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Informatik Scan

Version 12.7

User Guide

November 2014

(Please print this user guide for easy reference)

For the latest user guide please go to www.informatik.com/manuals.html

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Contents

Introduction ....................................................................................................................... 3

Trial version ....................................................................................................................... 3

Trouble shooting .............................................................................................................. 4

Quick tutorial ..................................................................................................................... 5

Scanning ............................................................................................................................ 6

Appending pages to existing TIFF File ........................................................................... 7

Scan and save directly without the Workfile ................................................................ 8

Save .................................................................................................................................... 8

File formats ........................................................................................................................ 9

Workfile ............................................................................................................................ 10

Editing .............................................................................................................................. 11

Separator pages .............................................................................................................. 13

Custom barcoded separator pages .............................................................................. 14

Display and page navigation ........................................................................................ 15

Rotation ........................................................................................................................... 15

Dithering of image (convert color to black and white) ............................................. 16

Printing ............................................................................................................................. 16

Document information, Directory information........................................................... 16

OCR – Optical character recognition ........................................................................... 17

Launch linked applications ............................................................................................ 17

Setup ................................................................................................................................ 18

Templates .......................................................................................................................... 18

Technical support ........................................................................................................... 18

License, warranty, disclaimer ......................................................................................... 18

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Introduction

Always use the latest version. Upgrades from any version 12.x are free.

Informatik Scan is a desktop scanning software for TWAIN compliant scanners. The scanned

documents can be saved in TIFF, PDF and several other graphics formats. For TIFF and PDF the

output files can be multi-page.

The program requires Microsoft Framework 4.0 or higher. If you don’t already have the

Framework installed on your computer, it is freely downloadable from the Microsoft website.

From time to time check the availability of later versions of the program and always run the latest

version. Version update information is accessible via the Help menu.

Helpful hint: Instead of right-clicking on the thumbnail or image objects, use ‘touch and hold’

(long-press).

Always verify the output. Ensure that all affected files are safely backed up, and review the output

files.

Trial version

You may use the free trial for thirty (30) days. After 30 days you must uninstall the trial software

or purchase a software license. The trial version displays a demo message. At random, a demo

notice is added to the output file, or a page is excluded. Use the trial version only for testing.

When you purchase a license you receive an unlock key. The unlock key, entered in the Help ->

no longer displayed. Each user (user Id) must enter the key once when using the program for the

first time. If you have a large number of users on a computer, and entering the key for each user

is inconvenient there is an option to make the key universal for all users on the computer. For

instructions, please contact technical support.

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Trouble shooting

To diagnose scanning problems, please do the following:

• Turn off the scanner (turn off power), then turn on again and reboot your computer. This

may clear the problem.

• Re-select the scanner.

• Toggle between the Flatbed and ADF/Flatbed dropdown list.

• If you get an error message to the effect that the ‘scanner is already used by another

application….’, turn the scanner off the, wait a couple of seconds, then turn it on again.

This will clear the problem.

• Make sure that you have the latest TWAIN driver for your scanner model. TWAIN drivers

can be downloaded from the scanner manufacturers’ websites. Informatik Scan only

supports TWAIN-compatible scanners.

• Check the Scanner selection and make sure that you have selected the correct scanner.

Some scanners are shown in two modes; the WIA version may not work for an ADF scan.

• If your scanner is set to ‘scan ahead’ disable that option. Scan Ahead (sometimes called

Fast Scan) setting may result in pages being skipped.

• Check and see if there is other scanning software running at the same time. Disable all

other scanning software. Some scanners come with their own scanning software; disable

it.

• Try to scan with the scanner’s own dialog (check the Show scanner dialog’ checkbox) and

see if that makes a difference.

• If the scanner is operated over a network, determine if the problem is network related.

Try to run the scanning directly (scanner attached to your computer) and see if that

works.

• If the scanner does not work in Duplex mode, it may be that the Duplex needs to be set in

the scanner’s own dialog. This is necessary with some scanner models.

• Check all the cable connections; make sure that there is no electrical interference.

• If the problem persists, the scanner may be defective or the Informatik Scan software may

be incompatible with the scanner.

• Check the web link in the Help menu for an updated FAQ listing.

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Quick tutorial

• Launch the program by clicking on the icon on your screen’s desktop, or find and double-

click on the Informatik Scan executable file in the C:\Program Files (x86)\Informatik Inc

folder. The program opens.

• Select the source of the documents: Flatbed or Automatic document feeder (ADF). Select

the scanner, if not already defaulted.

• Choose from the list of preset document size specifications. Only the basic paper sizes are

listed. You can create your own Presets in the Setup menu: size, resolution, color, etc.

Alternatively, scan with the scanner's own interface.

• Choose the scanning options, such as Duplex, Deskew, Despeckle, Exclude blank pages,

Rotate (Auto-rotate, 180, 90, -90 degrees). Most can be set as defaults in Setup.

• If you use separator pages, check the 'Separator pages' checkbox.

• Press 'Scan' or 'Scan UI' (scanner's User Interface). The pages are scanned to a 'workfile'.

