Large jobs printed by the Printing Department
Separate PDF file per record
Separate PDF files, one for each record, can be created by selecting “PDF Creator” as the
printer. This opens PDF Creator. When the PDF Creator window pops up, click on [SAVE].
This will create one PDF file per record.
It’s time consuming clicking [SAVE] for each record. AutoSave can be set up in PDF Creator.
To do this:
Printer -> Options
Click on Auto-save
Tick “Use Auto-save”
Select “PDF” as the “Autosave Format”
Tick “Use this directory for auto-save”
Select the directory you wish to save to.
A separate PDF file will still be created for each record, but the user no longer needs to click
[SAVE] for each record. This process is automated.
Questionnaires for all records in a single PDF file
We would like to give the Printing Department a PDF file containing n copies of the
questionnaire, one for each patient, each with the appropriate id number printed on each
page. The steps to do this are:
If Autosave is on, turn it off. Otherwise PDF Creator will automatically save a
separate PDF file for each record.
If Printer Stop is not set, stop PDF Creator from creating any PDF files until you’re
ready to do so: Printer -> Printer stop (tick)
Start AutoMerge Publisher
Set the printer to PDF Creator: File -> Print Setup
If merging is set to Pause, start the merging process by clicking the “Process/Pause”
The PDF files created by the merging process will appear in PDF Creator, one file for
each record. Combine these files into one: Select the documents and then select
Document -> Combine
Now you’re ready for PDF Creator to create a single PDF file. Turn the printer on:
Printer -> Printer stop (untick)
Save the PDF file.
Click the “Process/Pause” button to switch the merging to Pause. Otherwise the
merging process begins on opening AutoMerge Publisher, which is not ideal if you
want to change any settings, e.g. print setup.
The Printing Department are able to program the printer to staple every x pages of a
document together. For instance, if the PDF file has 200 pages, with 10 pages for 20
questionnaires, they can set the printer to staple pages 1-10 together, 11-20 together, etc.
For odd numbered page questionnaires, we’ll need to add a blank page to the end of each
questionnaire when printing double-sided.
NOTE: If there are any old files sitting in PDF Creator that you no longer want printed, delete
them. Select the file(s), right-click and select “Delete”.
Auto Increment Fill
The Auto Increment Fill feature automatically fills a single data entry field on each printed
form with an integer. This integer is incremented by a certain number so that each form in the