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Faxing
280
ɸGroup Dialing
If you frequently send the same document to several destinations, you can create a group of these 
destinations and set them under a one-digit group dial location. This enables you to use a group dial 
number setting to send the same document to all the destinations in the group.
NOTE: 
• You cannot include one group dial number within another group dial number.
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Faxing
ɸSetting Group Dial
1
Press the Address Book button.
2
Select Phone Book, and then press the 
button.
3
Select Group Dial, and then press the 
button.
4
Select the desired group dial number between 01 and 06, and then press the 
button.
5
Select Name, and then press the 
button.
6
Enter the name, and then press the 
button.
7
Select Speed Dial No, and then press the 
button.
8
Select the desired number, select the speed dial numbers, and then press the 
button to 
confirm.
9
Select Apply Settings, and then press the 
button.
10
Select Yes, and then press the 
button.
To store more group dial numbers, repeat steps 4 to 10
To cancel the changed setting and return to the top level of the Address Book menu, press the 
Clear All button.
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282
ɸEditing Group Dial
You can delete a specific speed dial number from a selected group or add a new number to the 
selected group.
1
Press the Address Book button.
2
Select Phone Book, and then press the 
button.
3
Select Group Dial, and then press the 
button.
4
Select the group dial number that you want to edit, and then press the 
button.
5
To change the group dial name:
a
Select Name, and then press the 
button.
b
Enter a new name, and then press the 
button.
c
Select Apply Settings, and then press the 
button.
d
Select Yes, and then press the 
button.
6
To change the speed dial number:
a
Select Speed Dial No, and then press the 
button.
b
Select the speed dial number that you want to edit, and then select or deselect the speed dial 
number. Press the 
button.
c
Select Apply Settings, and then press the 
button.
d
Select Yes, and then press the 
button.
7
To delete the group dial:
a
Press the C (Clear) button.
b
Select Yes, and then press the 
button.
NOTE: 
• When you delete the last speed dial in a group, the group itself is not deleted.
8
If you want to edit another group dial number, repeat steps 4 to 7.
To cancel the changed setting and return to the top level of the Address Book menu, press the 
Clear All button.
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283
Faxing
ɸSending a Fax Using Group Dialing (Multi-address 
Transmission)
You can use group dialing for broadcasting or delayed transmissions.
Follow the procedure of the desired operation (For delayed transmission, see "Sending a Delayed 
Fax" on page 259).
You can use one or more group numbers in one operation. Then continue the procedure to complete 
the desired operation.
Your printer automatically scans the document loaded in the ADF or on the document glass into the 
memory. The printer dials each of the numbers included in the group.
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Faxing
284
ɸPrinting a Fax Address Book List
You can check your automatic dial setting by printing a Fax Address Book list.
1
Press the System button.
2
Select Report/List, and then press the 
button.
3
Select Fax Address Book, and then press the 
button.
A list of your Fax Address Book entries is printed.
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285
Faxing
Other Ways to Fax
This section includes:
• "Using the Secure Receiving Mode" on page 286
• "Using an Answering Machine" on page 287
• "Using a Computer Modem" on page 288
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286
ɸUsing the Secure Receiving Mode
You may need to prevent your received faxes from being accessed by unauthorized people. You can 
turn on the secure fax mode using the Secure Receive option to restrict printing out all of the 
received faxes when the printer is unattended. In the secure receiving mode, all incoming faxes will go 
in memory. When the mode turns off, any faxes stored will be printed.
NOTE: 
• Before operation, ensure Panel Lock is enabled.
To turn the secure receiving mode on:
1
Press the System button.
2
Select Admin Menu, and then press the 
button.
3
Select Secure Settings, and then press the 
button.
4
Select Secure Receive, and then press the 
button.
5
Select SecureReceiveSet, and then press the 
button.
6
Select Enable, and then press the 
button.
7
Select Change Password, and then press the 
button.
8
Enter a four-digit password using the numeric keypad, and then press the 
button.
9
To return to the top level of the System menu, press the Clear All button.
When a fax is received in the secure receiving mode, your printer stores it into memory and the 
Active Jobs screen displays Secure Receive to let you know that there is a fax stored.
To print received documents:
1
Press the Print button.
2
Select Secure Receive, and then press the 
button.
3
Enter the password, and then press the 
button.
The faxes stored in memory are printed.
To turn the secure receiving mode off:
1
Access the SecureReceiveSet menu by following steps from 1 to 5 in "To turn the secure 
receiving mode on:".
2
Select Disable, and then press the 
button.
To cancel the changed setting and return to the top level of the System menu, press the Clear All 
button.
287
Faxing
ɸUsing an Answering Machine
You can connect a telephone answering device (TAD) directly to the rear of your printer as shown 
above.
• Set your printer to the Ans/FAX Mode and set Auto Ans. Ans/FAX to specify the time for the 
TAD.
• When the TAD picks up the call, the printer monitors and takes the line if fax tones are received 
and then starts receiving the fax.
• If the answering device is off, the printer automatically goes into the FAX Mode after the ring tone 
sounds for a predefined time.
• If you answer the call and hear fax tones, the printer will answer the fax call if you
Set OnHook to On (you can hear voice or fax tones from the remote machine), and then press 
the Start button and hang up the receiver.
OR
Press the two-digit remote receive code and hang up the receiver.
To the 
wall jack
Printer
Line
Telephone Answering Device
Phone
Faxing
288
ɸUsing a Computer Modem
If you want to use your computer modem for faxing or for a dial-up internet connection, connect the 
computer modem directly to the rear of your printer with the TAD as shown above.
• Set your printer to the Ans/FAX Mode and set Auto Ans. Ans/FAX to specify the time for the 
TAD.
• Turn off the computer modem's Fax Receive feature.
• Do not use the computer modem if your printer is sending or receiving a fax.
• Follow the instructions provided with your computer modem and fax application to fax via the 
computer modem.
To the 
internet
Computer
Printer
Line
Telephone Answering Device Phone
289
Faxing
Setting Sounds
This section includes:
• "Speaker Volume" on page 290
• "Ringer Volume" on page 291
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