You can also scan directly, without workfile, with options in the Scan menu, or long-press

on the Scan buttons. A workfile displays the scanned pages as thumbnails and allows you

to edit and re-arrange the pages before you save the document.

• Many edit options are available, including rotation, removal of borders, cropping,

redaction, deskew, restoring. To edit the scanned images, simply open the image and

right-click (or long-press) and choose from the many options. Options are also available

in the Workfile menu.

• To re-arrange, exclude or group pages, right-click or long-press the thumbnail and

choose an option. Other options are available in the Workfile menu."

• Now, specify the Tiff compression (if you save the output to Tiff or PDF) and select the

Save options (single, multi-page, serialized, separated). Click on the Save button.

• If you need to append scanned pages to an existing TIFF file, open the existing TIFF file

BEFORE you start scanning; open the file via the option in the File menu. The scanned

images can then nr inserted at a selected page or appended front or back, as prompted

by the system. You can also add a file page after scanning (via File menu).

• For more scanning options and shortcuts go to the Scan menu.

Scanning

The program supports TWAIN-compliant scanners. Ensure that your scanner has the latest

TWAIN driver. TWAIN drivers can be downloaded from the scanner manufacturers’ websites.

By default, the scanned pages are placed in a temporary Workfile. The current image is displayed

in the main window and all pages in the Workfile are shown in a scrollable thumbnail display. The

displayed image can be resized by clicking on the display option icon in the left side panel.

Alternatively, you can resize the main window by dragging the lower right corner. The pages can

then be re-arranged, removed, and page-separated. The images can also be edited (remove

black borders, deskew, rotation, cropping, etc). For more detail, see ‘Workfile’ section below.

There are also options to scan and save directly, without the Workfile, via the Scan menu, or long-

press on the Scan buttons.

If you only have one scanner on your computer, the program should defaults to that scanner.

Scanners are of either the Flatbed or Automatic document feeder (ADF) model, or both. If you

select the ‘ADF or Flatbed’ option, the scanner picks the documents from the feeder if loaded,

otherwise it scans from the flatbed.

Choose the paper size of the scanned documents. Only the most common paper sizes and

resolutions are listed in the dropdown lists. You can create up to eight additional presets in Setup.

Each preset can have its own size, scanning area, color setting, resolution, brightness, contrast,

etc. Alternatively, scan with the scanner’s own user interface and specify your own scan settings.

To scan with the scanner’s own interface, click on the ‘Scan UI’ button instead of the ‘Scan’ button.

There are several scanning settings:

Duplex enables duplex scanning. For some scanner models, the Duplex mode can only be set via

the scanner’s own dialog. If your scanner does not have a Duplex feature, you can simulate

duplexing. See section below.

Check the Deskew checkbox to automatically straighten skewed pages, where possible. A

manual Deskew option is also available by right-clickingthe displayed scanned image (or long-

press).

If the Despeckle checkbox is checked, stray pixels are removed from the scanned pages (the

result is limited).

The program has an option to exclude virtually blank pages. To exclude blank pages when

scanning, you must check the Exclude blank pages checkbox before you start scanning. Pages

can also be excludes in the Workfile after scanning.

If the Auto-Rotate option is checked, the images are rotated 180, 90 or 270 degrees (upside,

clockwise, counterclockwise) during the scanning process. This option is typically used if stacks of

paper are inserted in the tray upside down to avoid jamming due to staple marks. If you use

auto-rotate, any separator pages must also be in the correct orientation. Individual pages can

also be rotated (90, 180 and 270 degrees) in the Workfile, after scanning.

You may want to scan via the scanner’s own dialog, or scan without a dialog. The scanner’s own

dialog (user interface) often provides access to special settings. For some scanners, certain

options (for example Duplex) can only be set via the scanner’s dialog. To use the scanner’s dialog

(user interface), press the ‘Scan UI’ button instead of the ‘Scan’ button.

If a Workfile already exists, the system will prompt you to either clear the Workfile or select an

append option.

The program supports Separator pages. The format of Separator pages is explained in a

separate section below. For the system to recognize separator pages when scanning to the

Workfile, the checkbox must be checked. You can also insert or remove separator pages in the

Workfile after scanning. See Workfile section below.

Appending pages to existing TIFF File

If you need to append scanned pages to an existing TIFF file, use the following procedure:

• Open the existing TIFF file from the File menu. The pages are displayed in the Workfile.

• Scan the new pages. The system will ask you if you want to add the scanned pages at the

back, in front, in between.

• Save the Workfile.

You can also add pages of an existing file to the end of the Workfile, and once so inserted you

can move it to any position. Open the existing file from the File menu and select the page.

Scan and save directly without the Workfile

You can scan and save directly without a Workfile. You will find the options in the Scan menu.

Additional options are available in the Scan menu.

