on the right to jump to the target page you want to place the signature.
Click the button
to choose the signature or other items from the list. Click and
drag a rectangle to the desired location. You can place several items at the same time.
Click the button
at the top right corner of the textbox to delete the signature.
Click Finish to complete signing. You can preview the signed PDF.
Select the download
or printing button
to get the PDF with signature.
Select the DocuSign button
and choose Logout from DocuSign.
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Send a PDF via DocuSign
Open a PDF you want to send with PhantomPDF.
Click DocuSign button
and choose Send via DocuSign.
Login to the website.
Click
to choose the signature or other items from list and drag it to the location
where you want to sign. You can place several items at the same time.
Click the button
to add the recipients address.
Click the button
to edit the email subject line and content.
Click Send to send the PDF.
Quick PDF Signature
Quick PDF Sign enables you to create your self-signed signatures and add the signature to the
page directly. You don͛t need to create different signatures for different roles or other
complicated settings.
To create your own handwriting signature and sign a PDF, follow these steps.
1.
Choose PROTECT > Protect > PDF Sign > Create Signature.
2.
In the Create Signature dialog box, you can choose to draw a signature, import a file or from
clipboard to create a signature.
3.
(Optional) If you choose Draw Signature, click Draw to draw your signature in Draw
Signature box, and click OK.
4.
If you choose Import File, then click Browse. And choose the image and click Open. You can
preview the image in the Preview tab.
TIP: You can sign your signature on a clean white sheet of paper using a black pen and scan it to
an image file. To create the best signature you had better scan your signature in monochrome at
600 DPI.
5.
You can set your name as your signature.
6.
To add a password to your signature, check the item Require password to use the signature.
Specify a password that users will be required when they sign the document with the
signature. Enter the password again to confirm it.
7.
Click Save. The cursor will be changed into a rectangle.
8.
Put the cursor to the place you want to sign. You can resize it by clicking and dragging the
handle. You can also move the signature by dragging it to other places. To remove it, select
the signature and press Delete.
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9.
To apply the signature to the document, double-click the signature or right-click the
signature and select Apply signature. Select Place on Multiple Pages, and then you can
specify the page(s) you want to place.
Note: Once applied, the signature can no longer be edited or deleted.
To manage signatures, do the following:
Choose PROTECT > Protect > PDF Sign > Manage Signature. In the Manage Signature dialog box,
click Create to create a signature. Select a signature you created, click Edit and you can change
your signature. You can preview the signature after you edit it. To delete a signature, select the
signature and click Delete.
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Chapter 12 – Print
Printing is a process for reproducing text and images. When you have finished reading a helpful
article or designing a PDF form, you may need to send it to an inkjet or laser printer and print it
out with custom page sizes. With this section, you can get the help to set options in the Print
dialog box to ensure that the finished document appears as intended.
Print a PDF document
1.
Make sure you have installed the printer successfully.
2.
Choose Print from the FILE page.
3.
Specify the printer or plotter, page range, number of copies, and other options.
4.
Click Print.
Print a portion of a page
To print a portion of a page, you need to refer to the Snapshot tool
.
Select the Snapshot tool by choosing HOME >Tools > Snapshot.
Drag around the area you want to print.
Right-click in the selected area > choose Print…, and then refer to the ͞Print Dialog͟.
Print a portion of a page
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Print multiple pages with page thumbnails
To perform a quick print, you can select multiple pages from a document from the thumbnail list.
Open the document that you want to print, and then click Pages button on the left
navigation pane.
Shift-click / Ctrl-click/ drag the mouse to select a range of page thumbnails from the
document.
Select Print Pages from the right-click menu, and then click OK.
Print tabs
You can print one tab you are opening from the tab bar or print out all documents opened in the
tab bar at a time.
1.
Move the pointer to the tab bar.
2.
Right-click it > Choose Print Current Tab/Print All Tabs.
Print Dialog Box
The print dialog is the final step before printing. You can modify the printer in this dialog as well.
Be aware that changing the printer may affect the page setup if the new selected printer has a
different paper size, for instance.
To open the Print dialog box, choose FILE > Print. Choose a printer from the menu at the top of
the Print dialog box and specify the copies to print. Click Properties for more settings. (Refer to
͞Set Foxit PhantomPDF Printer Properties͟)
Collate – Assembles the printouts in a proper numerical or logical order when printing
several copies. This option will be disabled when printing just one copy.
Print as Grayscale –Converts color images in the file to shades of gray.
Print as image –Prints pages as bitmap images. If normal printing doesn͛t work or doesn͛t
produce well, check this option and specify a resolution next to it.
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