ID:webArchive 3.4.1 User Manual
Historical versions are 'read-only', therefore any changes need to be made to the document's
Move to Indexing Queue
: Documents that have been incorrectly indexed may be sent back to an
Indexing Queue to be correctly indexed. This option is not available on documents that are
currently in a Workflow Queue. The document will either need to finish its workflow path or have the
its reference deleted from the Workflow Queue that it is currently in before being sent back to an
Indexing Queue. To find out what Workflow Queue that it is currently in, click on the Workflow
History tab. For further information, see the section on Workflow
: This option is only available on documents within a Workflow Queue.
Send to Workflow
: In ID:webArchive 3.4 we have created a new function we call the Cover Sheet.
You can use the cover sheet to ‘bundle’ one or more documents in workflow. There may be
instances in your business practice you want several documents to arrive at a workflow queue
together in order for the worker to have all of the information necessary to perform a particular
function. In those instances, users can create a cover sheet, and attach one or more documents
as a ‘document package’. Cover sheets can have automated routing rules, and can have
metadata fields. When coupled with field level security, you can use cover sheets for sign-offs.
Conditional routing makes it possible for the document package to be routed to one queue if
approved, or another if rejected. Cover sheets have their own security, so you can allow someone
to view documents as part of a cover sheet in workflow that they normally could not. Send to
Workflow also allows a single document to be sent to a Workflow Queue without attaching it to a
cover sheet. For a single document, the Document Type has to be allowed in the target Workflow
Queue and the Role the user is a member of needs 'Insert' rights on the Document Type within the