Scan and save without workfile – Regular (F6 shortcut)

Scan and save without workfile – Serialized (F7 shortcut)

Scan and save without workfile – Separator pages (F8 shortcut)

Scan and save without workfile User interface – Regular (Shift + F6 shortcut)

Scan and save without workfile User interface – Serialized (Shift + F7 shortcut)

Scan and save without workfile User interface – Separator pages (Shift + F8 shortcut)

Alternatively, right-click or long-press the ‘Scan’ or ‘Scan UI’ buttons.

If you need to append to an existing TIFF file, use the Workfile method.

Save

After the scanning is done, the pages in the Workfile must be saved. If you scan and save directly,

you can ignore this section.

The available options are listed in the dropdown list in the ‘Save’ section:

• Save the current page only.

• Save the entire Workfile as one multi-page TIFF or PDF file.

• Save each page as a separate file. The file names are then serialized, with a serial suffix

added to the file’s base name. The suffix by default is _00001 but you can define your

own format of suffix in the Setup, with or without a separator character. Alternatively,

you can specify the suffix serial as a placeholder, for example myfile[+1001].tif or

myfile[+_001].tif. Exact syntax [+…] is important (note the character ‘+’). By

default, the numeric suffix is incremented by one unit, but the number of units can be

changed in Setup. Unlike in previous versions, ending numbers in the file’s base name

are no longer used for serialization.

• Save the pages into several single or multi-page files as set by the separator pages in the

Workfile. The files are also given a serialized suffix, as above.

• Save the files marked with a checkmark. Only the files marked will be saved, either as one

multi-page file or as individual serialized files.

The Save dialog typically defaults to the last saved file name. If the file name has a numeric suffix,

the number is automatically incremented by one unit.

To save as PDF, you must give the file name a .pdf extension. The program supports both the

standard PDF and the PDF/A -1b format. PDF/A files are for long-term archiving.

Optionally you can specify a Default folder. Click on the Default Folder box and select the folder.

In Setup, you may specify up to eight default folders, each with a user-friendly name. The default

folders are then listed in the pull-down list in Default Folder box for easy selection.

To launch the saved file automatically, check the Auto-launch checkbox immediately below the

Save button. The file will be opened automatically in the application that you specified as ‘Launch

Application A’ in Setup.

File formats

Multi-page files can be saved as TIFF or PDF files.

Single (or serialized) files can be saved as TIFF, PDF, BMP, GIF, PNG or JPEG files.

TIFF format

There are three supported TIFF formats:

• TIFF LZW

LZW formats support both monochrome (black and white) and color.

• TIFF CCITT4 (Group 4)

CCITT4 supports only black and white (monochrome) files. CCITT4 offers the best

compression and is the most widely used TIFF format. If the current image is in color and

you must save it in CCITT4 format, the colors must first be dithered into a monochrome

image; right-click on the image and select ‘Dither image to monochrome’. If you specify

CCITT4 and the image is in color, the page will be saved as LZW.

• TIFF CCITT3 (Group 3)

CCITT3 supports only black and white (monochrome) files. It is now a virtually obsolete

format, but still used for some faxing applications. Use it the same way as CCITT4 above.

• TIFF JPEG

TIFF JPEG supports is for color photo-type images. The compression is superior for

photo-type images (images that have no solid color areas). Use this option only for

photo-type images. TIFF JPEG files are not supported by all software.

Generally, but not in all operating systems, a multi-page TIFF file can be a mix of different TIFF

compressions. If a page is a photo-type image, you may want to choose the TIFF JPEG

compression for that page as it provides the best possible compression. However, keep in mind

that not all software supports the TIFF JPEG format.

PDF Format

The program supports PDF output. Internally, the system may first create a TIFF file, then convert

the temporary TIFF file into PDF. For large multi-page files, the TIFF-to-PDF conversion can take a

considerable time. For serialized conversion, the progress bar indicates the status of the progress,

but the progress bar is not active for conversions of multi-page conversions, so the time may

appear longer that it really is. Typically, for a monochrome page, the TIFF-to-PDF conversion is

about half a second per page; for color it will be slower.

PDF files can be standard or encrypted (if processed via the Workdfile). If you create an

encrypted file, the system will prompt you to enter the password (user password). If you have

opted to hide the password on the entry screen, the password must be entered twice.

Please note that PDF files created by scanning have embedded image rasters and are thus not

text-searchable. The compression of the embedded raster image is as per the TIFF compression

that you selected.

To save as PDF, you must give the file name a .pdf extension.

BMP, GIF, PNG or JPEG formats

These formats are valid only for single (or serialized) files. They support color.

Workfile

As the pages are scanned, or opened from a TIFF file, they are added to the Workfile. The current

image is displayed in a large window; all the pages in the Workfile are shown in a scrollable

thumbnail display. If you scan and save directly, you can ignore this section.

The pages can be re-arranged, removed (and re-inserted), check-marked and rotated. Page

separators can be inserted.

Right-click (or long-press) a thumbnail for a pull-down menu for:

• Move clicked page

A prompt window will ask you where you want to move the page. You can move the

page to the beginning, to the end or to any page number.

• Add separator above clicked page

A page separator will be inserted above the clicked page.

• Remove separator above clicked page

An existing page separator above the clicked page will be removed

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